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Regional Development Meeting Thursday 10 th January 2019

Regional Development Meeting Thursday 10 th January 2019. Time out to Update , Share, Review Investigate , Reflect, Plan, Progress. Agenda. 10.30 Welcome and Introductions 10.45 YAHR Team Report 11.40 Information Exchange

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Regional Development Meeting Thursday 10 th January 2019

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  1. Regional Development MeetingThursday 10th January 2019 Time out toUpdate, Share, Review Investigate, Reflect, Plan, Progress

  2. Agenda 10.30 Welcome and Introductions 10.45 YAHR Team Report 11.40 Information Exchange 12.30 Lunch and Networking 1.15 Development: Trustee Induction 3.15 Drawing things together 3.30 Close

  3. Regional Development Meeting January 2019 Management Team Report

  4. Chair’s Aims 1. To attract more of our committees and grassroots members to optimise their U3A membership 2. To ensure YAHR is accessible to our U3As, their committees and membership for support, advice, and signposting

  5. Activities Towards Achieving These Aims • Providing an Events Programme • Increasing Networking and Networks • Offer Guidelines and advice • Provide accessible information : YAHR Bulletins, website • Making personal contact, attending local U3As and events • Appraise venues we use across the Region • Record how many attend our events • By U3As • By numbers of delegates

  6. Our Agenda • A varied programme of events • Increasing Networking opportunities • Encouraging SLPs and involvement in Research • Speakers List - Andrew Thwaite, Chocolatier (www.andrewthwaite.org.uk) • YAHR Bulletin due February • Summer School 2019 • Supporting Beacon Users • Keeping abreast of TAT issues and process

  7. Treasurer’s ReportJanet Matthews (Leeds) Accounts to 31 March: Bank balance £4727.41

  8. IT/WebsiteNeil Stevens (Ilkley)Mick Richings (Craven) • Website continues to grow and develop • New pages and sections • Feedback suggests our site is user friendly • 200+ members on YAHR’s mailing list

  9. Events AdministratorSaminaAslam (Sheffield) Role Involves: • Managing the Events Calendar and Venue Bookings • Work in liaison with Management Team to ensure: • Relevant details are updated on web site • Events are well planned and executed • Reports on Events are presented to MT • Events guidelines and planning documents are fit for purpose • Offering support and guidance to U3As, members and local committees in relation to the YAHR programme

  10. Events Programme March? Study day at Veolia Reclamation Plant, May? Leeds June Gardening Study Day (tbc) August Summer School [5th – 8th] September Photography workshop tbc October Study day at Renewable Energy plant, Hull Other suggestions for study days and workshops, including recommended speakers, welcome

  11. Summer School 2019Live – Laugh – Learn The Hawkhills, Easingwold 5th – 8th August 2019 • yahru3a.co.uk for all information, updates etc • Booking Conditions and Application form available 13thJanuary

  12. Topics This Year Include: • Landscape Painting • History of Tourism, Fetes & Festivals • Literature Between the Wars • Art History • Philosophy • Global Warming • Jewellery Making • Climate Change • Magic Tricks and Skills

  13. The Summer School Experience • Spacious, well-equipped conference facilities • Hotel style en-suite bedrooms • First class dining • First class tutors • Optional Sing-Along • Meet old friends and make new ones • Extensive gardens, grounds, waymarked walks • Bar, lounge and conservatory seating

  14. NetworksAngie Grain (Ilkley) Geographic Networks • Westnet • Dalesnet • Accord • East Coast – due to be set up this year Subject Networks • Art Appreciation: plans start January Group Networks • Beacon Users • Treasurers

  15. Research & Shared Learning ProjectsChristine Hines(Harrogate) Completed Project • BedaleProject with Thorpe PerrowArboretum Ongoing Projects • Harrogate Project with Harrogate International Partnership • Sheffield Project – ‘The 1960s Remembered’ • Settle’s Churchyard Survey

  16. Regional Trustees Report • Trust Development Plan • Learning, Raising the profile, Developing the Movement • Beacon • Developments and consequences • Group Leaders Handbook • Trade Mark: describe it don’t explain it • Model Constitution

  17. Regional Development Meetings 2019 • Monday 29th April, York • AGM followed by Development Workshop • Proposed change to Constitution • Committee elections • Thursday 12th September, Leeds • Development issues to be addressed: • Shared Learning Projects/Research • Meeting changing needs of members • Policy developments Any committee member can attend

  18. Management Team Meetings 2019 Now held in the Community Room, at John Lewis, Leeds – its free, and refreshments at reduced cost! • February 15th • April 17th • June 13th • August 19th • October 18th • December 9th

  19. Development Workshop:Trustee Induction

  20. 1. Why should Trustees have an Induction?2. When should Induction take place?3. Who should deliver the Induction?4. What should the Induction cover?5. Trustee Code of Conduct

  21. Why should Trustees have an Induction? • All committee members including those who are co-opted or invited to join are automatically trustees. However, new trustees are often unaware of this. • It reassures potential nominees/volunteers that they are not just going to be thrown in at the deep end. • It informs trustees before they begin the role that trustee liability insurance is in place. • It enables new trustees to familiarise themselves with the role, the organisation and their legal responsibilities. • It ensures a level of awareness and understanding of key policies/procedures.

  22. When should Induction take place? As soon as practicably possible after your AGM and certainly before the first full committee meeting.

  23. Who should deliver the Induction?

  24. What should the Induction cover? Duties and responsibilities of Trustees: • ENSURE YOUR CHARITY IS CARRYING OUT ITS PURPOSES FOR THE PUBLIC BENEFIT • COMPLY WITH YOUR CHARITY’S GOVERNING DOCUMENT AND THE LAW • ACT IN YOUR CHARITY’S BEST INTERESTS • MANAGE YOUR CHARITY’S RESOURCES RESPONSIBLY • ACT WITH REASONABLE CARE AND SKILL • ENSURE YOUR CHARITY IS ACCOUNTABLE

  25. What should the Induction cover? Essential documents and information would be: • Guidance documents issued by the Charity Commission for U3As in England and Wales (The Essential Trustee) • A copy of the U3A constitution. • A copy of the relevant Declaration of Eligibility for a new trustee to sign which should be retained on file. • A copy of the Principles of the U3A Movement • The Third Age Principle • The Self-help Learning Principle • The Mutual Aid Principle • Information on the structure of the U3A Movement in the UK including the region and networks.

  26. What should the Induction cover? • Minutes of previous committee meetings and AGMs/SGMs. • A copy of any relevant role description. • An overview on how different aspects of the U3A are organised e.g. interest groups, monthly meetings, social events etc. • A list of all existing interest groups and group convenors. • Key policy documents – trustee code of conduct, disciplinary code. • Latest annual report and accounts. • Information on such topics as insurance, data protection. • Dates of future committee meetings and AGMs.

  27. Policies – which ones?

  28. Trustee Code of Conduct What is it? A trustee code of conduct is an agreement between the organisation and the individual committee member which clarifies the standard of behaviour expected in the performance of their role. It includes: • Committee Meetings: preparation, attendance, conflict of interest • Power to make decisions • Confidentiality • Corporate responsibility

  29. THANK YOU FOR PARTICIPATING HOPE THIS WAS USEFUL

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