Guidance Sustainability in Fleets

1. Guidance Sustainabilityin Fleets

2. Contents • Initial Situation • Possibility to reduce CO2-emission and its sustainability • ECO-Driving • Technical configuration options in vehicles • Car Policy configuration

3. Initial Situation Many fleet operating companies are in demand to fulfill the operating costs of their fleet as cost effective as possible. In doing so, they use the possibility of concerted collocation of their fleets and negotiations of purchase conditions in the areas of vehicle purchase/leasing, tires, fuel and insurances in order to provide the company mobility at optimized financial expenses.

4. Initial Situation In some cases training measures such as driving safety training or energy saving manner of driving instructions are used to influence the driving behavior of the driver. At the time being these measures are used by only a few fleet operating companies. In most instances neither the efficiency nor the sustainability of the learned skills is assured.

5. Initial Situation Aim of RECODRIVE is to achieve a sustainability in the area of environmental protection. Therefore it is necessary to develop an integrated concept for the entire Fleet management The individual divisions aim their activies and strategies at the sustainability of the CO2-reduction. This project develops possibilities for incentive- and award systems for the employees to achieve a lasting CO2- reduction.

6. What is meant by sustainability? Strategy partitions for a sustainable Fleet Management:

7. Possible Measures for Realisation In order to reach the mentioned targets the following measures can be carried out: • Eco-driving training and a programme to control the implemention of the new driving culture • Technical configuration options in vehicles • Car Policy configuration

8. Process for Sustainability

9. Eco-Driving and rewarding and recognition schemes • Specify Scheme for motivation • Implementation Method of Implementation • Evaluate Evaluate the results • Improve Training materials

10. Eco-Driving and rewarding and recognition schemes – Task 1 Specify • introduce a reporting and bonus system for drivers that results in a significant, immediate, and lasting reduction in company’s fuel costs and CO2 emissions • improve driving safety, cutting accident rates and damage costs and reduce the costs of vehicle wear. • Requirements for professional drivers policies acc. To ISO14001/EMAS are fulfilled. The aim is to set up a rewarding scheme for those drivers who consequently apply the new driving style and save fuel. For each driver a presetting is defined based upon the fuel consumption of the previous year. Drivers meeting the presetting will be rewarded.

11. Eco-Driving and rewarding and recognition schemes – Task 1 Specify • Definition of fuel consumption reference values for each fleet vehicle or vehicle class, based on manufacturer specifications or your own specifications and operating conditions • Calculation of reference values for individual drivers • Monthly evaluation of fueling statistics or electronic fuel monitoring figures • Clear, easy-to-read presentation of figures in diagrams and tables • Fleet supervisors have online access to figures for all vehicles • Each driver receives a monthly statement (consumption, plan/actual difference, CO2 saving, account balance) by e-mail or regular mail • Bonuses earned by drivers are credited to their gross wage at yearend

12. Eco-Driving and rewarding and recognition schemes – Task 2 Implement In line with the implementation it is to agree with the demonstrator how the savings can be distributed. e.g: Employee training and driving instruction Providers fee Employee incentives Environmental projects for CO2 neutrality Remaining cost savings

13. Eco-Driving and rewarding and recognition schemes – Task 2 Implement It is essential that the drivers shall be informed monthly about their driving behavior and the achieved results. Sample report for your employees bonus in €

14. Eco-Driving and rewarding and recognition schemes – Task 3 Evaluate After the implementation and the periodic reporting Company analysis will be generated, which document the success of the conversion. This includes primarily the entire reduction of fuel and therewith the CO2-reduction.

15. Eco-Driving and rewarding and recognition schemes – Task 3 Evaluate As a side effect of the entire project further cost reductions in other parts of the entire fleet are. These are basically: • Reduction of tire abrasion • Reduction of Brake and Clutch deterioration • Considerable decline of number of claims in the array of accidents and minor losses.

