Best Practices and Innovation

1. Best Practices and Innovation By:- Sanjay Bisariya Sr DFM/Lucknow/NER & Arvind Sharma Sr DFM/Izatnagar April 12, 2013

2. Sr DFM/LJN/NER Presentation • Recent Developments in NER • Challenges Ahead– NER • Suggestions - NER

3. Recent Developments in NER • Special Drive for drawing Completion Reports of works already completed • 121 completion reports vetted in LJN division during 2012-13 out of a back log of 146 completion reports due against various works completed. • 1 day PF clearance being ensured. • Special drive for verification and vetting of leave accounts started.

4. Recent Developments in NER • 90 % bank payment by March 2013 • 100% in IZN Div., Mechanical Workshops of GKP & IZN, Signal workshop. • Over 85% in other units. • Strategies adopted for 100% bank payment by June ’13 • Employee persuaded to furnish details of bank accounts. • Issue salary checks if they do not furnish account numbers. • Bank accounts being extracted form PF withdrawal applications.

5. Recent Developments in NER • 100% PLB payment ECS/RTGS to employees taking their salary through bank. • Single Wage Period implemented. • Implementation of IPAS/AIMS- Trial bills being passed. CRIS assistance required. • JPO signed with SBI to check encashment of fake cheques. • JPO for disposing ONR cases within 90 days of incident • Special drive to clear suspense items by day to day monitoring and transfer to final heads and transferring to earnings wherever applicable. • 50% reduction in one year old audit references on NER.

6. Recent Developments in NER • Finance Diary developed by BSB division for computerized work register to facilitate monitoring of expenditure and drawing of completion report etc. • SMS facility to contractor and employees who give their mobile number on trial basis by BSB division. • Module developed by LJN Div. to monitor validity of BG bonds, thereby sending timely reminders to executive and realization, if required.

7. Sr DFM/LJN/NER Presentation • Recent Developments in NER • Challenges Ahead– NER • Suggestions - NER

8. Challenges Ahead - NER • Hard core items of demand recoverable and station outstanding due to large number of court cases- disputes to be resolved. • Frequent budget cuts and multiple allotments in Plan Heads (DF/DRF) and OWE ( controllable PUs)

9. Challenges Ahead - NER • Abnormally large number of works being sanctioned by DRMs earlier (more than 500 WIPs in some divisions), thereby reducing focus and thin spreading of scarce resources. • Poor maintenance of service records and leave accounts by personnel and Engg dept. • Delayed sending of records in accounts for service verification and final settlement - NER to launch drive for advance verification of services of employees scheduled to retire in next three years.

10. Challenges Ahead - NER • Loose yard-sticks for creation of additional posts leading to pressure on Finance. No change even after high investment in new technologies year after year. • Frequent changes in IRPSM in respect of budget distributed by executive departments and non up-dation of expenditure. • The scheduling of debits is required under e-recon to facilitate acceptance of debit only after its acceptance by the concerned executive departments.

11. Sr DFM/LJN/NER Presentation • Recent Developments in NER • Challenges Ahead– NER • Suggestions - NER

12. Suggestions- NER • There should be emphasis of outsourcing in selected areas by surrendering posts available for that purpose. • Issue of Outsourcing - Clarity on out sourcing to be provided such as • Mechanical Laundry issue – Outsourcing vs Departmental Laundry • P-way outsourcing • OBHS and CTS • More co-ordination required among divisions/railways to ensure EFFICIENT cleaning and avoiding duplication of expenditure • More comprehensive directives required on OBHS (Round trip/ Per hour rate)

13. Suggestions- NER • Quarterly reconciliation meeting of Dy. CAO/Gs for clearing transfers of vetted service records/leave accounts/PF balances/ balance of advances etc. of employees involved in inter-railway transfers. • Online system of Global PF accounts / employee ID for all purpose and auto-credits/updating of accounts including loans and advances irrespective of the Zone. • The IRPSM should be linked with e-recon so that the debits/adjustments should be also incorporated in the updated expenditure. • Conservative estimation of earning and planning of expenditure based on targeted operating ratio needed.

14. Suggestions- NER • Delay in joining of RRB recruits – 2006-08 recruits being given joining in 2013. Meanwhile many facilities being outsourced leading to duplication. • Need for vacancy bank and supernumerary post should be reassessed. • Shifting of E-recon schedule from 25th of month to 10th of following month and advancing the schedule for store transactions can help in provisional account serving the purpose of final account. • Link be provided to executive in E-recon for online acceptance of debits.

15. Suggestions- NER • Appeal by JAG/SG regarding adverse APR by GM against positive rating by FA&CAO to be considered by Financial Commissioner • Option of changing Zones for IRAS officers to derive benefits form better practices of other Zones. • High end training in Corporate and Strategic Finance. • Compulsory foreign visits for IRAS officers to learn and implement world class practices in area of Accounts and Finance.

16. Thank You!!