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Enhanced Curtailment Calculator (ECC) Task Force Joint Guidance Committee

Enhanced Curtailment Calculator (ECC) Task Force Joint Guidance Committee. Budget Assumptions ECCTF Meeting March 20 , 2012. ECC Budget Estimates FY2013-14. ECC Tool $ 0.8 million - Equipment (servers and other large equipment) Software (licenses or software purchases)

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Enhanced Curtailment Calculator (ECC) Task Force Joint Guidance Committee

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  1. Enhanced Curtailment Calculator (ECC)Task ForceJoint Guidance Committee Budget Assumptions ECCTF Meeting March 20, 2012

  2. ECC Budget Estimates FY2013-14 • ECC Tool $0.8 million - Equipment (servers and other large equipment) • Software (licenses or software purchases) • Communication upgrades • WECC RC Facility Remodel $1.5 million • Building additions & structural changes • Furniture & Fixtures • WECC RC O&M $1.8 million Includes: • Shift, mapping, outage, tools & training FTE’s (11) • Software recurring license & fees • Continued maintenance, IT & equipment

  3. ECC Budget Estimate Assumptions • # of servers or hardware required for implementing ECC? - A hosted solution was assumed and in-house hardware needs were estimated based on WECC and RC experience. • What types of hardware are included in the estimate ? eg. Servers, routers, SAN units, etc - The budget estimate includes funds intended to cover all anticipated in-house hardware needs at this time. Specific outlines of equipment will be included as part of the detailed functional specification.

  4. ECC Budget Estimate Assumptions • # of software licenses required for implementing ECC? - It is only estimated that one software license will be required for the actual ECC program. If additional licenses, or increased user counts are required they will be evaluated. • What types of software licensing are required?  Operating system ,database, etc - No new licenses are anticipated to be required for RC implementation however increased user counts were assumed.

  5. ECC Budget Estimate Assumptions • Is this estimate based upon a hosted solution at a vendor location or a delivered solution ? Does it include a disaster recovery site? - This estimate assumes a vendor hosted solution and recovery site. • Is this a customized solution or an off-the-shelf product implementation? - The capabilities specified for the ECC tool are nearly all currently available, in use by other entities, and could be considered close to off-the-shelf.

  6. ECC Budget Estimate Assumptions • What is the assumed duration of the project ? eg 8 months or a year? - The ECC Task Force estimates a duration of approximately 18 months from RFP to full implementation. • Does the estimate include a project manager? - The budget estimate currently assumes that WECC staffing resources will provide the project management. • Will there be a project manager required? If a WECC staff member is the project manager, then is there assumed backfill for staff required? - See previous question.

  7. ECC Budget Estimate Assumptions • What is the accuracy of the estimate, is it a P50 or a P90 estimate (this is the probability / confidence level in the estimate)? What is the contingency percentage assumed for the project? eg. 10 % , 50 %? - Budget estimates have not been statistically evaluated. More detailed information will be developed in conjunction with the functional specification. • Are estimates based on a WBS? Or is top- down or bottom up? or Monte Carlo using historical costing? - Major work was broken down into primary components and estimates were developed for each based upon WECC data and experience.

  8. ECC Budget Estimate Assumptions • Is the contingency assumed to be covered under the estimate or is on top of estimate figure provided? - The current budget is an estimate. These estimates will be revisited if the RFP process indicates a significant upward deviation. • What are the assumed daily costs for a junior and senior consultant? - Consultant costs were considered in toto. More specific breakdowns were not considered appropriate at this time.

  9. ECC Budget Estimate Assumptions • What is the number of man-months required for WECC staff  that are not the project manager or vendor staff? - These are preliminary budget estimates. The work structure has not been defined in enough detail at this stage to determine labor hours. • What is the number of man-months required for WECC membership SME? How many people are required to help with ECC from industry? - Please see question above.

  10. ECC Budget Estimate Assumptions • What are the assumed year by year increase in operating cost based on CPI or rate of inflation? - Multi-year cost increases are evaluated by WECC in light of a variety of factors such as CPI and inflation. These preliminary budget estimates are not long-term. • Are there any financial overhead or indirect costs for the project? - There are no financial overhead costs included at this time. Indirect costs have been included in these estimates.

  11. ECC Budget Estimate Assumptions • What are the assumed roles for additional staff members? eg require x staff for outage management, y staff for congestion management, z staff for IT management, etc?? - The budget estimates include 11 FTE’s. These positions cover an RC shift (6), mapping work (2), outage coordination (1), applications support (1), and training (1). • What is the life span assumed for hardware? 3 years or 5 years? - No specific life span was assumed for these preliminary budget estimates.

  12. ECC Budget Estimate Assumptions • Whatis the life span of tool set? 3 year, 5 year or 10 year life span before anticipated replacement? - There is no assumed life span for the tool set in the budget estimates. • What are the assumed risks to the project and its estimate? - The Task Force has sought to minimize technical, contractual, and vendor risk by limiting our scope of desired capabilities to those already available in other systems, or those already significantly developed in other systems. (cont)

  13. ECC Budget Estimate Assumptions • What are the assumed risks to the project and its estimate? (cont) Other identified risks include: - ??? Depends on what we mean

  14. ECC Budget Estimate Assumptions • Is the tool assumed to be a 24x7 critical application that is CIP compliant? - The tool would need to be fully reviewed to determine its critical nature and the need for CIP compliance. This CIP review will be done if the project moves forward. • What are the assumptions on communication lines? Included or not included? Redundancy and backup equipment is included or not included? - Funds for communication upgrades are included in the budget estimates. Redundancy is achieved via duplicate RC control centers.

  15. ECC Budget Estimate Assumptions • Assumed model for sustainment and enhancement of toolset? Are all costs to be covered under sustainment or will there be charges for any changes made to ECC? - WECC anticipates some level of sustainment and enhancement will be included in the RFP proposals, but can not estimate those levels at this time.

  16. Craig L. Williams WECC Market Interface Manager Cell 801-455-9812 cwilliams@wecc.biz Questions?

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