1 st Year Report

1. KM3NeT Management & Reporting Dr. Roland KleinProject Office KM3NeTroland.klein@fim.uni-erlangen.dewww.fim.uni-erlangen.de

2. 1st Year Report • Due 45 days after end of P1 (2007-03-17) • Two major sections : • Activity report (milestones achieved, …) • Management (financial) report (forms C, …) • Corrections -> 2nd prefinancing

3. 1st Year Report – Activity Report • Summary of the work of every WP • Max. detail level: subtasks • WP-coordinators delivered: • report of work • status of milestones (*) • deliverables or its status (*) • information about WP – meetings (*) • Each Contractor provided: • personnel effort per contract partner involved in the WP (*) • Use and dissemination of knowledge ----------- (*) KM3NeT project portal should be used for input

4. 1st Year Report – Financial Information • Every Contractor (should use project portal): • Justification of the resources (per WP) • travel, equipment, subcontracting, other costs • personnel effort (costs and person months) • Form C (=summary of the expenses) • Summary table of the forms C (generated automatically) • Summary table of the distribution of the EC financial contribution (project office),

5. Further Reports • 2nd reporting period (P2): 2007-02-01 to 2008-01-31 • Internal minor intermediate report planned in month 18 (update of the information in project portal) • Audit Certificate (about 15 partners will need it for the 1st or the 2nd report) • is to be submitted if the request for Community financial contribution exceeds 150.000 Euros (summed up per contractor and per periods) • is to be submitted at least with the last project report • the costs for this Certificate must be stated in the following period (as the costs occur in this period)

6. Management • Money requested for P1: 2.24 Mio Euro (planned 3.02 Mio) • Mid term review of KM3NeT • Minor intermediate report planned before the review: • update in project portal: milestones, deliverables, meetings • no description of work

7. KM3NeT Project Portal - General • >300 registered participants • http://www.km3net-portal.org • various functions: • Communication & collaboration: mail lists, • Information: contact adresses, ... • Management: reporting, ...

8. Project Portal – Communication & Collaboration • Email addresses, • public mailing lists (WP lists, scientific list, …) • mail archives • private email adresses • Discussion fora • for WPs • financial forum • Document sharing

9. Project Portal - Information • Contact addresses of KM3NeT members • Documents, • Current WP presentations • Calendar • Links to important KM3NeT websites • Comfortable conference tool (indico)

10. Project Portal - Management • Documents • contract and appendices, guidelines • Work plan • WPs, tasks, subtasks • Coordination of appointments: meet-o-matic, calendar, deadlines • Reporting

11. Project Portal - Reporting • Reporting input • for activities • meetings, milestones, deliverables • person months (personnel effort) per WP • financial input • personnel effort, input of other costs • Summary reports (Output) • activity report (PM, meetings, milestones, deliverables) • financial reports (Form C, Justifications, Summary)

12. Project Portal – Benefits • easy and comfortable to use – an online help system (general and context-sensitive) is available • extensive information about various KM3NeT issues (all in one place) • support of management and coordination

13. KM3Net Project Portal - important • Keep ALWAYS updated all information related to your organisation • Make sure that all people involved in the project has got an account in the portal • Update your personal information • PLEASE use the project portal • The reporting area is mandatory for further reports

14. Thank You