16. Eco-Driving and rewarding and recognition schemes – Task 4 Improve Extract of training materials eco-driving • Before starting the engine attend all necessary preparations • (buckle up, adjust mirrors, turn on radio etc) • Start the engine without pushing the accelerator • speed up quickly and shift in time ( appr. At 1.500 to 2.000 rpm ). Try never to go beyond 2.000 rpm • Always use the highest possible gear (low speed, but not in low revs. This also applies when driving uphill • Drive with a steady speed, instead of breaking or speeding. • Instead of using the breaks, let the car roll to a stand. Use the throttle cut off. Keep the car in the highest possible gear when approaching traffic lights, intersections or going downhill. This way you achieve the churn pressure in opposition to idling the engine.

17. Eco-Driving and rewarding and recognition schemes – Task 4 Improve • Always drive foresighted and constant. Keep an additional safety cushion to the driver in front, so you don’t have to use the breaks when the traffic slows down. When waiting in front of traffic lights, railroad crossing etc, always turn off the engine • Turn off not used gadgets (Air Condition, fans, rear window heater etc). Increase the tire pressure as indicated in the manual and control it periodically (choose the highest indicated value) • Remove all unnecessary dead freight (snow chains, sand bags, tool boxes etc.) 100kg weight reduction equals 0,3l less fuel consumption • Remove roof racks or rear racks immediately after use. In principle: closed boxes are better than open systems. • Have your car checked at regular intervals, clogged air filters, exhausted sparking plugs and badly adjusted engines increase the consumption considerably.

18. Technical configuration options in vehicles • Specify kind of technical configuration options in vehicles to reduce CO2-emission • Implement Implement into the fleet • Evaluate Evaluate the results • Improve continuous improvement process

19. Technical configuration options in vehicles– Task 1 Specify In the area of technical configuration options the use of certain features can save CO2 : • Tires • Air pressures test systems • Aerodynamic supplementary equipment • Start-Stop-Automatic • Bordcomputer

20. Technical configuration options in vehicles– Task 2-4 • Implement By choosing the adequate equipment for the vehicle a considerable contribution towards CO2- reduction can be achieved. • Evaluate After a given period after purchase and mounting of the equipment an analysis of the achievement can contribute to establish these options in the company. • Improve Continuous market research (supplier fairs, RECODRIVE-Website) for other/improved equipment can further contribute to reduce CO2-emission.

21. Configuration of the Car Policy • Specify identify themes for sustainability • Implementation Implement into the fleet • Evaluate evaluation of the results • Improve continuous improvement process

22. Configuration of the Car Policy– Task 1 Specify In order to identify the CO2- and fuel cost drivers at first an inventory of the actual fleet has to be made. Most enterprises work with a hierarchic break down of vehicle classes which is layed down in the Car policy. The motivation factor must not be underestimated. A further aspect is the type of application of the vehicle.You have to differ between a pure operating fleet (assembly) mixed operating and motivation fleet (field staff) and motivation fleet (executives).

23. Configuration of the Car Policy– Task 2 Implementation The following options to exercise influence via the Car Policy are possible: • Major and most efficient factor is the capacity of the engine. • Definition of the kind of fuel • Restraint to minimum tire equipment acc. To manufacturer • Ban boosted output of engine models • Implement incentive system based on the driving attitude • Dictate minimal technical requirements

24. Configuration of the Car Policy– Task 3 -4 Evaluate/ Improve In order to evaluate the achievements two facets are feasible: • Firsthand rating (before/after) of the fuel savings due to driving performance • Rating of the entire Company by fuel consumption development per driven Kilometer • The difference of the direct fuel saving in comparison to the data of the entire Company can be proved through the achieved saving due to technical equipment and motor size reduction.

25. Legal disclaimer: The sole responsibility fort he content of this publication lies with the authors. It does not necessarily reflect the opinion of the European Communities. The European Commission is not responsible for any use that may be made of the information contained herein.