Memos Using Microsoft Word

1. MemosUsing Microsoft Word Business Memo

2. Margins • 2” margin on top • 1” margins on left, right and bottom Set Margins • File – Page Setup – Margins tab • Only change the four majors (top, bottom, left and right)

3. Header • Not to be confused with the heading portion of the memo. The header is where you will include your name, class, assignment & date for each activity. • View menu – header & footer • Type your name at left margin. Strike the tab key twice type the assignment – enter. • Type your class id. Strike the tab key twice type the date – close the header.

4. Tab • The tab you will use in the heading is to be set at 1” • Make sure the Left tab “L” is visible to the far left of the ruler bar. • Move your mouse to 1” on the ruler bar and click

5. Heading • Heading is the first thing to be added to a memo. It describes who it is from and to and what it is about. • Double Space and start at left margin • Capitalize Heading titles • Colon (:) after Heading Items (ie TO:, FROM:) • Use a ¾” tab after Heading titles / before Heading text • Initial Caps Heading information (ie TO: John Smith)

6. Paragraphs • Paragraphs are single spaced (ss) with double space (ds) in between each. • Normal sentence punctuation • ds after the last paragraph

7. Reference Initials • Conclude the memo with the reference initials. • Reference initials indicate someone other than the sender typed the memo • Format reference initials at left margin – lower case • There should be a ds above and below the reference initials

8. Attachment • If the memo mentions that a file or picture or anything else is going to be sent with the memo you will also need to include and attachment notation. • Format: • Attachment • The above is formatted with initial caps at left margin. Do not describe the attachment, just write the word. It is already described in the memo.

9. Example Of a formatted Memo