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Overview of the Framework Agreement

This framework agreement, valid from December 2011 to December 2014, offers pre-qualified service providers for various waste streams like non-hazardous waste and chemical waste to universities and colleges in Scotland. It aims to reduce costs, landfill disposal, and promote recycling initiatives. The agreement allows for call-off by mini-competition with predefined performance levels and response timescales. Geographical lotting ensures efficient service delivery, duty of care requirements, and adherence to climate change targets. Feedback from institutions facilitates service improvements and re-tendering. UniBuy provides access to key framework information.

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Overview of the Framework Agreement

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  1. Framework Agreement for: Waste ManagementReference: BA-EFM009Framework Duration:15 December 2011 to 14 December 2014(12 month option to extend)

  2. Overview of the Framework Agreement • Open to all Universities and Colleges in Scotland • Appointed and pre-qualified Service Providers • Up to Six Service Providers per Waste Stream Schedule for each geographical lot • Mixture of National and Local Service Providers • Total of 23 Service Providers (including 2 Councils) • 5 Waste Stream Schedules across 11 geographical lots. • Schedule A - Non Hazardous Waste, Recyclates and Recoverables • Schedule B – Waste Electrical and Electronic Equipment and Associated Materials • Schedule C – Chemical Waste • Schedule D – Clinical and Biological Waste (including Medical waste) • Schedule E – Radioactive Waste & Materials

  3. Waste Hierarchy Eliminate Avoid production of waste

  4. Waste Streams – Schedule A - Non Hazardous Waste, Recyclates and Recoverables

  5. Waste Streams – Schedule B – Waste Electrical and Electronic Equipment and Associated Materials

  6. Waste Streams – Schedule C – Chemical Waste

  7. Waste Streams – Schedule D - Clinical and Biological Waste

  8. Waste Streams – Schedule E – Radioactive Waste & Materials

  9. Operation of Framework Agreement • Call off (selection of Service provider) by mini-competition: • Further Tender exercise / Quick Quote (depending on complexity of requirement) • Ability to focus on delivery of services and main requirements • Pre-agreed T&Cs:Any additional requirement to be covered in Statement of Requirement issued at time of mini-competition • Pre-agreed performance levels and response timescales : Set Minimum Standards that can be altered at the time of mini-competition if desired

  10. Geographical Lotting

  11. Geographical Lotting & Appointed Suppliers

  12. Aim and Benefits of the Framework Agreement • Aim of Agreement • Provide efficient and compliant quality service • Reduce or restrict costs • Reduction of disposal to Landfill • Promotion of waste reduction and recycling initiatives and stakeholder education • Service Delivery • Set Standard Working Hours with the ability to provide services out of normal working hours • Maximum call-out response times for different waste streams • Duty of Care requirements • Adherence to and promotion of practices to comply with and meet targets from Climate Change (Scotland) Act 2009 and Scotland’s zero waste plan (and proposed regulations). • Account Management • Updates on legislation changes, best practice and market innovation • Pro-active approach to managing the contract. Service improvements, complaint resolution, etc. • Reporting & MI • Staffing & Training

  13. Spend overview

  14. Contract Uptake and Issues 70% of the Institutions indicate using/will use the Framework Agreement 30% Institutions have other contracts in place Insufficient Coverage of Schedules in Lots High costs to remote areas and local council offering service Contamination rates Separation requirements

  15. Re-tender of the Framework Agreement User Intelligence Group (UIG) input and feedback from Institutions crucial Legislation Update Opportunity Analysis + Added Value Re-structuring (Schedules and Lotting)

  16. Framework Information Access • UniBuy: • Contact Information • Appointment of Supplier in each Waste Stream • T&Cs • Guidance on how to conduct further competition • Sharepoint • Framework Agreement Tender Documents and Evaluation • Contact Information: Ricarda Bieke Procurement Manager rbieke@apuc-scot.ac.uk 0131 442 8938

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