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Coordinating Self-Assessment and Networking of African Regulatory Bodies

This report discusses the administrative framework, legislation, regulations, and international cooperation of the Sudanese Nuclear and Radiological Regulatory Authority. It highlights the importance of self-assessment and networking among regulatory bodies in Africa.

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Coordinating Self-Assessment and Networking of African Regulatory Bodies

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  1. RAF/9/038: Final Co-ordination Meeting on Self Assessment of Regulatory Infrastructures and Networking of Regulatory Bodies in Africa 2-6/12/2013 Arusha, URT Sudan Prof. Mustafa. M.O Ahmed DG, SNRRA Prepared by: M Y Hamadalneel SAT Administrator

  2. Sudan

  3. Ministry of science and Technology Sudanese Nuclear and Radiological Regulatory Authority (SNRRA) Nuclear Safety Institute Directorate Emergency office Radiation Safety Directorate Administrative Framework • The administrative framework of the Sudanese Nuclear and Radiological Regulatory Authority is : Nuclear Safety Unit Nuclear Security Unit Industrial Unit Medical Unit

  4. Legislation • Use of ionizing radiation started very early in Sudan, mainly in the medical field; and later in industry, agriculture, etc,. • In 1971 an act has been issued to regulate the use of ionizing radiation in the county, the act was under the ministry of health (MoH). • In 1996 the Sudan Atomic Energy Corporation Act (SAEC) was issued, replacing the Atomic Energy Commission established by the Act of 1972. • The 1996 act assigned the SAEC as a regulator and as a provider of nuclear technology and applications in the country. • The SAEC board assigned in the 1996 act a national committee “Radiation Protection Technical Committee” (RPTC) to take control of the regulatory activities on behalf of the board.

  5. Legislation • In February 2010 a decree of the Minster of the ministry of Science and Technology (MoST) establishes an independent Regulatory Body under the name “Sudanese Nuclear and Radiological Regulatory Authority (SNRRA”. • This SNRRA replaces the Radiation Protection Technical Committee (RPTC) established under 1996 Act. • The new nuclear act is now under preparation to ensure consistency with international safety standards (Nuclear Law, 2011). • The new nuclear act will repeal the present enabling legislation, providing for the establishment of one, effectively independent, regulatory body. • The first draft of this was revised by the IAEA. • The IAEA comments have been considered in the final draft. • This draft has been sent to the council of ministers for process.

  6. Legislation • The Board consist of 14 members from most stakeholders including a director of the Regulatory Body. • Currently, members of the SNRRA are drawn from the following national agencies and institutions: • Sudan Atomic Energy Commission; • Ministry of Health; • Ministry of Energy and Mining; • The Sudan Customs; • National Security Board; • Security Forces in charge of the protection of strategic and governmental premises; • The Police Force; • Sudanese Standards and Metrology Organization; • College of Radiography and Radiotherapy, University of Sudan; • Ministry of Justice; and • Civil Defense. • Higher Council for the Environment. • Director SNRRA.

