Programme & Project Management

1. Programme & Project Management • This presentation: • Programme support • Project reporting • Websites • Programme meetings & events except background images and logos ( )

2. Programme support overview • Your OER strand manager – general project support • Jorum – support and advice around depositing into JorumOpen • JISC CETIS – technical/metadata support related to OER • OER IPR Support Team - Intellectual property and licensing issues related to OER • TechDis – advice on accessibility of materials • Evaluation & Synthesis Team – advice around project evaluation and sharing common themes & issues across projects • JISC InfoNet– OER Infokit • More information and contact details available via: • www.jisc.ac.uk/whatwedo/programmes/elearning/oer/support.aspx

3. Reportingdates Required reports • Why? • Public funds (audit requirement) • To appropriately promote projects • To see how you are getting on • To offer appropriate support • Project plan • Consortium Agreement* • Interim report • Final report • Completion Report 10 Dec 2010 21 Feb 2011 27 Jun 2011 22 Aug 2011 1 Oct (draft) 1 Nov (final) Interim Report & Budget Consortium Agreement Draft Final Report & Budget Final, Completion reports & Budget Project Plan & Budget Very much encouraged: blogs / wiki / news feed (rss), etc.

4. Reporting (ii) • Templates & guidance – Your strand manager will supply you with all appropriate reporting templates. Links to useful guidance given at the end of this presentation. • Issues and Achievements – if things aren’t going to plan, say so, say why, and say how you are handling it. If you need help, say so, it is not failure, its just truthful reporting! Likewise where things are ahead of schedule, or working really well, say so, or your strand manager might not know about it. • Budget reporting – you should forecast whether you have over- or under- spent in each reporting period and agree any changes to your budget with your strand manager. Strand managers would rather see you use resources effectively than be faced with a big budget variance at the end of the project. • Staffing – you should always report on any changes in staffing, or significant periods of absence.

5. Programme & project websites jisc.ac.uk / heacademy.ac.uk/ - overview of project - project proposal - project plan (when available) - final reports (when available) - link to project website project website - JISC/HEA branded & link back to programme - managed by project team - materials and reports - news and events (rss feed please) - project aims and objectives - methodology - planned outcomes - project partners - contact details Image sources: H.Price Remember: All outputs and deliverables need to be made available on or via your website which must be maintained for at least 3 years following project completion.

6. Programme meetings & events • Start-up Meeting: Today! • Interim Meeting: 19 January 2011, venue TBA • Final Programme Meeting: 14 September 2011, venue TBA • Second Tuesday Events • The OER Programme team plan to hold events/workshops on the 2nd Tuesday of each month • Likely to be virtual events run in Elluminate • Programme of activities currently in development Image sources: H.Price

7. Programme strand contacts Ai Release Strand Jo Masterson jo.masterson@heacademy.ac.uk Aii Open Material for Accredited Courses (OMAC): Clare Gash clare.gash@heacademy.ac.uk Aiii Cascade Strand: Heather Price h.price@jisc.ac.uk Ci: Collections Strand: David Kernohan d.kernohan@jisc.ac.uk

8. References Project management guidelines: • http://www.jisc.ac.uk/proj_manguide.html Report Writing Workshop Resource Pack: • http://www.jisc.ac.uk/whatwedo/programmes/elearningcapital/ programmesupport/reportwritingworkshopDec08.aspx JISC InfoNetInfoKits: • http://www.jiscinfonet.ac.uk/infokits/project-management • http://www.jiscinfonet.ac.uk/InfoKits/risk-management • http://www.jiscinfonet.ac.uk/InfoKits/contract-negotiation • http://www.jiscinfonet.ac.uk/infokits/change-management

9. Any Questions? Image source: H.Price

10. Media and Branding Karen O’Rourke, Higher Education Academy except background images and logos ( )

11. Media Support • People who can support you: • Karen O’Rourke HEA Karen.ORourke@heacademy.ac.uk • Maike Bohn JISC M.Bohn@jisc.ac.uk • Your own press office We can help with news angles, advice on news releases, interview techniques, selling in stories

12. Joint Working • Joint boilerplate The Higher Education Academy and JISC are working in partnership to develop the HEFCE-funded Open Educational Resources (OER) programme, supporting UK higher education institutions in sharing their teaching and learning resources freely online across the world. Building on the work of a pilot which took place between April 2009 and March 2010, a second phase of projects and activities is now running until August 2011. This phase will extend the range of materials openly available, document benefits offered by OER to those involved in the learning process, and promote collections of OER materials. Such resources might include full courses, course materials, complete modules, videos, assessments, tests, simulations, worked examples or software. • Prepare your own boilerplate

13. Joint Branding • Are you updating your website to reflect your OER involvement? • It is a funding requirement to include partner branding (HEA and JISC) on your website • The joint boilerplate is useful background information and can also be used in reports as an introductionary paragraph

14. BIS Guidelines on Advertising and Marketing • Guidelines limit the use of paid-for marketing and advertising • This could include leaflets/videos etc if paid for • Doesn’t include news releases • Follow your own institution’s policy