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KM3NeT Project Management and Reporting Overview

This report outlines the activities, finances, and milestones achieved in the first year of the KM3NeT project. It includes detailed information on work packages, coordination efforts, financial justifications, and future reporting requirements. Key elements such as the Project Portal, communication tools, and benefits of using the portal are highlighted. Contractors are encouraged to utilize the project portal for efficient reporting and collaboration.

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KM3NeT Project Management and Reporting Overview

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  1. KM3NeT Management & Reporting Dr. Roland KleinProject Office KM3NeTroland.klein@fim.uni-erlangen.dewww.fim.uni-erlangen.de

  2. 1st Year Report • Due 45 days after end of P1 (2007-03-17) • Two major sections : • Activity report (milestones achieved, …) • Management (financial) report (forms C, …) • Corrections -> 2nd prefinancing

  3. 1st Year Report – Activity Report • Summary of the work of every WP • Max. detail level: subtasks • WP-coordinators delivered: • report of work • status of milestones (*) • deliverables or its status (*) • information about WP – meetings (*) • Each Contractor provided: • personnel effort per contract partner involved in the WP (*) • Use and dissemination of knowledge ----------- (*) KM3NeT project portal should be used for input

  4. 1st Year Report – Financial Information • Every Contractor (should use project portal): • Justification of the resources (per WP) • travel, equipment, subcontracting, other costs • personnel effort (costs and person months) • Form C (=summary of the expenses) • Summary table of the forms C (generated automatically) • Summary table of the distribution of the EC financial contribution (project office),

  5. Further Reports • 2nd reporting period (P2): 2007-02-01 to 2008-01-31 • Internal minor intermediate report planned in month 18 (update of the information in project portal) • Audit Certificate (about 15 partners will need it for the 1st or the 2nd report) • is to be submitted if the request for Community financial contribution exceeds 150.000 Euros (summed up per contractor and per periods) • is to be submitted at least with the last project report • the costs for this Certificate must be stated in the following period (as the costs occur in this period)

  6. Management • Money requested for P1: 2.24 Mio Euro (planned 3.02 Mio) • Mid term review of KM3NeT • Minor intermediate report planned before the review: • update in project portal: milestones, deliverables, meetings • no description of work

  7. KM3NeT Project Portal - General • >300 registered participants • http://www.km3net-portal.org • various functions: • Communication & collaboration: mail lists, • Information: contact adresses, ... • Management: reporting, ...

  8. Project Portal – Communication & Collaboration • Email addresses, • public mailing lists (WP lists, scientific list, …) • mail archives • private email adresses • Discussion fora • for WPs • financial forum • Document sharing

  9. Project Portal - Information • Contact addresses of KM3NeT members • Documents, • Current WP presentations • Calendar • Links to important KM3NeT websites • Comfortable conference tool (indico)

  10. Project Portal - Management • Documents • contract and appendices, guidelines • Work plan • WPs, tasks, subtasks • Coordination of appointments: meet-o-matic, calendar, deadlines • Reporting

  11. Project Portal - Reporting • Reporting input • for activities • meetings, milestones, deliverables • person months (personnel effort) per WP • financial input • personnel effort, input of other costs • Summary reports (Output) • activity report (PM, meetings, milestones, deliverables) • financial reports (Form C, Justifications, Summary)

  12. Project Portal – Benefits • easy and comfortable to use – an online help system (general and context-sensitive) is available • extensive information about various KM3NeT issues (all in one place) • support of management and coordination

  13. KM3Net Project Portal - important • Keep ALWAYS updated all information related to your organisation • Make sure that all people involved in the project has got an account in the portal • Update your personal information • PLEASE use the project portal • The reporting area is mandatory for further reports

  14. Thank You

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