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Introduction to Dolphin Legacy Decommissioning

Introduction to Dolphin Legacy Decommissioning. Can you Continue to Ignore Data Encryption in SAP?. <PRESENTER NAME> Dolphin Enterprise Solutions Corporation. New Bubble Graphic. Teaming with Dolphin. Focus: SAP Customer Only

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Introduction to Dolphin Legacy Decommissioning

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  1. Introduction to Dolphin Legacy Decommissioning Can you Continue to Ignore Data Encryption in SAP? <PRESENTER NAME> Dolphin Enterprise Solutions Corporation

  2. New Bubble Graphic

  3. Teaming with Dolphin • Focus: SAP Customer Only • Proven solutions for the SAP customer leveraging SAP technology and certified by SAP • Stature: 1/3 of all Fortune 100TMcompanies running SAP are Dolphin customers • Stability: Employee owned; private; independent of other stakeholders; organic growth; • Longevity: Established in 1995 • Global Solutions : Hundreds of scalable, flexible and cost effective deployments

  4. A Few of our Customers You’re in Good Company!

  5. Business Drivers for Decommissioning Move to the Cloud • move to the cloud, • consolidate data centers, • introduce new, more agile systems, • financial audits and legal matters SSC New, More Agile Systems Consolidating Service & Data Centers Shared Service Centers Impact of Audits and Legal

  6. Decommissioning SAP Applications “Like any other application, previous SAP instances need to be retired and the data managed systematically for cost and governance reasons, with support for ongoing access to data.” Gartner Inc., " Application Retirement Drives Structured Data Archiving", G. Landers, et al, April 2014.

  7. Benefits of Decommissioning Reduce Risk Keep legacy data secure, comply with changing regulations, and follow data retention requirements. • IncreaseProductivity • Reduce system complexity and improve access to legacy data for reporting and analytics. Lower Costs Eliminate high infrastructure, support and maintenance costs of obsolete, unused systems.

  8. Decommissioning Goals

  9. Decommissioning Solution: Option OneMove Decommissioned Data Outside of SAP

  10. Decommissioning Solution Outside of SAP Storage Options Business Users Reports, Documents, Tables Legacy Data Business Application (ECC, BI, CRM, SRM etc.) Business Application (ECC, BI, CRM, SRM etc.) Business Application SAP (ECC, BI, CRM, SRM etc.), or Other System Decommission Data & Documents Content Repository Cloud Decommissioned System Online Systems

  11. Moving Data Outside of SAP PBS ECS PBS ECS Legacy SAP SAP (ECC, BI, CRM, SRM etc.), or Other System Archived Data (Documents) Migration toolset Print Lists Documents PDF, TIF, XLS, etc. Migration toolset Archive Repository

  12. Advantages of Moving Data Outside SAP • Archive from multiple systems into a single ECS instance • No need for standing SAP instance to access information • Reduced license and maintenance fees • Consolidate servers (reduce complexity) • Compliant

  13. Retrieving Data Moved Outside of SAP PBS Enterprise Content Store Select Legacy Data Source View Detailed Data

  14. Retrieving Data Moved Outside of SAP PBS Enterprise Content Store

  15. Decommissioning Solution: Option TwoMove Into Another SAP System

  16. Decommissioning Solution Migrate to Another SAP Instance Business Users Reports, Documents, Tables Business Application [ECC, BI, CRM, SRM etc.] Business Application [ECC, BI, CRM, SRM etc.] Business Application [ECC, BI, CRM, SRM etc.] Migrated Data & Docs Decommissioned System Online Systems

  17. Moving Data Into Another SAP System SAP System SAP (ECC, BI, CRM, SRM etc.), or Other System Archived Migrated ArchiveRepository Business Application SAP (ECC, BI, CRM, SRM etc.), or Other System Migration toolset Archive Legacy Data & Documents

  18. Benefits of Moving Data into Another SAP System • Fast Extraction of Legacy Data • Business Users Can Define Extractions, No dependence on Basis or IS Analysts • Unlimited file size • [Large extracts can be scheduled during off hours] • Auditors extract data into easily accessible formats (AIS, CSV, Text Files) for further manipulation

  19. Retrieving Data from SAP System Pre-defined variants, scheduled extracts, black out dates Online data SAP: Dolphin Toolset Pull specific reporting data ECS Archived data

  20. Define Data from SAP System for Migration Asset Data Migration Select Tables and Fields via Archiving Obj. Define Extraction Parameters

  21. Validation of Data from SAP System View Extraction Jobs Details of Extracted data

  22. Implementation Details

  23. Decommissioning Solution Components Dolphin Best Practice Approach • Conduct System Analysis, Workshop, & Archive Blueprint:Determine priorities, dependencies, deliverables, etc. • Define the Decommissioning Process:Dolphin determines priorities for data migration & reporting • Determine Requirements for Data Retrieval and Display:Standard SAP or Dolphin toolsets • Select a Document and Data Storage Solution: Choose appropriate storage solution (i.e., Archive Link compatible, flash, etc.) • Include Document Migration from SAP DB:Migrate attachments and documents stored in the DB to storage

  24. Dolphin Project Approach Analyze & Design Execute Implement Test Dolphin Best Practices Blueprint Configuration Knowledge Transfer Ongoing Support Functional Analysis Development Technical Analysis Documentation Prototype Env. Testing Variable depending on the complexity and amount of data Typically 30 – 60 days Time Required Dolphin needs to understand your requirements and availability to plan the project. Dolphin can provide a team of experts to accelerate the project timeline as required. Staffing

  25. Best Practices for Decommissioning Project Methodology Plan • Develop an Decommissioning Strategy & Approach • Analysis & Blueprint • Approach for technical, operational, and functional objects • Engage Key Stakeholders and Executive Sponsors • Project Plan • Clearly state objectives, timeline, projected results & impact Engage • Collect Requirements Using Templates • End User and Business Requirements • Understand retrieval, reporting, and audit/legal compliance issues Design Implement • Implement Solution with Best Tools/Processes • Dolphin Best Practices for Decommissioning • Ensure you are using the right tools & processes for success Sustain • Automate and Support Change Management • Automate and support; publish wins and results • Manage the lifecycle of the data incl. legal holds

  26. Requirements for Customers Dolphin requires the following resources for data archiving projects: Human Resources • Access to Basis, DBA, Security, & network teams as needed • Access to SAP Functional resources & data owners as needed • Project Manager • Project Sponsor with decision power Technical Resources • Onsite access (badges, desks, telephone) • Remote access (vpn, citrix, etc.) • Location to store project documentation • Laptops (optional) • Meeting room, training facility

  27. THANK YOU Questions? <email>@dolphin-corp.com www.dolphin-corp.com <Number>

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