  7. Regulations and guidance The following Regulations and Safety Guides, have been issued in accordance with 1996 Act which are still valid: • Regulations on General Procedures for Radiation Protection, 1996; • Regulations on Basic Requirements for Radiation Protection and Dose Limits, 1996 • Regulation on Authorization Procedures in Radiation Practices, 1996; • Regulation on Control and Management of Radioactive Waste, 1998; • Regulation on Safe Transport of Radioactive Materials, 1998; • Safety Guide for Protection in Nuclear Medicine Departments, 1998; • Safety Guide for Protection in Industrial Radiography, 1998. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  8. Regulations and guidance The following safety guides has been drafted in 2010: • Code of practice on radiation protection in diagnostic and interventional radiology. • Code of practice on radiation protection in education and research. • Safety Guide for Radiation Protection in Radiotherapy. • Safety Guide for Protection in Nuclear Medicine Departments,(to update and replace the old one). • Safety Guide for Radiation Protection in well logging and nuclear gauges. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  9. Coordination and Cooperation at the National Level • A formal Agreement between the SAEC and the Sudan Customs has been signed in 2009 in controlling the import and export of all radiation sources. • In November 2006 both of MoST and MoH signed a MOU; according to this agreement the MoST will have the right to inspect all medical facilities that use radiation sources after giving a general announcement. • In October 2012 SNRRA signed MoU with Customs for controlling the import and export of all radiation sources. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  10. International Cooperation • Sudan joined to the International Atomic Energy Agency (IAEA) since 1958. • Sudan joined to charter of the forum of nuclear regulatory bodies in Africa (FNRBA) in may 2010. • Sudan joined to Arab Regulators formed by the Arab Atomic Energy Agency (AAEA) for the exchange of safety related information with the Arab States. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  11. Governmental infrastructure for emergency preparedness and response • The establishment of a national committee for the management of radiological and nuclear emergency (CRNEM - 2007). • Building a national competence for the planning and response. • Establishment of the legislative frame work for planning and response for emergencies (Classification of radiation sources Emergency plans, National Emergency Plan, Transboundary emergency). • Establishing response teams at the relevant responding organizations. • Raising the safety and security awareness. • Strengthening the national regulatory control for the radiation sources. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  12. Nuclear Power Programme • Sudan started to prepare a draft plan of the first nuclear power plant (NPP). • The national strategy for nuclear power programme forecasts a total capacity of 4400 MWe to be installed during time span from 2019 to 2030. • The proposed rated power of single unit is in the range of 600- 1000 MWe. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  13. Nuclear Power Programme • The draft of National Nuclear Law aimed at upgrading the regulatory umbrella in the country to cope with the new national policy of embarking on nuclear programme is now under the process of approval. • Once it enters into force, the National Nuclear and Radiological Regulator, the authority that would be formed is legally capacitated to issue all the necessary regulations and codes consistent with international standards for the management of nuclear activities. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  14. Notification and National Register of Radiation Sources: • A notification system is in place and being implemented. • RAIS 3.0 is being used and all sealed sources in the country have been registered. • The category distribution of the radioactive sources Number of X- ray Machines REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  15. Authorization • The requirements for authorization by licensing have been established in the Act 1996 article 11 (o) and the regulations there in. • The SNRRA (formerly RPTC) may conduct a preauthorization inspection to verify information provided in the application form and supportive safety documentation. • Such an inspection can also be conducted prior to a renewal of a license. • A procedure has been established for licensing that include a specified time frame for the review and safety assessment of an application. • The SNRRA formally decides whether to grant the authorization and, if appropriate, impose conditions or limitations on the operator’s subsequent activities. 1996 Act does not provide for the rejection of license and this has been addressed in the new Act. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  16. Authorization • The programme for the renewal of authorizations is currently not fully based on the type of practice or the categorization of sources. • The validity of an authorization (license or registration) is two years for a diagnostic radiology department, one year for nuclear medicine, radiotherapy, and well logging & NDT, and three years for nuclear gauges. • Procedures still have to be established for amendments, renewals, suspensions or revocations of authorizations. Facilities licensed in 2013 REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  17. Authorization REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  18. Inspection • SNRRA has established inspection checklists for industrial applications (NDT, Gauges, logging) and Medical applications ( Diagnostic, Nuclear Medicine, Radiotherapy) the checklists are based on those developed by the IAEA. Facilities Inspected in 2013 REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  19. Enforcement • Based on 1996 Act, the present legislation does not clearly state empowerment of the Regulatory Authority to undertake enforcement actions. • In the new Law the enforcement policy and strategy have been developed. • Informal arrangements have been made with relevant government agencies, where enforcement requires the involvement of the police, Ministry of Justice or other authorities. • Based on these, and following an inspection where evident violation of regulations has been reported, the Regulatory Authority can request the operator to suspend the practice pending the restoration of an adequate level of safety. • Due to nuclear statement of the enforcement procedures in 1996 Act, the drafted new Law stated articles empowered the Regulatory Authority to undertake enforcement with well defined policy and strategy have been developed. REGIONAL WORKSHOP ON LEGISLATION AND REGULATION OF RADIATION FACILITIES AND ACTIVITIES Amman, Jordan September 1 to 5 2013

  20. RAF/9/038: Training • Refresher SAT training workshop, 28 April 2011, Khartoum, conducted by SNRRA • 27 SNRRA • One day workshop on Analysis Methodology, 28 October 2013. • 14 SNRRA staff (9 Analysis team members + 5 fresh staff)

  21. RAF/9/038: Project Management Team

  22. RAF/9/038: SAT modules selected • Legislative and Government Responsibilities • Responsibilities and functions of the Regulatory Body • Organisation of the Regulatory Body • Authorisation by the Regulatory Body • Review and Assessment by the Regulatory Body • Inspection and Enforcement by the Regulatory Body • Development of Regulation and Guides of the Regulatory Body • Management System for the Regulatory Body

  23. RAF/9/038: SNRRA Response and Analysis Teams

  24. RAF/9/038: Progress of Modules • Response and Analysis Phases for all SAT (8 Modules) completed by middle May 2011, and the national SAT report has been submitted to IAEA Project Technical Officer on 15 May 2011. • Analysis has been completed and the action plan along with the SAT report has been sent to the project PMO and the TO on November 2013.

  25. Action Plan

  26. RAF/9/038: Challenges • Initially the non-availability of key team members for the Respondent and Analysis Phases, resulting in delays and poor quality outputs. • The arrangement (at the time) for information sharing, cooperation, collaboration and mechanisms between the two Regulatory Bodies. • Entities within the government departments involved in some regulatory functions not actively involved in the SAT Phases. • Some problems with the SAT software (merging of national SAT files, corrupt files, software constraints etc.).

  27. RAF/9/038: Challenges • The level of depth of responses initially difference from one team to another. • Lack of human resources in the Response and Analysis phases there was not enough staff available for this work.

