55 th New Zealand Institute Of Medical Radiation Technology Annual General Meeting

1. Sat 31stAug 2013 Session 3 / AGM 14:15 – 15:00 • HEAPHY 1 & 2 • NZIMRT - AGM BOM 55th New Zealand Institute Of Medical Radiation Technology Annual General Meeting

2. ANNUAL GENERAL MEETING AGENDA Welcome Apologies Scrutineers Proxy Votes Minutes of the 54th AGM Matters Arising From the Minutes President’s Report Financial Report Institute Accounts Branch Accounts The Rouse Trust Accounts Appointment of the Auditor Honoraria Annual Report Motions Appointment of Officers General Business Awards Closure

3. ANNUAL GENERAL MEETING MOTION 1 That the New Zealand Institute of Medical Radiation Technology (NZIMRT) award an honorarium to each of the members of the Board of Directors (BOD) as of the 2012 Annual General Meeting (AGM). This BOD consists of the following: • One elected representative from each of the six regions (6 Regional Directors) • Education Director • International Society of Radiographers & Radiologic Technologists (ISRRT) Director Rationale: The new governance structure of the Institute was put in place following the 2012 AGM. The honoraria structure was not updated as part of that change and therefore the current honoraria structure does not match the newly instituted structure of the Board. The motion would result in the honoraria structure matching the Institute structure allowing for all Regional Directors, Education Director and the ISRRT Director to receive an honorarium.

4. ANNUAL GENERAL MEETING MOTION 2 That the New Zealand Institute of Medical Radiation Technology (NZIMRT) increase the payment of honoraria to Board of Director members by 5% - an increment of $50.00 effective for the 2013 / 14 year. The new payments would be: $1100.00 per annum for each director An additional $1100.00 for the BOD elected President Rationale: The BOD reviewed the honoraria structure as part of the change in governance structure. The honorarium was last reviewed and increased in 2006 by a $50.00 increment. Honoraria are paid as recognition of significant work completed by Board members for the benefit of the profession. This proposed increase is less than the annual CPI increment being applied.

5. ANNUAL GENERAL MEETING MOTION 3 That the New Zealand Institute of Medical Radiation Technology (NZIMRT) increase the payment of honoraria to Continuing Professional Development (CPD) Panel members by 5% - an increment of $20.00 effective for the 2013 / 14 year. The new payments would be: $387.00 per annum per CPD Panel Member Rationale: The BOD reviewed the honoraria structure as part of the change in governance structure. Honoraria are paid as recognition of significant work completed by CPD Panel members for the benefit of the profession. This proposed increase is less than the annual CPI increment being applied.

6. ANNUAL GENERAL MEETING MOTION 4 – RULES WORD DOCUMENT

7. Minutes of the 54th AGM Held at the Ballroom, Crowne Plaza, Auckland, on Saturday 18th August 2012 at 11.15am ITEM 1 - WELCOME The President, Kathryn Bush declared the meeting open at 11.29am welcoming all members and overseas guests, Mr.Bruce Harvey, President AIR and Mr. David Collier, Chief Executive Officer AIR. A total of 164 members were in attendance. Past Presidents acknowledged: I Thompson, K. Coleman, K. Colgan, B. McCullough, P. Elliott, E. Riley. Honorary members and Fellows acknowledged: K. Coleman and I. Thompson. The President requested that any member wishing to speak give their name and region for to facilitate correct recording for the minutes and advised that only financial members are able to vote. ITEM 2 - APOLOGIES Apologies were received from M.Racey-Stillwell and F.Cowan. Moved: “That the apologies be accepted.” M. Armstrong/J. McConachie - Carried ITEM 3 - PROXY VOTES Proxies notified to Executive Officer. There was one proxy notified by due date from M. Racey-Stilwell. ITEM 4 - SCRUTINEERS Bruce Harvey and Tamara O’Sullivan were nominated as Scrutineers. Moved: “That the nominations of Bruce Harvey and Tamara O’Sullivan as Scrutineers be accepted”. M. Crozier/K. Bush – Carried ITEM 5 - MINUTES OF THE 53rd ANNUAL GENERAL MEETING The Minutes having been circulated in the 2011/12 Annual Report were taken as read. No corrections to the Minutes were required. Moved: “That the minutes as published in the 2011/12 Annual Report be approved.” S. Clare/R. Sharp - Carried

