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E-invoice Printing: Process, Mandatory Fields, Modes of IRN generation

E-invoice printing is important for taxpayers after the e-invoicing mandate. Taxpayersu2019 invoices must be registered on the Invoice Registration Portal (IRP) to generate a unique Invoice Reference Number (IRN) and QR code. A B2B GST invoice is valid only with a valid IRN and QR code printed on it

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E-invoice Printing: Process, Mandatory Fields, Modes of IRN generation

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  1. E-invoice Printing is one of the most significant aspects of e-invoicing after the mandate gets applicable to a taxpayer. Currently, the government has made e-invoicing mandatory for taxpayers with an AATO of Rs. 5 Cr. from January 1, 2023. Under the e-invoicing mandate, the taxpayers' invoices need to be registered on the official e-invoicing portal. This portal is known as the Invoice Registration Portal (IRP) which will help taxpayers generate the invoice reference number (IRN) which will be unique for every single invoice that is being generated. E-invoice printing is one of the topics that taxpayers are most concerned about. In this article, we discuss everything related to e-invoice printing i.e. the process, mandatory and optional fields, generation etc. Read on… E-invoice Printing: Process, Mandatory Fields, Modes of IRN generation

  2. E-invoice Printing - IRN & QR Code: Under the e-invoice mandate, taxpayers will continue to generate their specific GST invoices (covered under the mandate) on their own with the help of their Accounting/Billing/ERP Systems. Once generated, the invoice data will now have to be sent to Invoice Registration Portal (IRP) if their business crosses the e-invoice turnover limit. IRP then will verify and assign a number unique for that particular invoice using the hash algorithm under e-invoicing which is the Invoice Reference Number (IRN) along with a QR Code. QR code will be part of the signed JSON, returned by the IRP. It will be a string (not an image), which the ERP/accounting/billing software shall read and convert into QR Code image for placing on the invoice. A B2B GST invoice will be valid only with a valid IRN. And before sharing it with the concerned parties, taxpayers need to print this IRN and QR Code on the invoice. Hence, understanding the nuances of e-invoice printing becomes important.

  3. Mandatory fields to be printed on an invoice and an E-invoice As per Rule 46 of CGST tax rules 2017 • Following fields are mandatory to be printed on the e-invoice as per Rule 46. Tax invoice referred to in section 31: • Name, address and Goods and Services Tax Identification Number of the supplier • A consecutive serial number not exceeding 16 characters, in one or multiple series, containing alphabets or numerals or special characters- hyphen or dash and slash symbolised as "-'' and "/" respectively, and any combination, unique for FY • Date of its issue • Name, address and Goods and Services Tax Identification Number or Unique Identity Number, if registered, of the recipient • Name and address of the recipient and the address of delivery, along with the name of the State and its code, if such recipient is un-registered and where the value of the taxable supply is Rs. 50,000/- or more

  4. Name and address of the recipient and the address of delivery, along with the name of the State and its code, if such recipient is un-registered and where the value of the taxable supply is less than Rs. 50,000/- and the recipient requests that such details be recorded in the tax invoice • HSN code for goods or services • Description of goods or services • Quantity in case of goods and units or Unique Quantity Code thereof • The total value of the supply of goods or services or both • Taxable value of the supply of goods or services or both taking into account discount or abatement, if any • Rate of tax (central tax, State tax, integrated tax, Union territory tax or cess)

  5. Amount of tax charged in respect of taxable goods or services (central tax, State tax, integrated tax, Union territory tax or cess ) • Place of supply along with the name of the State, in the case of a supply in the course of inter-State trade or commerce • Address of delivery where the same is different from the place of supply • Whether the tax is payable on reverse charge basis • Signature or digital signature of the supplier or his authorised representative • QR code, having embedded Invoice Reference Number (IRN) in it, in case invoice has been issued in the manner prescribed under sub-rule (4) of rule 48.

  6. E-invoice Printing with QR Code • An e-invoice must have a signed QR Code. The size of the QR code is not specified, however, the taxpayer must take care that it is placed clearly on the invoice from where it can be scanned easily. It need not be placed on every page of the invoice, placement just on the first page is workable. • The QR code contains essential information about the invoice such as the GSTIN of the supplier and recipient, invoice number, date, number of line items, and HSN code of the main item. This information can be accessed by scanning the QR code with a mobile device. • It is important to note that the QR code is not an image but a string returned by the IRP. The ERP/accounting/billing software must read this string and convert it into a QR code image to be placed on the invoice. This process ensures that the QR code is valid and contains accurate information about the invoice.

  7. Optional Fields of E-invoice Printing • Other details such as Acknowledgement Date and number etc. are not mandatory. The taxpayer can decide whether or not to add them. Only the signed QR Code has been made compulsory for now. Other optional fields include references to contracts, vendor purchase orders, e-way bill numbers, phone numbers or email IDs, and the place of dispatch of the goods etc. • Here is an example of an e-invoice for your reference:

  8. Can I print an e-invoice? • Yes. Once the IRP returns the signed JSON, it can be converted into PDF and printed, if required. • Do I need to have IRN when printing e-invoices? • IRN is anyway embedded in the QR Code to be printed on the invoice. However, as per the new requirement, IRN Number needs to be printed on the invoice. • Do I need to print QR Code on the invoice? • Yes. The QR code which comes as part of signed JSON from IRP, shall be extracted and placed on the invoice before the generation of PDF/print • Can the supplier place their entity logo on the e-invoice? • Yes, please refer custom e-invoice print section. • Is there any specific size of QR code that needs to be printed on the invoice or debit credit note? • There is no specific size, the only thing is the QR code should be in a scannable form.

  9. Thank You! For Taking time to read our PPT For more information visit our URL https://einvoice6.gst.gov.in/content/e-invoice-printing-process-mandatory-fields-modes-of-irn-generation/ https://einvoice6.gst.gov.in/login +912267231000 hello@irisirp.com

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