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Transforming a Business in the Real World

Transforming a Business in the Real World. JHU SPSBE 771.720.71 Fall Semester 2001 Economics of Technology in Business Prof. John W. Yates. Charlie Jones Mark Pinson Kelvin Rawls. eProcurement/Accounts Payable and Financial ERP Systems. ACME Enterprises, Inc. Request for Proposal (RFP)

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Transforming a Business in the Real World

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  1. Transforming a Business in the Real World JHU SPSBE 771.720.71 Fall Semester 2001 Economics of Technology in Business Prof. John W. Yates Charlie Jones Mark Pinson Kelvin Rawls

  2. eProcurement/Accounts PayableandFinancial ERP Systems ACME Enterprises, Inc. Request for Proposal (RFP) #091101 CMK, Inc.

  3. Three Major Components ACME Enterprises, Inc.AEI AEI Science Laboratory (ASL) AEI Training System (ATS) AEI Electronics

  4. RFPAEI’s Business Transaction Scope

  5. RFPACME Enterprises, Inc.RFP Objectives A. Eliminate Interfaces B. Convert Data C. Replace the GL system

  6. RFPThe Problem AEI’s current Purchasing and Accounts Payable Systems are antiquated and disparate and, as such, pose significant operational challenges to the Company staff. Many of the processes are complex and paper intensive and, in some cases, require duplicate data entry.

  7. RFPThe Answer? AEI intends to contract with one or more vendors to get an integrated eProcurement/Accounts Payable and Financial Enterprise Resource Planning (ERP) System and the associated implementation support services.

  8. Eliminate Interfaces Convert Data Replace the GL system Install a Financial Enterprise Resource Planning (ERP) System Upgrade Accounts Payable system Upgrade Billing/ Accounts Receivable System RFPMajor Business/IT Benefits

  9. Report Writer Automated Bidding Overall Front End Controls Inventory Overall Electronic Approvals Overall Spending Controls Overall Funds Management Fixed Assets Overall Eliminate Shadow Systems Endowments Travel Advance Control RFP25 Projects/Benefits to Prioritize -1

  10. Overall Workflow Email Overall Commitment Control Budgeting Overall User Friendly Travel Reserves Overall Online Help Leveraging Enterprise Level Buying Grants Card Purchase Reconciliation Internal Store Purchase Control Purchasing via Web RFP25 Projects/Benefits to Prioritize -2

  11. RFP25 Projects/Benefits to Prioritize -3 • Access to Historic Data • Overall Web Based System • Overall Data Management

  12. RFPAEI’s Proposed Phased Approach

  13. CMKStatus as of Today • RFP was issued 9/11/01 • Only two responses received (CSC and SAIC) • Choosing one of these vendors required a detailed assessment by CMK, Inc. • Comparative analysis completed

  14. CMKComparative Analysis Approach • Business domain values and risks • Technology domain values and risks Maximize Overall Corporate Value

  15. Detailed Projects CMKExcel Spreadsheet Analysis

  16. Detailed Projects CMKBusiness Value

  17. Detailed Projects CMKIT Value

  18. Detailed Projects Normalize Net Value to 10 WEIGHT #1

  19. Detailed Projects CMKAnalysis Spreadsheet

  20. CMKImplementation Elements &Double Weighted Priorities

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