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Project XTCS

This project discusses the implementation of Xilinx's trade compliance system, including key requirements, benefits, and lessons learned.

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Project XTCS

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  1. Project XTCS Presented by: Helen Milani, Michael Raj, Lynette Sequeira 01/24/06 Xilinx Confidential

  2. Today’s Topics • Introduction to Xilinx • Xilinx Supply Chain • Drivers and Supply Chain focus areas • Project back ground • What is Trade Compliance? • Key requirements • New application overview • Oracle XTCS Interfaces • Project Implementation • Benefits • Lessons Learned • Xilinx XTCS Demo • Management Dynamics overview Xilinx Confidential

  3. Introducing Xilinx • Leader in fastest growing semiconductor segment • Invented programmable chip in 1984 • 7,500+ customers, 50,000 design starts/year • Leader in semiconductor process technologies • First to 180nm, 150nm, 130nm and 90nm • Pioneer of fabless semiconductor model • Focus on design, marketing, support • Partner for everything else • A well-managed company and great place to work Xilinx Confidential

  4. Xilinx Worldwide Presence Headquarters R & D Sales, Marketing, Support Manufacturing (Fab, Assy, Test) RocketLabs Xilinx Confidential

  5. Xilinx Revenue 1600 $ Millions 1400 1200 1000 800 600 400 200 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 Fiscal Years Xilinx Confidential

  6. Xilinx Supply Chain Assy & Test 14 Days End Market Distribution & Mfg Network Wafer Fab 60-90 Days Wafer Fab Assy & Test Distributor EMS End Customer Wafer Fab Assy & Test Wafer Fab Xilinx Confidential

  7. Fundamental Supply Chain Drivers • Xilinx products are “generic” until the customer programs them • Total Manufacturing Time is 75+ Days • Fabrication, Assembly at vendor site • Test and back end processing • In-house • Vendor • Warehousing model includes In-house and 3pl(3rd party logistics WH • Use Oracle ERP system with Management Dynamic’s Trade collaborator application to manage global trade compliance at Xilinx. • Compliance screening and generating export docs and government docs for all orders done in XTCS (Xilinx Trade Compliance System) Today’s Topic Xilinx Confidential

  8. Global Trade ComplianceBackground • What is Trade Compliance? • Export and Import of goods need government clearance • Governments create rules and regulations • Globalization made Trade Compliance a must have feature for companies, who trade across borders • Cross-border trade involves movement of goods, services & technology through multiple countries to end-user locations • Multinationals such as Xilinx must comply with increasingly stringent import and export requirements (severe penalties for non-compliance) • Correct documentation needed to prevent cross-border supply chain delays • Physical product shipments must be reconciled with revenue recognition, to meet legal financial reporting requirement Xilinx Confidential

  9. U.S. Export Controls Xilinx Confidential

  10. U.S. Import Controls Xilinx Confidential

  11. Key Requirements for the New System • US, Ireland, Singapore and other countries government rules and regulations • New US Government DOS, ITAR regulations • Re-export screening • Auto Export license tracking and decrementing • Electronic filing and email capability of Export Documents • Order and shipment screening • Audit Trail Xilinx Confidential

  12. Trade Export Trade Import Trade Agreement • Automates • Simplifies • Accelerates • Manages • the entire export process Manages the entire import process -- pre-Customs to post-Customs. Automates the management, utilization and qualification processes necessary for businesses to participate in preferential trade agreements. Tools that support Trade Collaborator are: Overview of Management Dynamics/Trade collaborator application Trade Collaborator, enterprise global trade software platform, provides a single-stop solution for companies that want to grow and expand globally. Trade Collaborator • Scheduler • Trade Documents • Appligent Tools • Application Connector • Business Object Xilinx Confidential

  13. Overview (Cont. II) Characteristics of Trade Collaborator: • Fully browser-native • n-Tier Capability • Database Server • Application (Business Layer) Server • Browser (Thin) Client • Accessibility • Intranet (LAN or WAN) • Internet (HTTP or HTTPS) Xilinx Confidential

  14. Interface With Order Management Xilinx Confidential

  15. XTCS InterfacesData Inflow OM OM CXDB CXDB OM XTCS Content Updates (DPL, HTS, Export Rules etc.) Sales Order4 Message Shipment5 Message Marketing Part5 Message Transport Network Message Part Xref2 Message TIB Interface Trade Compliance System (TCS) Xilinx Confidential

  16. Orders (SO4) Shipment Export screening Orders (Shipment5) Consolidation Part Classification Export screening Print/Fax/Email Licensing Govt Agency XTCSProcess Flow Licensing Future Requirement Xilinx Confidential

  17. Trade Compliance System (TCS) TIB interface Customs Proforma (screening result) Message Part Classification Message B2B B2B XTCS InterfaceData Outflow Order License Hold/Release Message OM Xilinx Confidential

  18. Project implementationScope • Purpose: • To replace the old Trade Compliance System with new compliance system • Scope: • WW implementation of the new system included XSJ, XCO and XIR Import/Export and Compliance functions • XAP will use the system to release XAP order from hold in XTCS and/or misc. shipments Xilinx Confidential

  19. Functionality and Benefits • XTCS Functions: • Screen All Orders/Shipments (Domestic & International) in XTCS: Order screen process will place orders on hold in OM not the shipment screening process in XTCS. • System Tracking & Decrementing of Valid Export Licenses • Electronic Routing of Export Documentation to Freight Forwarders, Customs Brokers & Customers • Provides ITAR (DOS) regulations for screening: Export requirements for state department control regulations ( we used to only screen against department of commerce) • Trade Wizard – Look-up Tool to help with making decision on where we can or can not ship to, Individual screening and will give all required docs • Re export screening • Auto order screening • Shipment consolidation • Generate Export docs • Auto email of docs to forwarders • Auto part classification for countries other than U.S. Xilinx Confidential

  20. Project Tasks • Project kick off: 4/29 • Design and Documentation: June • Development: Completed : July • Unit testing: 9/15 to 9/30 • Super user training: 8/15 • CRP1: 09/19/05 -10/10/05 • CRP2: 10/10 to 10/28 • UAT: 11/07 to 11/18 • Go no Go: 11/23 • Production cutover: 12/02 to 12/05 • Go live: 12/05 Xilinx Confidential

  21. Project Time line Steering Committee Presentation Finalize Vendor Contract Secure Resources Dec-05 Major Release Select a Vendor Budget Approval Create Project Plan Design and Development Hardware Installation and testing 05/1/05 06/1/05 07/15/05 08/1/05 12/05/05 12/15/04 12/23/04 01/11/05 05/31/05 Xilinx Confidential

  22. Lessons learned • Install and test the application based on user requirements before finalizing functional design • Get all users involved early in the project • Review before and after process flows and gaps • Go over the technical check list with technical team in detail • Allow enough time for: • Data mapping • Development and unit testing • Bug fixes and rework Xilinx Confidential

  23. XTCS Xilinx Demo Presented by: Michael Raj 01/24/06 Xilinx Confidential

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