LUSC Equipment Volunteer Managers Job Description Contacts

1. LUSC Equipment Volunteer Managers Job Description Contacts All Equipment : Tricon, Rob Tavilla owner, Eddie Sullivan, Brendon,DrewSales@triconsportsin​c.com 781-861-8921 DPW: Christopher Filadoro/Superintendent of Public Grounds- cfiladoro@lexingtonma.gov (781)274-8355 Recreation Department: Peter Coleman pcoleman@lexingtonma.gov (718)861-0500, X262 Port-A-Potty @ Diamond: Call in Nov to pick up, and spring to deliver Trailer Diamond: Mobile Mini ( 800)456-6311 (Contract# 187002461/1) Fall Season Tasks ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 1st week in August- Visit all 40 goals tabulate inspect for missing clips, broken hardware, nets with holes, broken wheels. Sand bags. Clean out trailer & take inventory of goal parts, Inspect pug goals & count should be (94), toss broken frames, inspect for broken stakes. Order goal Equipment. Contact registrar and confirm # of travel & In town teams. Translate into ball order. Order 8 equipment bags worth of material, See order list etc. and have delivered to trailer. Count coaches shirt inventory. Bags ( different color per division & ball size ) , Diamond Field signs ( 34 ea.) prepare. In the past 3 years in the fall we have ordered balls as follows U6 + 10 extra) = 150ea. , #3 balls Intown teams U7 to U12 (+2 extra ) = 47ea # 4 Brine attack balls Travel teams U9 to U12 (+2 extra ) = 32ea # 4 Phantom balls Travel teams U13 and above = 11ea # 5 phantom balls 3rd week August – Contact Varsity Coaches and schedule “ Equipment Work Day” for week before school starts. ~ Plan on delegating 50 man hrs of work, and must have every task packaged and labeled & instructions. 1st week Sept - Equipment work day : Fix goals, 2 sand bags at each of the 40 goals , stuff coaches bags. Coaches meeting : Goal Safety speech, deliver 8 coaches bags to U9 teams. Balls to division directors, and small amount of equipment replacements, coaches shirts. Inspect all goals for clips and sand bag and any improper installation of any new nets by volunteers, and correct. Contact field coordinator for required locations of goals, and contact town to move where necessary. 2nd Week Sept U7& U8 first Saturday Diamond Kickoff with instructing which equipment bags for which division and fields signs. 3rd week Sept U6 & TOPS Diamond first day – Drop off 14 equipment & ball bags for 14 teams equipment to trailer TOPS Equipment: in trailer 30 balls w/ bells, parachute, 4 giant balls, shirts for helpers , and kids. 2nd Week Nov – Send out reminder all U6-U8 at Diamond to return Equipment to trailer. All other coaches keep their equipment bags for spring. 3rd Week Nov- Shut down Work day – Lock up goals except ( 1 set of 11v11 Lincoln 1) pick up all sand bags and return to diamond trailer. Clean out trailer. End of Fall work.

2. LUSC Equipment Volunteer Managers Job Description Continued. Winter Season Tasks ----------------------------------------------------------------------------------------------------------- Club runs program at LHS where we have donated 12 18’x2’x1’ barriers stored in the LHS gym heater closet. These are used to separate the gym into 3 fields. Contact LHS Athletic director informing timing of requiring access to closet on Sundays. Proved where necessary Futsol balls from trailer and pug goals. Spring Season Tasks ----------------------------------------------------------------------------------------------------------- 1st Week June Contact registrar for team counts & division directors reminding them to contact coaches to inspect their equipment , inquiring any equipment needs. Club policy is we only provide new game balls. Club only provide any new U6 players with a new #3 ball. Get list of new players/team from registrar. Order balls. 2nd week visit all fields, unlock goals and move into place. Deliver 2 sand bags to each goal. Inspect all goals for clips . Coaches meeting : Goal Safety speech, deliver 6 coaches bags for new teams. Balls to division directors, and small amount of equipment replacements, coaches shirts. Contact field coordinator for required locations of goals, and contact town to move where necessary. 3rd week Spring Diamond kick off- Deliver balls to diamond trailer.

3. Club owns all goals in Lexington

4. Goal Tracking spread sheet

5. Fall Team count spread sheet

6. Cost of a coaches bag

7. Fall order

8. LUSC Equipment Volunteer Managers Coaches Meeting Message Equipment Bags • Directors U9 and above will be receiving balls , providing them to coaches in their division. Also where required ice packs, and replacement first aid kits are available. • All U6, U7, U8 coaches will receive equipment bags and balls at Diamond. • If you need additional equipment, contact your division director. They are responsible for summarizing requirements of their division and place requests. • Any equipment failures (dead ball) please bring to Tricon for replacement • Any gear you want to return , bring it to your director, who in tern is responsible for returning it to the Diamond trailer. Goals • Last One ? • Please return goals, sand bags to edge of field. • counter weight goal back bar with 2 sand bags • (a kids SAFETY depends on you) Corner Flags • NONE Any missing counter weight bags or damaged goals please contact equipment managers

9. Last one ? • Please return goals, sand bags to edge of field. • counter weight goal back bar with 2 sand bags • (a kids SAFETY depends on you)