FY14 NRS, Updates and Reminders

1. FY14 NRS, Updates and Reminders Intake Assessment Form ■ Assessment Policy ■ National Reporting System Technical College System of Georgia Office of Adult Education

2. Training Topics FY14 Intake Assessment Form Verification of Eligibility for Public Benefit (VOEPB) FY14 Assessment Policies and Procedures Classes in GALIS Georgia Adult Learners Information System (GALIS) Updates NRS Reminders and Technical Training Overview FY14 NRS, Updates and Reminders

3. FY14 Intake Assessment Form No major changes All new and returning students must complete an IAF each fiscal year Sign in ink Approved and added TABE CLAS-E Review the Directions and Definitions IAF Tutorial has been updated for FY14 (new employees or for review) FY14 NRS, Updates and Reminders

4. Verification of Eligibility for Public Benefit (VOEPB) • Summary of submissions to the state • Affidavit, directions, and training materials will be updated for FY14 and posted by June 10, 2013 • Restricted Visas (section 2.1 of OAE P&P Manual) • B1 (business visitor) • B2 (pleasure visitor) • BBBCV (B1/B2 Border Crossing Visa) • F1 (student who must pay tuition to attend school) Note: A review of the FY14 VOEPB training is suggested for all employees FY14 NRS, Updates and Reminders

5. VOEPB, cont. • Georgia Senate Bill 160 • Effective July 1, 2013 • 18 year-olds within 30 days (GALIS Report AL290) • Foreign Passport w/ 1-94, I-94A, I-94W, others • Do’s and Don’ts Handout for FY14 FY14 NRS, Updates and Reminders

6. VOEPB Do’s • Collect a copy of a secure and verifiable document from all applicants and make sure it is on the list • Collect supporting documentation from Qual. Aliens • Increase the size of documents when photocopying • Check the overall quality of copies • Become aware of changes in VOEPB for FY14 • Assign one person as the point of contact for VOEPB matters who will review forms before submitting • Use checklist to review documents before submission • Pull GALIS report AL290 at least every 30 days FY14 NRS, Updates and Reminders

7. VOEPB Don’ts • Collect affidavits from applicants younger than 18 • Accept foreign passports without I-94, I-94A, or I-94W or other federal document for lawful presence • Submit U.S. Citizen or Legal Permanent Resident Affidavits to OAE • Do not accept Consulate cards or International Drivers’ licenses as Secure and Verifiable documents • Enroll persons with B1, B2, F1, or BBBCV (B1/B2 Border Crossing Visa) statuses (per OAE policy in section 2.1 of the P&P Manual.) FY14 NRS, Updates and Reminders

8. Assessment Policy Manual • Added TABE CLAS-E • ESL Assessment • 2 forms and 4 levels • Listening/Speaking or Reading/Writing • Composite scores are entered into GALIS • Published by CTB/McGraw-Hill (www.ctb.com) • Made minor language clarifications • Approved Khan Academy for DE proxy contact hours (www.khanacademy.org) FY14 NRS, Updates and Reminders

9. Classes in GALIS • Classes should: • Match the time and effort of the teacher (direct instruction and instructional support) • Show the direct instructional time – segmented morning, afternoon, or evening • Reflect the actual start and end date • Examples: July 7 – October 1; July 7 – June 15 • Be built on a quarter, semester, or term basis rather than an entire fiscal year, if possible FY14 NRS, Updates and Reminders

10. Classes in GALIS, continued • Classes should not: • Be built to block the whole day • Example: 8:00 am – 8:00 pm • Have instructors teaching more than one class during the same time period – GALIS will restrict this • Be designated to one teacher when there are multiple teachers working with the group of students. The class should be divided and each teacher should be assigned certain students FY14 NRS, Updates and Reminders

11. Rollover in GALIS Most data rolls over. These fields do not: • Student labor force status • Used for Enter Employment and Retained Employment goals • Staff years of experience FY14 NRS, Updates and Reminders

12. Other GALIS Changes • Added fields for TABE CLAS-E • Updated program list for FY14 grantees • VOEPB • Complete or new student record will not save • Staff tab fields were updated • “Primary Assignment” to “Primary Funding Source” • 225 Correctional/Institutional, 231 ABE/ASE/ESL, EL/Civics, State, Local, Misc. Contract, and Unpaid FY14 NRS, Updates and Reminders

13. GALIS info vs. Table 5 Reports • Explanation of Student Goals page data • Meeting Table 5 Criteria • Follow-up Measure matching processes • NRS Cohorts • Enter Employment – Unemployed and looking for work • Retain Employment – Employed • GED – Take all parts • Postsecondary – GED, HS Diploma or higher at entry, achieve GED while enrolled, enrolled in transition class FY14 NRS, Updates and Reminders

14. FY14 NRS, Updates and Reminders

15. FY14 NRS, Updates and Reminders

16. FY14 NRS, Updates and Reminders

17. Technical Training Overview • FY2014 Technical Training schedule • Tutorials, walkthrough videos, teleconferences, face-to-facetraining • BEST Plus, BEST Plus Refresher, and BEST Literacy • Training dates TBA • Technical Training Handout FY14 NRS, Updates and Reminders

18. FY14 NRS, Updates and Reminders

19. FY14 NRS, Updates and Reminders