Design Professional Bidding and award

1. Design Stage 1 Preconstruction Stage 2: Procurement Conceptual Planning Stage3: Construction Stage 4: Project Close-out Design ProfessionalBidding and award Overview

2. The Procedure • The owner defined the project and decided to “go”. • design professionals “A/E” might be an architect, an Engineer, or both according to the nature of the project • The bidding process is different at that stage, there are no clear quantities to bid on. • If the designer is not part of the firm, a fixed price contract is the prime choice, usually based on a % or a lump-sum value.

3. The Procedure • The following procedure is particularly popular if investigations are parts of design efforts such as soil investigation, surveying, environmental and socio-economic impacts, and economic studies. Figure 5.10 Architect fees

4. The Procedure • In one arrangement, the owner issues a RFP, or invitation to Bid • The “invitation to bid” is published in a paper and on the web, or directed to pre-qualified firms. • The invitation to bid includes general scope of the project, information about the owner, where to obtain RFP (RFQ) documents, deadline to submit, who can tender. • The RFP includes the contract document, scope of the project, scope of the bidder, anticipated deadline, insurance requirements, requirement of safety and QA plans, site visit, and other information.

6. The Procedure • A proposal (bid) is prepared and submitted at the time and location stated in the invitation to bbid. • Usually, two separate envelopes are submitted: financial and technical proposals, they have different weights: 30 to 70% for example. • The financial proposal is opened in public and bids become known to everybody. The least bidder gets highest financial score, the rest get relative scores • Through the technical proposal, the designer tries to respond to the TOR and demonstrates that s/he “understands” the project and is capable technically of designing the work.

7. The Procedure • The quality of the technical proposal, the firm previous works, participants, presentations, and other factors are considered in the scoring system. • The proposal includes a method statement that details the techniques that will be used for design and investigations, personnel names and qualifications, QA plans, safety plans, past experience, a schedule, etc. • Technical proposals are opened later and “graded” • At that stage, usually the least bidder is not what the owner is looking for, but the most qualified bidder. Very low bids can be eliminated. • A scoring system is established and bids are finally evaluated.

8. Time schedule of Alex road

9. Simulation of the project

10. The Procedure • After applying scoring rules on all participants, the bidder who scores the most wins. • Examples: • Design of the Sohar International Airport : the 5th financial won! • Feasibility study and design of a new dam on the Nile River: 2nd financial won. • Other arrangements exist according to the nature of the project and owner requirements. For example, an architect might be hired by name and a contract is negotiated, or by submitting a preliminary vision and compete with others. Example: a new museum