FIMS Status Report

1. FIMS Status Report FIMS/Real Estate Annual Training May 9-11, 2017 Prepared By: Mark Gordy

2. Agenda FIMS Updates to Support DOE Order 430.1C Recent Key Enhancements Software Releases Data Quality FIMS 3.0 CAIS Cost Estimating Module FIMS Year-End Schedule U. S. Department of Energy | Facilities Information Management System

3. FIMS RPAM (430.1C) Updates • Added Functionality Assessment Date • New Requirements • Annual Required Maintenance and Modernization Cost are now required • Asset % Utilized is now required for OSF’s • All of these data elements are required for buildings, trailers and OSF’s regardless of Ownership U. S. Department of Energy | Facilities Information Management System

4. FIMS RPAM (430.1C) Updates (cont’d) • AAIM Module has been expanded for all Ownerships and Types • New Ownerships • Contractor Owned • DOE License • Grant Recipient Owned • Non-Federal Permit U. S. Department of Energy | Facilities Information Management System

5. Recent Key Enhancements • Document Tracking • Redefined FIMS Status Codes • Establish relationship between Status and Excess Indicator • New Data Anomaly Reports • Ad Hoc Report Sharing Capability • 31 Data Element Removals U. S. Department of Energy | Facilities Information Management System

6. Software Releases • In FY17, there are 13 Change Requests • 7 Software Releases have been deployed in FY17 In FY16, there were 23 Change Requests 9 Software Releases were deployed in FY16 U. S. Department of Energy | Facilities Information Management System

7. Data Quality • Continued emphasis on real property data quality by the Office of Management and Budget (OMB) and the General Services Administration (GSA) • DOE Emphasizes FIMS data quality through • Annual FIMS data validations • Year-end data analysis • FIMS anomaly checks U. S. Department of Energy | Facilities Information Management System

8. Data Quality (cont’d) • Federal Real Property Profile (FRPP) has implemented Validation & Verification (V&V) checks for each agency • Began with FY2016 FRPP submission • Approximately 1,500 FRPP data anomalies identified • DOE must affirm the data is correct or indicate data was in error and will be corrected in FY17 FRPP reporting • Deadline for all agencies to address FY16 anomalies is Oct 15, 2017 • Our Departmental target is June 2017 U. S. Department of Energy | Facilities Information Management System

9. FIMS 3.0 Software refresh that will include an all new look and feel Revised screen layouts and menus Enhanced features, navigation and functionality Additional built-in filters to make extracting data easier Improved search capability Redesign of the FIMS informational website U. S. Department of Energy | Facilities Information Management System

10. CAIS Cost Estimating Module • CAIS now has a cost estimating module used for estimating: • Maintenance & Repair • Replacement • Custom RPV Models • Estimates are based on RS Means data • Contains an easy to use interface with the RS Means data • Can be stored and are automatically updated annually • Capability exists to include multipliers and additional cost U. S. Department of Energy | Facilities Information Management System

11. FIMS Year-End Schedule • Different in FY17 than in the past • Schedule is documented • FIMS website under the HQ Guidance page • Real Property Data Related to Operations and Maintenance guidance U. S. Department of Energy | Facilities Information Management System

12. Questions U. S. Department of Energy | Facilities Information Management System