FMMI Deployment 1 Agencies What s Left to be Done

1. FMMI Deployment 1 Agencies�What�s Left to be Done� Presented byDarrell Kennedy

2. Agenda Office of the Chief Financial Officer 1

3. Introductions Office of the Chief Financial Officer 2

4. Deployment Approach Office of the Chief Financial Officer 3

5. FMMI Deployment Approach Office of the Chief Financial Officer 4

6. Office of the Chief Financial Officer 5 USDA FMMI Leadership Team

7. Office of the Chief Financial Officer 6 USDA FMMI Deployment 1 Agency Leads

8. Accomplishments to Date Office of the Chief Financial Officer 7

9. Design Accomplishments to Date Completed Design Working Group Sessions (August � December 2008) The purpose of the Design Working Group Sessions was to bring together subject matter experts in the following areas to develop the solution: Business Process Designs Functional Designs Configuration Designs (Initial) Development Architecture Designs Design Working Group Sessions enabled the team to make decisions around data elements which were key inputs for the Conference Room Pilots (CRPs) Completed Conference Room Pilots 1 � 3 The purpose of the Conference Room Pilot was to validate SAP functionality against USDA business processes. CRP #1 (Sept 15-19, 2008) � Focus was to prototype the key master data records for each FMMI module and view the configured organizational hierarchy elements. CRP #2 (Oct 27-31) - Focus was to prototype the most frequently used single transactions and sub-processes within each FMMI modules CRP#3 (Dec 15-19) � Focus was to demonstrate the Integrated and Periodic Data Processes (i.e. month end, quarter end, and year end reporting processes)

10. Design Phase Accomplishments to Date Developed the Communication Plan, Role Matrix Role Description, and Training Plan to support the transition Developed FMMI corporate standard user roles and definitions Developed the Deployment Plan Created end-to-end�Business Process Flows Developed Functional Designs Selected NFC as the FMMI Hosting Provider and FMMI Website Hosting Provider Began designing training courses and developing training delivery schedule Held Deployment 1 Implementation Kickoff Began conducting weekly implementation calls for the Deployment 1 Agencies

11. Build Phase Accomplishments to Date Completed User Role Mapping (~1500 users) Defined Master Data (FMMI Accounting Data Structures) and conducted Agency Specific Process discussions with Deployment 1 Agencies and Staff Offices Developed the Test Strategy Worked with COD and NFC to determine FMMI Help Desk Process Launched FMMI Website Began designing training courses and developing training delivery schedule

12. Count Down to Go-Live Office of the Chief Financial Officer 11

13. Data Cleansing Activities

14. Data Cleansing / Data Conversion Methodology Office of the Chief Financial Officer 13

15. Converting Data from Legacy Systems into FMMI

16. Data Validation Perform online review of converted master data and transactional data to ensure that: Data was mapped accurately as per the functional design Data mapping in the functional design is accurate The structure of the data is accurate and meets the agency�s business needs Perform audit of specific General Ledger accounts after transactional data has been loaded Perform validations to ensure that all expected transactions loaded based on criteria specified in the functional designs Provide sign-off on all conversion objects in mock testing and production cutover Office of the Chief Financial Officer 15

17. Functional Activities FMMI Corporate Design was developed with input from all Agencies and Staff Offices during the Design Phase (July 2008 -January 2009) The FMMI Core team has met with all Deployment 1 Agencies and Staff Offices to confirm Agency specific processes and FMMI Accounting Data Structures Agencies are currently finalizing their FMMI Accounting Data Structures (Master Data, WBS Elements)

18. Testing Approach USDA�s implementation of FMMI will impact many of the financial management business processes, roles, and responsibilities currently in practice across the Agencies and Staff Offices. As with any major implementation, effective testing of the change will be critical to FMMI�s success. FMMI will use a multi stage approach to test the FMMI solution Unit Test Assembly Test System Test Quality Assurance Test User Test Performance Test Security Test Office of the Chief Financial Officer 17

19. Communications

20. FMMI Training Curriculum Levels

21. Training and Performance Support Approach The FMMI training curriculum uses a multi-level, building-block approach to transition users from a high-level understanding of FMMI to being capable of performing their specific role within the FMMI system Includes blended learning approaches: Instructor-led Training (ILT): Traditional classroom-based training facilitated by an instructor Self-study Web-based Training (WBT): Self-study online content completed at the user�s workstation

22. Training and Performance Support After Go-Live

23. Help Desk Office of the Chief Financial Officer 22

24. Help Desk

25. Post Go-Live Help Desk Support Office of the Chief Financial Officer 24

26. Q & A Office of the Chief Financial Officer 25

27. Office of the Chief Financial Officer 26