SIS Development for Online Institutions- Involving Users for Success

1. SIS Development for Online Institutions- Involving Users for Success Ryan Gravette, IT Director Jeff Simmons, Curriculum Specialist, Idaho Digital Learning Academy

2. Organizational goals AND SIS development • Single Student • 2003 = 1,000 enrollments • 2010 = 12,000+ enrollments (proj) • How do you • Manage enrollments? • Monitor student progress? • Manage master courses and copies? • Record and organize communications?

3. Organizational goals AND SIS development • Single Teacher • 2003 = 20 Teachers • 2008 = 200 Teachers • How do you • Supervise instruction? • Track teacher data? • Monitor student completion data? • Measure teacher performance? • Manage teacher assignments?

4. Organizational goals AND SIS development • Changes in curriculum • 2003 = Core courses • 2008 = 100+ courses • How do you • Continue to adapt to increasing student need? • Implement best practices in e-learning with the staff you have in place? • Streamline processes such as communication? • Streamline procedures?

5. Goals • Demonstrate IDLA Student Information System (Communication System) • Discuss Best Practices in Developing an Effective System

6. Centralized communications

7. Grouping communications

8. Getting started

9. Course selection

10. Communications list

11. Communication details

12. Message details

13. emails

15. Phone calls

16. notes

17. What not to do What the Customer Asked For

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28. What to do • Set a context for understanding • Set a development framework for understanding • Manage the project • Keep a long-term vision • Test and trial

29. Setting a context for understanding • Development group must • share common goals • represent the interests of all those involved • Small, representative group • Take time from the beginning to develop a vision for the end product • Keep that vision in mind throughout the rest of the process • IDLA: IT Director, Programmer, Curr. Sp.

30. Setting a development framework for understanding • Iterative Process • Project Management • Develop one piece at a time • Analyze with development group • Analyze with beta testers • Monitor and adjust • IDLA Example: Meet with Curriculum Team, beta test with teachers, fine-tune as you go

31. Managing the project • Each project member should understand their role • Communication is key! • Prioritize- Don’t spend time spinning your wheels in different directions • IDLA Example: IT Director manages implementation and deployment of different phases, taking feedback from different stakeholders into consideration

32. Testing and Trials • Initial roll out on a small scale • Testing team that has been trained on the system, how it should work, and how best to communicate implementation issues • IDLA Example: • Testing • Curriculum Team • Beta Test (Teachers) • Deployment and fine tuning

33. Long-Term Vision • Establish this vision from the start of the project • Continually refocus phases of the project to keep this vision in mind • IDLA Example: Future development