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Multi Purpose Code Field in SFMA

Multi Purpose Code Field in SFMA. SFMS User Group Meeting May 22, 2012. Multi Purpose Code Field Defined. It is not established on a profile Optional on transaction entry screens on SFMA Ten characters long No special characters allowed such as commas

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Multi Purpose Code Field in SFMA

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  1. Multi Purpose Code Field in SFMA SFMS User Group Meeting May 22, 2012

  2. Multi Purpose Code Field Defined • It is not established on a profile • Optional on transaction entry screens on SFMA • Ten characters long • No special characters allowed such as commas • Agency defined code that can be used for any purpose

  3. Multi Purpose Code Field Defined (Continued) • Referred to as MPCD, MPCODE, MP CODE, MULT depending on the screen • Can be inferred from the following profiles: Index (24), PCA (26), RTI(550), Grant (29) and Project (27) • Can be entered manually on transactions

  4. Multi Purpose Code Field Defined (Continued) • 28A Transaction Code profile field is labeled as ‘MULT’ with the following indicators: can be used (blank), cannot be use (‘N’) or input required (‘I’) • If this field is blank on 28A T-Code profile, the field may be used for informational purposes by agencies

  5. Multi Purpose Code Field on the Datamart • The following tables contain the Multi Purpose Code on the Datamart: • Active Accounting Event • All Accounting Event • Archive Accounting Event • PCA • Index

  6. Multi Purpose Code used on Generated Transactions • The Multi Purpose Code field is used on warrant redemption transactions to report the Bank Microfilm # • Redemption transactions are summarized and not at the warrant detail level • Multiple warrants are on one redemption transaction • The Bank Microfilm # on the redemption transaction is from the first warrant # on the summarized transaction

  7. Multi Purpose Code used on Generated Transactions (Example) S084 UC: 10 STATE OF OREGON 05/17/12 03:30 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051412 TYPE R NO 927 SEQ NO 00024 REC TYPE: A STATUS: A GL: DR1 1011 CR1 1111 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: 051412 EFF DATE: 051412 DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZW051412 000 MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 394 INDEX: PCA: 99743 AY: 13 COMP/AGY OBJ: AMOUNT: 30826.95 RVS: DISCOUNT: .00 FO: W PDT: CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: BANK CLEAR DATE-051412 NAME: CONT NO: CITY: ST: ZIP: RTI: D PMT-NO: DT: AP NO: 35250 FUND: 1750 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: 9795036878 AGY CD-1: 2: 3: 52000 CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT: .00 LAST PROC - DT: 05142012 TIME: 2013 ORIG SEQ NO: APPROVAL DT: 051412 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ

  8. Multi Purpose Code used on Generated Transactions (Example) S047 UC: 10 STATE OF OREGON 05/17/12 03:45 PM LINK TO: PAYMENT CONTROL TABLE STATUS MAINTENANCE PROD WARRANT INFORMATION: WARRANT NUMBER: 122699124 STATUS MAINTENANCE: CLEARANCE DATE: 05142012 (MMDDYYYY) CLEARANCE FISCAL: 1112 CURRENT STATUS: P STOP DATE: WARRANT ISSUE DATE: 05032012 WARRANT EXPIRATION DATE: 05032014 VENDOR/MC: 1930508929 001 VENDOR NAME: CITY OF RICHLAND FISCAL YR: 12 AMOUNT: 188.36 CROSS REFERENCE NUMBER: STATUS: REWRITE/DUPLICATE IND: BANK MICROFILM NUMBER: 000009795036878 BANK TAPE NUMBER: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

  9. Multi Purpose Code used on Generated Transactions (continued) • Some redemption transactions do not have the Bank Microfilm # in the MCPD field • If the redemption is for ACH transactions, the MCPD field is blank • If the warrant erred on redemption and the redemption is processed manually, the MCPD field is blank

  10. Multi Purpose Code used on Generated Transactions (Example) S084 UC: 10 STATE OF OREGON 05/17/12 03:37 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051412 TYPE R NO 927 SEQ NO 00001 REC TYPE: A STATUS: A GL: DR1 1011 CR1 1111 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: 051412 EFF DATE: 051112 DUE DATE: SERV DATE: CUR DOC/SFX/CLASS: ZW051412 000 MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 394 INDEX: PCA: 99743 AY: 13 COMP/AGY OBJ: AMOUNT: 1668.55 RVS: DISCOUNT: .00 FO: W PDT: CI: PROP #: 1099: INV-NO: DT: VEND/MC: DESC: BANK CLEAR DATE-051112 NAME: CONT NO: CITY: ST: ZIP: RTI: D PMT-NO: DT: AP NO: 35250 FUND: 1750 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: MPCD: AGY CD-1: 2: 3: 52000 CASH FUND: G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT: .00 LAST PROC - DT: 05142012 TIME: 2013 ORIG SEQ NO: APPROVAL DT: 051412 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ

