INORMS Congress Liverpool June 2008 Open Access Publishing, Putting it into Practice Session 607

1. INORMS Congress Liverpool June 2008 Open Access Publishing, Putting it into Practice Session 607 Building Repositories Bill Hubbard SHERPA Manager University of Nottingham

2. Routes to Open Access • Open Access Journals • Open Access Repositories • Repositories work alongside traditional and OA publication models • Offer Open Access benefits • Offer additional benefits for authors, researchers, institutions, research funders and research process

3. Publication and deposition Author writes paper pre-print Deposit in e-print repository Submits to journal Paper refereed Revised by author post-print Author submits final version published version Published in journal

4. Repositories • Institutions have repositories • open to institution’s academics • Networks of repositories • SHERPA, DARENet, ARROW - country networks • DRIVER - European network • Some specific subject repositories • arXiv - 482,478 items • UKPMC - 948,500 full-text articles • AgentLink Publications Clearinghouse - 1403 items

5. Why institutional repositories? • Practical reasons • use institutional infrastructure • integration into work-flows and systems • support is close to academic users and contributors • The OAI-PMH allows a single gateway to search and access many repositories • subject-based portals or views • institutional storage and support

6. Rise of Repositories • Directory of repositories - OpenDOAR • www.opendoar.org • 1157 open access repositories • started registration in 2006 . . . • 200 added in 2007 • . . . and nearly 200 added in first half 2008 • 81% are institutional

7. Repositories by Continent

8. European Repositories

9. Repositories in Russell & 1994 Groups • University of Bath • Birkbeck • University of Birmingham • University of Bristol • University of Cambridge • Cardiff University • University of Durham • University of East Anglia • University of Edinburgh • ( University of Essex ) • University of Exeter • University of Glasgow • Goldsmiths • Queen’s University • ( University of Reading ) • Royal Holloway • University of St Andrews • University of Sheffield • SOAS • University of Southampton • University of Surrey • University of Sussex • University of Warwick • UCL • University of York • Imperial College • King's College London • Lancaster University • University of Leeds • University of Leicester • University of Liverpool • Loughborough University • LSE • University of Manchester • University of Newcastle • University of Nottingham • University of Oxford • Queen Mary

10. Repository content • Postprints • Preprints • Datasets • Learning objects • Videos • Sound files • linkage between these objects • Theses • Dissertations • Royalty publications • Conference papers • Technical reports • Grey literature

11. Institutional repository - usage • Exposure for harvesting . . . • Linkage to departmental pages • Linkage to personal pages - career logs • RAE/REF - citation and usage analyses • Beyond pdf - text and data-mining • Overlay journals • Virtual Research Environments • Web 2.0 - mash-ups and tagging

12. Expanded research support . . . • Researchers’ needs • Institutional goals • Researchers’ and institutional working practices • Research communication • Research itself • Research process • Research assessment

13. Building repositories • Not primarily a technical challenge • free software or commercial hosting • technical advice and support available • (relatively) simple set-up • Challenges are in cultural, policy and procedural change within institutions and research communities • Academics generally supportive • Key is change management

14. Assistance - examples • SHERPA - www.sherpa.ac.uk • RoMEO - www.sherpa.ac.uk/romeo • JULIET - www.sherpa.ac.uk/juliet • OpenDOAR - www.opendoar.org and ~/search • RSP - www.rsp.ac.uk • The Depot - depot.edina.ac.uk • Intute Repository Search - irs.ukoln.ac.uk • BASE - digital.ub.uni-bielefeld.de/index.php • DRIVER - www.driver-support.eu • UKCoRR - www.ukcorr.org

15. Policy, process and practicality • Define intended purpose and services • Engage stakeholders • Establish repository • Advocacy and cultural change programme • Develop policies to support mandates and internal targets to show support to stakeholders • Integrate into institutional information strategy, information environment and institutional services

16. www.sherpa.ac.ukbill.hubbard@nottingham.ac.uk

17. SHERPA Partners • University of Nottingham • University of Birmingham • University of Bristol • University of Cambridge • University of Durham • University of Edinburgh • University of Glasgow • London LEAP Consortium • University of Newcastle • University of Oxford • White Rose Partnership • The British Library • AHDS London LEAP • Birkbeck College • Goldsmiths College • Imperial College • Institute of Cancer Research • Kings College • LSE • Royal Holloway • Queen Mary • SOAS • School of Pharmacy (SoP) • UCL White Rose Partnership • University of Leeds • University of Sheffield • University of York Affiliates • Trinity College Dublin • Cranfield University • University of Exeter • University of Leicester • University of Liverpool • Sheffield Hallam University • University of St Andrews • CCLRC