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Beyond the Computer Basics Working with applications, files and folders

Beyond the Computer Basics Working with applications, files and folders. Last Updated: March 2008. Lesson Plan. Lesson 1 – Applications (Programs) Description and examples Where to find them Exercises Lesson 2 – Saving/Organizing Files Creating Folders Storage devices

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Beyond the Computer Basics Working with applications, files and folders

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  1. Beyond the Computer BasicsWorking with applications, files and folders Last Updated: March 2008

  2. Lesson Plan • Lesson 1 – Applications (Programs) • Description and examples • Where to find them • Exercises • Lesson 2 – Saving/Organizing Files • Creating Folders • Storage devices • Moving and organizing files • Lesson 3 – Editing, saving, deleting • Editing, saving, printing • Deleting files and the “Recycle Bin”

  3. Lesson 1 - Applications Lesson 1 – Applications (Programs) • What “Applications” are & examples • How to start (launch) Applications • Exercise: Using the “Microsoft Word” application to create and save a file

  4. Lesson 1: Applications Applications (programs) – Allow you to create, view and edit files. Different applications create different kinds of files.

  5. Lesson 1: Applications Four ways to “launch” applications: 1. Double clicking on desktop application icons 2. Single clicking on icons on the bottom task bar 3. From the Start menu 4. Double click on a file that you have created in that application

  6. Lesson 1: Applications 1. Launching Applications from Desktop icons Double Click

  7. Lesson 1: Applications 2. Launching Applications from the Task Bar (bottom of desktop) Single Click

  8. Lesson 1: Applications 3. Launching Applications from the Start Menu Single click

  9. Lesson 1: Applications Exercise 1: Using Word to Create a File • Launch the Microsoft Word application. • Start Typing “My name is…” • From the Menu bar, click on “File” and then “Save as” • In the Save in box, click the small arrow & choose Desktop • In the file name box, erase the suggested file name and type your name. • Click the Save button. • Close MS Word. • Find your file on the desktop

  10. Lesson 1: Applications Lesson 1: Summary Questions • What can I use to create files? (examples?) An application/program (e.g. word, excel, powerpoint) 2. Where can I go to find and launch the applications/programs on my computer? Desktop icons, bottom task bar or start menu (or double click on a file created in that application)

  11. Lesson 2: Storing and Organizing Files Lesson 2 – Storing and Organizing Files • Folders • Introducing storage devices • Finding your files • Exercise: Using Folders • Exercise: Moving and Copying Files

  12. Lesson 2: Storing and Organizing Files PDF File Folder Word File Image File

  13. Lesson 2: Storing and Organizing Files Exercise 2: Creating Folders • Right click on a blue part of the desktop (away from icons) • Select “New” from the menu and then “Folder” • Find your “New Folder” on the desktop • Right click on your folder, select “Rename” and the type in a new name (e.g. your name) • Drag your word file into your folder • Double click on your folder to see the file inside Now try these steps again on your own to create another folder inside this folder

  14. Lesson 2: Storing and Organizing Files Floppy Disc Storage Devices Hard Drive CD / DVD Memory stick, USB Key, Thumb Drive …

  15. Lesson 2: Storing and Organizing Files CD/DVD Drive Floppy Drive Hard Drive (inside) USB Ports

  16. Lesson 2: Storing and Organizing Files How to See the Files on Your Computer’s Storage Devices Double Click

  17. Lesson 2: Storing and Organizing Files Exercise 3: Copying a File • Insert a portable storage device (CD or Floppy Disc) • Double click on the “My Computer” desktop icon • In the “My Computer” window, double click on the appropriate storage device • Click on “Edit” and then “Copy” (or right click and “Copy”) • Use the drop-down menu (to the right of the address box) to navigate to the desktop • Double click on your folder • Click on “Edit” and then “Paste” (or right click and “Paste”) Now follow these steps again on your own to copy one more file from the CD/Floppy disc to your folder on the desktop

  18. Lesson 2: Storing and Organizing Files Lesson 2: Summary Questions 1. What can I use to organize my files? Folders 2. Where can I store (save) my files? (examples?) On storage devices, e.g. Hard Drive, Memory Stick, DVD • How can I move/copy my files? Using the “My Computer” window

  19. Lesson 3: Editing, Saving and Deleting Files Lesson 3 – Editing, Saving and Deleting Files • Editing and Saving Files • Deleting Files • The “Recycle Bin”

  20. Lesson 3: Editing, Saving and Deleting Files Exercise 4: Accessing and Editing a Saved File • Double click “My Computer” icon from the desktop. • Navigate to the storage device where the file was saved. • Double click the file to open it. • The file will open in the application which was used to create it (e.g. Microsoft Word). • Edit the file (i.e. change something) • Save the file • Close the Word application (Either using the “File” menu to “Exit” or by clicking on the “X” at the top of the window.

  21. Lesson 3: Editing, Saving and Deleting Files Why Delete Files? • All saved files and documents take up storage space. • Deleting documents is an efficient way of managing files that are no longer needed. • Freed storage space may make your computer work more efficiently.

  22. Lesson 3: Editing, Saving and Deleting Files Exercise 5: Deleting a File • Double click the “My Computer” icon from the desktop. • Navigate to the appropriate storage device. • Single click the file with your name to highlight it. • From the menu bar, choose “File” > “Delete”. • A Confirm File Delete dialog box will appear. Choose “Yes”. • The file will be sent to the Recycle Bin.

  23. Lesson 3: Editing, Saving and Deleting Files What is the Recycle Bin? • It’s a lot like a real trash can or recycling bin. • If you throw something in it by mistake, you can always retrieve it again. • This is called “restoring” the deleted file. =

  24. Lesson 3: Editing, Saving and Deleting Files Exercise 6: Restoring a Deleted File • Double click on the recycle bin icon on the desktop • Double click on the file you wish to restore • In the box that pops up, click on the “Restore” button • Check that the file is back where it was before you deleted it.

  25. Lesson 3: Editing, Saving and Deleting Files Lesson 3: Summary Questions 1. How can I free up space on my storage devices? By deleting files 2. Where can I go to find and “restore” a file I deleted by mistake? The recycle bin

  26. Conclusion • Handouts • Upcoming training programs • Library resources • Program evaluation forms Any questions?

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