  28. RAF/9/038: Benefits, outcomes • Training of all relevant regulatory staff in SAT methodology • Exposure of staff to IAEA standards and guides • Capacity building through reviewing and analysing of legislative, regulatory and organisational processes and procedures • Integration of SAT process into the strategic management process • Establishment of mechanisms for closer cooperation between regulatory bodies and relevant stakeholders within the national framework • Incorporation of self assessment into Quality Management System through development of policies and procedures

  29. RAF/9/038: Benefits, Outcomes • SAT actions included in strategic, risk management and operational plans • Review of country SAT report by Government Departments Implementation of SAT actions. • Planning for IRRS (2012/13)

  30. RAF/9/038: Observations • Involvement of executive management, dedicated project coordinator • Release senior and key management staff for a short period to strengthen participation in project • Integration of Self Assessment project, and recommendations into the strategic management processes • Participation of all staff at all levels in the organization in the response and analysis phases (capacity building) .

  31. RAF/9/038: Observations • Utilization of IAEA channels for support in the implementation of the self assessment project to ensure the requirements/criteria are well understood • Plenary or Colloquiums to prove project feedback to staff and to obtain key input from non participating individuals • Overview on the reference documents to regulatory staff before initializing the SAT project to ensure a common understanding amongst all participants • Special IAEA training course for high level/senior management government officials and/or decision makers to ensure buy-in, insight, commitment • All national projects related to the regulatory functions included to ensure cooperation of various parties

  32. Implementation of activities FNRBA Technical Working Groups (TWGs) Proposal: (Technical Advisory Groups – TAGs)

  33. Technical Working Group #3TWG3/NPP Group Member: Mr Husam Hasn Gibreel

  34. Implementation of activities FNRBA/TWG3-NPP - US-NRC: • Nuclear Power Plants Construction Permit Workshop, the Forum of Nuclear Regulatory Bodies in Africa (FNRBA) in cooperation with the United States Nuclear Regulatory Commission (US-NRC), Mombasa, Kenya, 11 – 15/7/2011 • 5 Sudanese participants (including counterpart) • The 3rd Planning Meeting of the FNRBA Thematic Working Group Regulatory Infrastructure for Nuclear Power Plants (TWG3-NPP), Mombasa, Kenya, 15/7/2011

  35. Implementation of activities FNRBA/TWG3-NPP - US-NRC: • Nuclear Regulations and Standards Training Workshop, organized by the Forum of Nuclear Regulatory Bodies in Africa (FNRBA) in cooperation with the United States Nuclear Regulatory Commission (US-NRC) and the Ministry of Mines & Energy of Namibia, Swakopmund, Namibia, 03 – 06/09/2012 • 3 Sudanese participants (including counterpart) • The 4th Planning Meeting of the FNRBA Thematic Working Group on Regulatory Infrastructure for Nuclear Power Plants (TWG3-NPP), Swakopmund, Namibia, 07/09/2012

  36. Implementation of activities FNRBA/TWG3-NPP - US-NRC: • Construction & Vendor Inspection Training Workshop, organized by the Forum of Nuclear Regulatory Bodies in Africa (FNRBA) in cooperation with the United States Nuclear Regulatory Commission (US-NRC) and the National Nuclear Regulator of South Africa (NNR), Centurion, South Africa, 18 – 21/11/2013 • Participation of the counterpart only • The 5th Planning Meeting of the FNRBA Thematic Working Group on Regulatory Infrastructure for Nuclear Power Plants (TWG3-NPP), Centurion, South Africa,– 22/11/2013

  37. Technical Working Group #9TWG9/EPR Group Member: Mr Mohammad Yousif Hamadalneel

  38. Implementation of activities • FNRBA/TWG9-EPR: • Participation in • adoption of the TWG9 ToR 2010. • 1st TWG9-EPR meeting and Exercise 2010. • Hosting of the 2ndTWG9-EPR meeting 2011. • NTC on EPR-Fundamentals: National Training Course on Application of the Requirements (GS-R-2) & Guidance on Developing National Capability for Response to Nuclear or Radiological Emergencies.

  39. Implementation of activities • IAEA – FNRBA/TWG9-EPR: • FNRBA TWG9 Subcommittee meeting 26-29 August 2013 • Drafting Model EPR Regulations. • Population of the FNRBA/TWG9-EPR website • Workshop on Exercising the Response to Radiation Emergencies, Pretoria, South Africa , 10 - 13 September 2013 • Emergency exercise • TWG9-EPR meeting

  40. Other Technical Working Groups # Questionable?!!

  41. All the TWGs Have to….

  42. Coordination between FNRBA and IAEA Regular communication. Openness and transparency. Carrying the self-assessment at the national level. Implementation of jointactivities, workshops, meetings to enhance the regional cooperation and networking. The use of RASIMS and the existing tools as a common information resource for the IAEA and the FNRBA, therefore, continually and consistently updating the country profile.

  43. Thank you.. No need to sleep!

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