Institutional Support Services Capital Project Process

1. Institutional Support ServicesCapital Project Process

2. What is the Office of Capital Projects (OCP)? • Convergence of staff from HSC and Main Campus Facility Planning Groups and PPD Construction Management • Formed in March 2006 • Staff of architects, engineers, project managers, construction managers and support personnel

3. OCP Mission The Office of Capital Projects manages programming, design and construction, retrofitting, and restoration of campus buildings and their environments in support of… • excellence in teaching, research, patient care, and community service; • a sustainable environment; • a lasting campus heritage; • a diverse workplace that fully supports staff development.

4. What Value do we bring? • Professional Project Management services • Coordination of services with UNM entities and external vendors and contractors • Assurance of code compliance • Sustainability practices • Best value for quality work • Compliance with UNM Standards • Initial 20 hours of consultation is free

5. Customer Service Objectives • Provide a responsive, consistent, and cost-effective delivery of programming, design, and construction. • Serve as an advocate for modifications to a building or building system and furniture specifications. • Improve the livability of campus buildings and maintain the integrity of building systems. • Enhance customer involvement in the project development and implementation process.

6. When do you need OCP? • Modifications that affect the structural, mechanical, electrical, plumbing and/or security systems of a building, including walls and partitions • Change of space usage (e.g., office to a lab, classroom to a Office) • Modifications requiring coordination with facilities maintenance staff (PPD) • Modifications that affect exiting, exit elements and ADA compliance • Design, installation or removal of equipment connected to building systems (eg. hoods, exhaust fans, water filtration)

7. When do you need OCP? – Continued • Furniture – new or reconfiguration • Design and specifications - Yes • System furniture changes (eg. Reconfigure or moving partitions) - Yes • Designing new systems furniture applications – Yes • Evaluation of various furniture options for quality and best value – Yes • Ordering a pencil drawer or shelf for existing systems furniture – NO • Ordering a chair – NO (Unless you would like an ergonomic evaluation)

8. How to Request Project Services • Call OCP at 505-277-2237 • Contact anyone within ISS with whom you have a working relationship • Project request form can be found at; http://iss.unm.edu/ocp/common/docs/ProjectRequest.doc Fax to 505-277-2238 • Email to: projreq@unm.edu

9. Project Request Form

10. Project Process • Development of Scope, Schedule and Budget • Approval Process • Proceed with Project scope listed • Do not proceed – Cancel Project. • Do not proceed–Re-Evaluate: Budget, Scope, and Schedule • When project is approved schedule will vary based on : • Complexity • Design/Engineering requirements • Construction permitting • Construction duration

11. Scope Statement

12. Project Team Members Successful project management requires communication between these participants: • Client • OCP Project Manager • OCP Construction Manager (if Required) • College Representative / Executive Leadership • PPD Facility Manager • Building Mangers • Planning and Campus Development • Physical Plant Department - Engineering • Safety and Risk Management Services • Parking and Transportation • Police • IT • Purchasing