Project Management “Process”

1. Project Management “Process” • Why do we need project management? • Why can’t we just follow one of the software development process and be left alone? All projects – small and large – need project management because all projects need some degree ofPOMA: 1. - Planning 2. - Organizing 3. - Monitoring of status 4. - Adjustment

2. Software Project Management (POMA) Process This process looks sequential at the macro level, but may be very iterative at the micro level Project Planning Project Organizing Project Monitoring Project Adjusting

3. Goals of Software Project Management • End results of the project satisfy the customer’s needs • All the desired and the needed product/project attributes (quality, security, productivity, cost, schedule, etc.) are met • Team members are operating effectively and at a high level of morale • Required tools and other resources are made available and are effectively utilized

4. Planning (POMA) • The 1st step of project planning is to understand the requirements of the project. • This step itself may be a mini-project • Then the following 4 steps are included in the rest of project planning: • Perform Estimation of • the work effort, • the schedule, and • the needed resources • Clearly define and establish measurable ‘goals’ for the project • Determine the project resource allocations of • people, • process, • tools, and • facilities • Identify and analyze the project risks

5. Organizing (POMA) • Once a project plan is formulated or partially formulated, organizing may start • Organization structure needs to be designed • Humanresource hiring needs to start and be completed along with acquisition of other resources • Any required education and training have to be completed • Mechanisms for tracking must be established • Risk tracking and mitigation • Project goals (schedule, cost, market place, etc.)

6. Comparing and Pairing Planning and Organizing Activities Organizing Planning Project content and deliverables (requirements) Set up tracking mechanisms of tasks and schedules Project tasks and schedule Acquire, hire and prepare resources such as people, tools and processes Project resources Establish mechanism to measure and track the goals Project goals and measurement Establish mechanism to list, track, and assign risk mitigation tasks Project risks

7. Monitoring (POMA) • Once the project is organized and set into motion, there still needs to be regular tracking to ensure that it is headed in the right direction. (Projects can not be left to coast along by itself.) • 3 main components of project monitoring: • Project status information collection • Analysis and evaluation of collected information • Presentation and communication of the project status

8. Different ways of Visualization/Reporting of Information and Project Status Pie Chart Histogram Pareto Diagram Upper limit lower limit time Time Chart Control Chart Kiviat Chart

9. Adjusting (POMA) • It is highly unlikely that a software project progresses with no problem. As soon as the project status suggests potential problem, we must not be afraid to make changes. • 3 main areas of adjustments are (or combinations of) : • Resources • Schedule • Project content

10. Software Project Management Process is not the same as - Software Development Process or - Software Life Cycle

11. Some Project Management Techniques • Planning : Project Effort Estimation • General view: • Units of effort = [ a + b (size)c ] ΛΣ(factors) where a, b, and c set of estimated constants, size is the estimated size of the project and factors are additional factors of concern • Most of the estimating techniques use some form of this general “formula” • COCOMO I and COCOMO II models • “Macro” project effort and elapsed time estimation • Function Point model • Size/Complexity estimation pages 354-364 of your textbook

12. Some Project Management Techniques(cont.) • Planning and Organizing: Work Breakdown Structure • Estimation of the complete project by • Deliverables • Tasks required to develop the deliverables • Resources required to perform the tasks

13. Work Breakdown Structure (WBS) Steps • Examine and determine the external deliverables of the project. • Identify the steps and tasks required to produce each of the deliverables, including the tasks that are required to produce any intermediate internal deliverables • Sequence the tasks, showing any potential for parallelism • Provide an estimatesize(e.g. loc) of each of the tasks • Provide an estimate of the productivity of the personnel(e.g. loc/person-hrs) that is most likely to be assigned to each of the tasks • Calculate the effort (person-hrs) required to accomplish each task • For each of the external deliverable, lay out the timeline of all the tasks needed to produce that deliverable and label the resources that will be assigned to the tasks.

14. Example of: Task Network with Estimated per-hrs Units Task-4a 2 Task-5a 1 Task-3a 6 End Task-4b 2 Task-5b 1 Task-3b 6 Task 1 12 Task 2 2 Task-4c 2 Task-5c 1 Task-3c 6

15. End result of WBS = “Initial Schedule” Estimate Time Tasks Person 1 X,Y,Z 12 units X,Y,Z 2 2 3a X 6 3b Y 6 3c Z 6 4a Z 2 4b X 2 4c Y 2 5a X 1 1 5b Y Z 1 5c

16. Some Project Management Techniques(cont.) • Monitoring: Earned Value • A technique to track the project status by comparing (at some specific time): • How much effort has been actually expended versus • How much effort was planned to have been expended

17. Definitions for Earned Value • Budgeted Cost of Work (BCW) : estimated effort for each of the work tasks • Budgeted Cost of Work Scheduled (BCWS): sum of estimated effort of all the tasks that were planned to be completed(by aspecific date) • Budget at Completion (BAC): estimate of the total project effort or sum of all the BCWs • Budgeted Cost of Work Performed (BCWP): The sum of the estimated efforts of all the tasks that have been completed(by a specific date) • Actual Cost of Work Performed (ACWP): The sum of the actual efforts of all the tasks that have been completed (by a specificdate) • Earned Value (EV) indicates how much of the estimated work is completed on a specific date. EV = BCWP / BAC

18. Earned Value Example Date : 4/5/2014 Note the status checking date Actual Effort spent so far in Pers-days Estimated Completion date in mm/dd/yy* Actual Completion date in mm/dd/yy* Estimated Effort in Pers-days Work Tasks 10 10 1 2/5/14 2/5/14 2 25 3/15/14 3/25/14 15 3 30 15 4/25/14 4 5/5/14 4/1/14 25 20 5 5 5/25/14 15 6/10/14 20 15 6 * mm/dd/yy is month/ day/ year format

19. Earned Value Example (cont.) • For work task 4, BCW is 25 person-days; for task 6, BCW is 20 person-days. • BAC is the sum of the estimated efforts for all the tasks or BAC = (10+15+30+25+15+20 = 115 person-days) • BCWS for the date 4/5/06 is the sum of the estimated effort of all the tasks which were schedule to be completed on or before 4/5/06 or BCWS = ( 10 + 15 = 25 person days) • BCWP for the date 4/5/2014 is the sum of the estimated effort of all the tasks which were actually completed on or before 4/5/06 or BCWP = (10 + 15 + 25 = 50 person-days) • ACWP for the date 4/5/06 is the sum of the actual efforts expended for all the tasks that have been completed on or before 4/5/06 or ACWP = ( 10 + 25 + 20 = 55 person-days) - EV = BCWP / BAC = 50/115 = .434 or the project is estimated to be 43% complete as of 4/5/2014

20. Earned Value Example (cont.) • There are two more measurements we look at: • Cost Variance= BCWP – ACWP = 50 – 55 = - 5 • Schedule Variance= BCWP - BCWS = 50 – 25 = 25