8. Minutes of the 54th AGM - Cont ITEM 6 - MATTERS ARISING There were no matters arising. ITEM 7 - PRESIDENT’S REPORT K.Bush presented her President’s Report as published in the 2011/12 annual report. In addition to the published report K.Bush also reported: In addition to the published report I also wish to thank Jenny Painter who has served as the Honorary Treasurer for the last four years. We lose Hannah Thompson from the Board but not from the position of Editor. Thank you for your enthusiasm over the last 6 months. I wish to thank the Branch representatives for the positions that they have held on the executive - these roles cease to exist under the new structure. It has been an honour and pleasure to serve as your President this year and I welcome and extend best wishes to our incoming President Lee Wilson. There were no questions arising from the President’s Report 2011/12.

9. Minutes of the 54th AGM - Cont ITEM 8 – FINANCIAL REPORT The Treasurer spoke to the financial report and advised of an error on page 25 of the financial report. The title of the audit report is incorrect, it should read “for year ended 31 March 2012” and not year ended 31 March 2010 as stated. This is to be corrected. Moved: “That the Financial report for 2011/12 having been circulated and with the correction as outlined be adopted.” J. Painter/P. Jones - Carried Moved: “That the Branch Accounts for 2011/12 having been circulated be adopted”. J. Painter /P. Winks - Carried The Treasurer advised of an error on page 27 of the Rouse Trust Balance Sheet. “NB BNZ Investments mature after 31st March 2010” should read “NB BNZ and Westpac investments mature April 2013.” Moved: “That the Rouse Educational Trust Financial Statement for 2011/12 as circulated and with the correction outlined be adopted”. J. Painter/M. Armstrong - Carried Moved: “That the Capitation fee for the Rouse Educational Trust remain at $6.00 per member as of 1/07/12.” J. Painter / D. Dephoff - Carried Moved: “That the membership subscriptions increase effective 1 April 2013 as per remit one.” J. Painter/J. McConachie - Carried Moved: “That the Honoraria remain the same”. D. Dephoff/R. Sharp - Carried Moved: “That the CPD registration fee increases effective 1 April 2013 as per remit two.” J. Painter/J. McConachie - Carried Moved: “That the Board of Management appoints Busing Russell Accountants for the 2012-2013 financial year. J. Painter/S. Clare - Carried Moved: “That the Board of Management appoints VanBurWray Accountants as Auditor for the 2012-2013 financial year. J. Painter/S. Clare - Carried

10. Minutes of the 54th AGM - Cont ITEM 12 – APPOINTMENT OF OFFICERS Board of Directors for 2012-2013 are: • Lee Wilson - President and Regional Director Waikato/Bay of Plenty Region • Kathryn Bush - IPP & Regional Director - Auckland Region • Kathy Colgan - ISRRT Representative • Yvonne Bird - Education Group Convenor • Fiona O’Halloran - Regional Director - Wellington Region • Sue Clare - Regional Director – Central Districts • Margaret Crozier - Regional Director - Canterbury/Westland Region • Jill McConachie - Regional Director - Otago/Southland Region ITEM 13 – GENERAL BUSINESS No general business. ITEM 14 – AWARDS Marilyn James Memorial Award - To be announced at the closing ceremony. 2011 NZIMRT Awards for Top Academic Students 2011 – UNITEC Year 1 Natasha Covic Year 2 Toni-MareeMcInnes Year 3 Hayley Flay 2011 – UCOL Year 1 KathrionaBenvie Year 2 Amy Campbell Year 3 Melissa Dinniss 2011 - CHRISTCHURCH POLY Year 1 Kenneth John Hawes Year2 Victoria RachaelGiles Year 3 Beth Helen Irwin 2011 - UNIVERSITY OF OTAGO Stage I Laura Pick Stage II Alicia Helen O’Connor Stage III Junou Huang There being no further general business the President then declared the 54th Annual General Meeting of NZIMRT closed at 12.08pm. Mrs. Kathryn Bush President