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How to Conduct Meetings

How to Conduct Meetings. A Lay-Leader’s Guide to Success. Contents. Determine Need for Meeting Calculate Cost of Meeting Get Started (Goals, Purpose, Attendees) Conduct Meeting (Minutes, Focus, Discussion) Follow-up (What Next). First Things First. Do you really need a meeting?

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How to Conduct Meetings

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  1. How to Conduct Meetings A Lay-Leader’s Guide to Success

  2. Contents • Determine Need for • Meeting • Calculate Cost of Meeting • Get Started (Goals, Purpose, Attendees) • Conduct Meeting (Minutes, Focus, Discussion) • Follow-up (What Next)

  3. First Things First • Do you really need a meeting? • Can this be done any other way? • One on one over lunch • A Quick phone call or email • Meetings can be expensive • Work hours--Calculate combined salaries of attendants + annual overhead + various costs / Working hours per year (2080) • After hours--Calculate cost of being away from family or other functions

  4. Calculate Cost Of Meeting Combined Salaries + Overhead + Costs / Work Hours per Year Double Click above and enter your own numbers to calculate. Overhead is equal to company or church overhead per year. Additional Costs are associated w/ Briefing Rooms, Refreshments, Paper, Equipment and etc.

  5. What is Non-Financial Cost • Intangible costs include • Missed Time with Family • Fuel • Bumping Schedules • Reaction Time • Frustration

  6. Who Do You Need to See? • Meetings can be one-on-one • Focus on key player • Meet entire group • Get involvement of all • Meet sub teams • Focus on tasks

  7. Purpose • Have goal in mind • What do you want to accomplish? • What does success look like? • How do you know when you are there?

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