Catering Invoice Process Enhancements

1. Catering Invoice Process Enhancements How to stop being bugged about catering invoices

2. Catering Invoice Process • Catering contract forms should be fully completed before sending to Dining Services • Chartwells invoices are due net upon receipt • A copy of the catering contract will be attached to the email containing the invoice • Attendee Lists – must be kept by department; do not delay invoice entry for the list • The statement “List of Attendees on File in Department” may be entered along with other supporting documentation • When entering invoices, the invoice number should be entered in the “Reference” field.

3. Catering Invoice Process • Use only one account number on catering contracts and in the invoice entry process • Transfer voucher should be used to distribute charges to other accounts • If you receive an invoice for which you are not responsible, notify the Catering office at 448-5626 • Past due notice will be sent to department on all invoices unpaid after 30 days • Asst. Vice Chancellor for Business notified of all invoices unpaid after 45 days • Problems? Call Catering at 448-5626