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DOCLINE Users Group Meeting

Learn about the latest updates and improvements to DOCLINE, a resource sharing platform for libraries. Discover how to improve performance, navigate changes, and participate in the MedPrint program.

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DOCLINE Users Group Meeting

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  1. DOCLINE Users Group Meeting MLA 2014 Maria Elizabeth Collins Public Services Division National Library of Medicine National Institutes of Health U.S. Department of Health and Human Services

  2. DOCLINE Team • At MLA • Maria Collins • Martha Fishel • Barbara Nicholson • Back at the office • Karen Kraly • Lisa Theisen • Lis Unger

  3. Network Coordinators • Michelle Burda, Middle Atlantic • P.J. Grier, Southeastern Atlantic • Irene Williams, Greater Midwest • Jim Honour, MidContinental • Karen Vargas, South Central • Pat Devine, Pacific Northwest • Marco Tamase, Pacific Southwest • Meredith Solomon, New England • Isabelle Julian, Canada

  4. Agenda • DOCLINE Numbers • MedPrint Update • 2013 Changes • Upcoming DOCLINE release • What’s next

  5. DOCLINE Today • 2,558libraries participating • 1.41 million ILL Requests in FY2013 • Over 1.7 million serial holdings records • 1.09 million print • 588,000+ e-journals (34.43%)

  6. Performance Numbers • Fill Rate is 93.0% • Average number of routes is 1.30 • Average time to fill normal request = 0.99 days • Average time to fill rushrequest = 0.26 days • Average time to fill urgentrequest = 0.22 days • Epub ahead of print • Fill Rate: 88.9% • Routes: 1.65 • Average time to fill: 0.98 days

  7. ILL Requests 54% decline since 2002

  8. Loansome Doc Requests 73.1% decline since 2002

  9. MedPrint Update • 19 signed agreements • 53 libraries have committed to retain MedPrint titles • 246 of ~ 250 MedPrint titles have some commitments • 68 MedPrint titles have 13 or more commitments

  10. MedPrint Guidelines • Libraries must be DOCLINE participants. • Libraries will record their commitment to the national retention program in DOCLINE. • Libraries will maintain accurate level 3 (volume/year) holdings in DOCLINE. • Libraries must hold the titles they agree to retain from the first published volume until the title ceased in print or, if still published in print, at least until the year 2000. • Library holdings must be 95% complete at the volume level.  • Journals must have all of their parts in place including covers, tables of contents, advertisements and administrative matter.  • The period of commitment is 25 years.

  11. MedPrint Information • MedPrint web page http://www.nlm.nih.gov/psd/printretentionmain.html • Overview • List of titles • Agreement • RMLs • DOCLINE customer service

  12. DOCLINE Changes • Quarterly reports (June 2013) • Changes to Routing Table editing (August 2013) • Pending changes • Request Approval • Additional performance information added to reports (January 2014)

  13. Summary Lender Report (1-1B)

  14. Loansome Doc Summary Report (5-1B)

  15. Routing Table Maintenance

  16. Routing Table Maintenance Tips • Review regularly – at least annually • Remove closed libraries • Consider adding library groups to Routing Table • Move from Workspace to desired cell • Evaluate lender performance • 1-2A Detailed DOCLINE Borrower Statistics • Services & Fees • Contact your RML for suggestions • See FAQ http://www.nlm.nih.gov/services/doc_review_routing_table.html

  17. Coming Soon … DOCLINE 5.0 • Loansome Doc Ship To… default • Performance data / Monthly stats • Support for Internet Explorer 11 • Internet Explorer 8 (Ending ??) • Move to IE10 or IE11 if you can

  18. DOCLINE Options – LD Ship To

  19. Institution Activity Summary

  20. ILL Performance Data – ILL View

  21. DOCLINE 5.0 – Embargo Data • Holdings • Embargo field added to Serial Holdings • Months (1-99) • Enter manually or use LinkOut data • New search filter • Embargo shown on Holdings by Library report • Routing • Checks embargo for requests with PMIDs and title has e-issn in record • Checks LinkOut for article availability if lender reports title in LinkOut • Checks publication month in citation against lender entered embargo period

  22. Serial Holdings – LinkOut Title

  23. Library Opts Out of LinkOut

  24. Serial Holdings View - LinkOut

  25. Serial Holdings Edit – Manual Input

  26. Serials Holdings View

  27. Serial Holdings View – No Embargo

  28. Serial Holdings Search Filters

  29. Routing ….

  30. Coming This Summer • DOCLINE 5.0 Release (August)

  31. Strategic Planning: Resource Sharing “Investigate reasons for declining DOCLINE and document delivery use, determine if other systems are meeting user needs, and determine future direction for document delivery.”

  32. Goals • Better understand • landscape of resource sharing in Network • challenges & successes of obtaining literature • Learn more about patron and library needs • Determine future direction for resource sharing

  33. DOCLINE Borrowing FY2011 - 2012 Greater than 5% 105,313 Fewer Requests Greater than 5%

  34. Decreased Why Has Borrowing Changed Increased N = 599 N = 540

  35. Electronic Journals Only 51.8% Permit ILL Only 30.8% easily know license terms DOCLINE Holdings 34.4% Electronic N = 1,657

  36. How You Obtain Literature N = 1,657

  37. Top Method for Obtaining Literature in 2 Years N = 1,654

  38. Your Thoughts on Future…

  39. Our Conclusions … • Library collections will continue shift to electronic • Licensing terms and management issues of e-collections are challenges … to overcome • Access to historical literature will be more challenging • Users will continue to seek out “free” full-text immediately available • Clinicians will continue use of point-of-care tools • ILL will continue to be key method for obtaining literature, but in decreasing numbers

  40. Our Ideas … What is Next • Allow Network members greater flexibility in how often and at what level they participate in DOCLINE • Implement system changes to provide: • Calendar for flexible days of service (e.g., MWF) • Entering of multiple periods of Out of Office (e.g., academic library calendars, vacations for 1 person libraries) • Simple file uploading of serial holdings • Provide training via short video tutorials

  41. What We’re Investigating … Future • Electronic journal licensing assistance • Training • Repository of language clauses • Group licenses at regional or state level • Improve interoperability between DOCLINE & ILL vendors

  42. Talk with DOCLINE Team • NLM Booth • Monday: 2:00 pm – 4:00 pm • Resource Sharing SIG • Monday: 3:30 pm – 4:30 pm • Hong Kong Room

  43. Thank You

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