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ELECTRONIC SPREADSHEET

ELECTRONIC SPREADSHEET. Chang-Yang Lin Eastern Kentucky University. EXCEL BASICS. Electronic Spreadsheet Cells : The Basic Building Blocks Navigate Excel Explore the Menus Select Multiple Cells Create a Spreadsheet Edit the Spreadsheet Formulas. Electronic Spreadsheet.

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ELECTRONIC SPREADSHEET

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  1. ELECTRONIC SPREADSHEET Chang-Yang Lin Eastern Kentucky University

  2. EXCEL BASICS • Electronic Spreadsheet • Cells: The Basic Building Blocks • Navigate Excel • Explore the Menus • Select Multiple Cells • Create a Spreadsheet • Edit the Spreadsheet • Formulas

  3. Electronic Spreadsheet • Excel is a spreadsheet application for analyzing, organizing, and charting numerical data. Data is entered electronically, so numerical numbers can be updated without time-consuming recalculations or corrections. • Excel can create charts to present your data visually. Data can appear as a a bar, line, XY or pie chart for visual presentation. • Data can be sorted and queried. • Examples: • Fun-N-Sun Sojourn 1st Qtr Sales • Inwood: Evaluation of proposed golf sites

  4. Formula Bar Active Cell Name Box indicates active cell

  5. CELLS: The Basic Building Blocks • Each cell has an address, which is determined by its column and row position: • columns are indicated by letters • rows are indicated by numbers • Cells can contain values, labels, or formulas: • labels are the text headings or titles that describe what the numbers represent • values are numbers for calculations • formulas perform calculations

  6. The basic document file in Excel is a workbook Up to 255 worksheets Each worksheet is divided into 256 columns and 65,536 rows The intersection of a row and column forms a cell, the smallest working section of a worksheet Navigating a Workbook Click the sheet tab to activate the worksheet The current, active cell has a highlighted border, called the cell selector, around it. Move between cells of a worksheet using either the mouse or the keyboard. Press Ctrl + Home to return to cell A1 Navigate Excel

  7. Create a Spreadsheet: A Four-step Process To Create A Spreadsheet • Enter the labels that describe the values. • Enter the numbers or values. • Add any formulas needed to calculate results. • Format the entries to make the spreadsheet easy to read and understand.

  8. Entering a text label

  9. Entering a value/number

  10. Entering a formula

  11. Use AutoSum • The AutoSum button automatically places the =SUM() function in a selected cell or range. • When a single cell is selected, AutoSum inserts the arguments, then waits for you to confirm the entry. • When a range is selected, AutoSum automatically totals the rows and columns • The AutoSum feature first tries to find values above the selected formula cell, then tries to locate them to the left.

  12. AutoFill • The AutoFill feature allows you to enter similar formulas in dozens, or hundreds of cells. • The AutoFill handle is located in the lower right-corner of the cell selector. Dragging it to adjacent cells automatically fills them with a logical progression of formulas, labels, or values.

  13. Formulas: A Preview • A formula is used to calculate a result for a defined range of numerical data. • A formula is prefixed with an equal (=) symbol. • Formulas require a set of arguments, and valid mathematical operators. The arguments are the cell addresses. • =C5+C6+C7 is equivalent to =SUM(C5:C7) • Copy a formula does not duplicate it exactly - the relative cell addresses are adjusted when the formula is moved.

  14. Relative Formula

  15. Absolute Address - B9

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