Accounts Payable

Aug 28, 2014

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Accounts Payable. Vice President for Administration and Finance Charles Ingram. Brooke Lew Assistant VP for Finance. Mary Hughes Manager, Accounts Payable. Jamie Scott Prof. Svs. Spec. 4. Regina Rosenello Prof. Svs. Spec. 4. Bonnie Brittingham Head Clerk Bookkeeper. Beth Brook

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regina rosenello prof
administration
karen lutgen sr
accounts payable
finance mary hughes manager
vice president

jayden

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Accounts Payable

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Accounts Payable Vice President for Administration and Finance Charles Ingram Brooke Lew Assistant VP for Finance Mary Hughes Manager, Accounts Payable Jamie Scott Prof. Svs. Spec. 4. Regina Rosenello Prof. Svs. Spec. 4 Bonnie Brittingham Head Clerk Bookkeeper Beth Brook Tech Asst 3 Karen Lutgen Sr. Clerk Typist Morgan Cullers Clerk Typist Student Assistant Revised 7/24/13

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Accounts Payable. Completing the Procurement Cycle at Framingham State University. INVOICES. All invoices must be addressed to: Accounts Payable Here’s why! Review and validation Vendor relationship maintenance Timely payment policy of Mass/OSC

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Accounts Payable . And. Workflow. Imaging . To Be Vision and 1st Quartile. Implemented 4/1/2000 To Be Vision 1st Quartile ‘97 Baseline (Steady State) ( Benchmark) Cost per Invoice $5.07 $2.83 $2.55 Currently at $4.70 (+or-). Zeke the Cost Cutter.

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Accounts Payable. March 4, 2013. Agenda. AP Introductions How a check is produced at UGA Vendor Registration System Unified Vendor Database Demo UGAMart System Demo (Receiving, Comments) Electronic Check Request System Demo Q&A’s submitted prior to session

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Accounts Payable. What We D o . Accounts Payable makes payments to the university’s vendors while ensuring compliance with IRS regulations, Board of Regents regulations, and University policies. AP/Travel Website: http:// www.uaa.alaska.edu/budfin/aptravel/index.cfm Questions:

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Accounts Payable. Lynne Hendrickson Heather Carter-Devine Renee Pfingsten Carolyn Spell. BPA PROCESS. Vendor Name & Address Remit PO Box for departmental addresses Print full GID Box for ACH or Check. Priority BPAs. Please notate on the BPA “ Rush ” or “ Special ”

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Accounts Payable. Changes to Forms & Procedure. Many factors must be considered when designing procedures at Boise State University. Vendor Information Form (W9). ALL payments are reportable. Some require withholding. IRS Compliance required of AP = TIN match, EPLS check, 1099 reporting

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Accounts Payable. Heather Carter Lynne Hendrickson. BPA’S. Pay the current invoice Include adding machine tape Remit information-Department name, Invoice numbers, Account numbers Department contact information Last 4 digits of the GID number. VENDORS.

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Accounts Payable. Procurement-To-Pay Tutorial. What we do. Expenditure Review Department/Vendor Relations Voucher Processing Payment Processing Audit -1099 Reporting -Duplicate Transactions -Stale-dated Payments Document Imaging Forms Distribution Limited Purchase Orders

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Accounts Payable. Processing an Invoice. Invoice received from vendor into Accounts Payable. Does the invoice have a purchase order number?. Yes. NO. Processing Continues. Processing Delayed. No purchase order on invoice. Delays in processing due to the time it takes to research invoices.

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Accounts Payable. FD-201 November 6, 2014. Getting Started. Approved systems for generating BPAs are: APEX Benefits – vendor info interfaces with Banner Catbooks / Agbooks Benefits – comprehensive system, does more than just BPAs Handwritten Excel

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Accounts Payable. San Antonio Independent School District 2018-2019. Accounts Payable. Toni Nelson Assist Director-Financial Services 554-8640 Arlene Loya A,F,N,W,Z Learning Zone 554-8643 Alice Alcorta B,K,Q,R,U, School Mart (Travel N-Z) 554-8648 Tenisha Capers D,H,I,Y,L 554-8647

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Accounts Payable. Section 3 - Enter New Invoices. Now that all vendors are set up, you may enter new invoices. Just to be clear: You can only enter invoices In M3. You may not enter any amounts using statements, collection letters, other correspondences, etc.

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Accounts Payable. Section 6 – Attach Invoice Image & Submit Batch Report. Attach Image. Now that we have entered an invoice, We are now using the “Attach Images” feature at M3. This wonderful feature eliminates the old- fashioned practice of xeroxing invoices,

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