Project and Change Management Overview

1. Project and Change Management Overview

2. What is a Project ? PMI definition A project is a temporary endeavor undertaken to create a unique product or service Progressively elaborated With repetitive elements

3. What is project management? Project management brings together a set of tools and techniques to describe, organise and monitor the work of project activities Project managers are people responsible for managing project processes, and applying the tools used to carry out the project activities

4. Different levels Programs Projects Sub-projects

5. Four Project Dimensions People Process Technology Product

6. Project constraints Scope - The deliverables that the project team must create and the activities required to create them. Scope also includes the quality of the work or deliverables that need to be created. Cost - The budget or cost to deliver the project. Schedule - The deadline by which the project must be delivered. Trade off triangle

7. Other factors Project phases Project lifecycle Factors that enhance the changes of a project being successful

8. Project Stakeholders Individuals who are actively involved in the project Those whose interests may be affected by the project completion Those who may have influence over the project or its results

9. Key Stakeholders Project Sponsor Project Manager Project Team Members

10. Project within the organisation Projects usually part of organisation larger that the project Project will be influence by the organisation Project can be influenced by the organisational structure, culture, and the maturity of the organisation with respect to project management systems

11. 36 Classic Mistakes Types People-Related Process-Related Product-Related Technology-Related Seductive: good reason for decisions at the time Some are IT, most not We�ll visit these throughout course Gilligan�s Island: new scheme, get off island, seems to work, then fails Being aware can help prevent Class discussionSeductive: good reason for decisions at the time Some are IT, most not We�ll visit these throughout course Gilligan�s Island: new scheme, get off island, seems to work, then fails Being aware can help prevent Class discussion

12. PMI structures project management by Processes Knowledge areas

13. Knowledge Areas Project Integration Management Scope Management Time Management Cost Management Quality Management Human Resources Communications Management Risk management Procurement Management

14. What is a Process? Definitions. According to PMI �a series of actions bring about a result� The set of activities required to achieve an output. (Project Management Handbook) A series of actions, changes, or functions bringing about a result A set of activities performed for a given purpose. (Software Acquisition Capability Maturity Model ) A set of partially ordered steps intended to reach a goal. In software engineering the goal is to build a software product or to enhance an existing one. In process engineering, the goal is to develop or enhance a process model. Process corresponds to a business use case in business engineering (Rational Unified Process )

15. Five process groups Initiation � Do we have a project? Should resources be committed? Planning �How will we make the project work Execution � Putting the plan into action Control � Keeping the project on track Closing � bringing the project to an orderly close

16. Characteristics of process groups Linked by results they produce Overlap through each phase of the project Cross phases closing process of one phase may provide input for process in later phase

17. Relationship of process groups