  11. Multi Purpose Code used on Generated Transactions (Example) S047 UC: 10 STATE OF OREGON 05/17/12 03:50 PM LINK TO: PAYMENT CONTROL TABLE STATUS MAINTENANCE PROD WARRANT INFORMATION: WARRANT NUMBER: 122699233 STATUS MAINTENANCE: CLEARANCE DATE: 05112012 (MMDDYYYY) CLEARANCE FISCAL: 1112 CURRENT STATUS: P STOP DATE: WARRANT ISSUE DATE: 05032012 WARRANT EXPIRATION DATE: 05032014 VENDOR/MC: 1936011170 001 VENDOR NAME: CITY OF LOWELL FISCAL YR: 12 AMOUNT: 1668.55 CROSS REFERENCE NUMBER: STATUS: REWRITE/DUPLICATE IND: BANK MICROFILM NUMBER: BANK TAPE NUMBER: Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F5-NEXT F9-INT F10-SAVE F11-SAVE/CLEAR ENTER-INQ CLEAR-EXIT

  12. Multi Purpose Code Field on Entered Transactions • Agencies can enter up to 10 characters in the Multi Purpose Code field on transaction entry • Agencies can use the MPCD field on voucher transactions, this does not interfere with the Bank Microfilm # that will come in on with the redemption transaction

  13. Multi Purpose Code Field on Entered Transactions S084 UC: 10 STATE OF OREGON 05/17/12 01:19 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051112 TYPE 4 NO 321 SEQ NO 00001 REC TYPE: A STATUS: A GL: DR1 3501 CR1 1211 DR2 CR2 DR3 CR3 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: 051112 DUE DATE: 051112 SERV DATE: 043012 CUR DOC/SFX/CLASS: VI153515 001 MOD: REF DOC/SFX/CLASS: AGENCY: 101 TRANS CODE: 222 INDEX: 87370 PCA: 22090 AY: 13 COMP/AGY OBJ: 6800 6815 AMOUNT: 106.92 RVS: DISCOUNT: .00 FO: PDT: MA CI: PROP #: 1099: INV-NO: 116704 DT: VEND/MC: 3714410056 000 DESC: NAME: MARY POPPINS CONT NO: 12058 CITY: SOMEWAY ST: OR ZIP: 97850 RTI: PMT-NO: 122712319 DT: 051112 AP NO: 30001 FUND: 2000 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: 032001 14 MPCD: 00406534 AGY CD-1: 2: 3: 00401 CASH FUND: 30000 G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT: .00 LAST PROC - DT: 05112012 TIME: 1929 ORIG SEQ NO: APPROVAL DT: 051112 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ

  14. Multi Purpose Code Field on Entered Transactions S084 UC: 10 STATE OF OREGON 05/17/12 01:39 PM LINK TO: ACCOUNTING EVENT RECORD INQUIRY PROD BATCH: AGENCY 101 DATE 051112 TYPE W NO 985 SEQ NO 00034 REC TYPE: A STATUS: A GL: DR1 1211 CR1 0070 DR2 3500 CR2 3501 DR3 1111 CR3 1011 DR4 CR4 DOC AGY: 101 DOC DATE: EFF DATE: 051112 DUE DATE: SERV DATE: 043012 CUR DOC/SFX/CLASS: ZE20511R 001 MOD: REF DOC/SFX/CLASS: VI153515 001 AGENCY: 101 TRANS CODE: 380 INDEX: 87370 PCA: 22090 AY: 13 COMP/AGY OBJ: 6800 6815 AMOUNT: 106.92 RVS: DISCOUNT: .00 FO: PDT: MA CI: PROP #: 1099: INV-NO: DT: VEND/MC: 3714410056 000 DESC: NAME: MARY POPPINS CONT NO: 12058 CITY: SOMEWAY ST: OR ZIP: 97850 RTI: D PMT-NO: 122712319 DT: AP NO: 30001 FUND: 2000 AGY GL: GRANT NO/PH: SUB GRANTEE: PROJ NO/PH: 032001 14 MPCD: 00406534 AGY CD-1: 2: 3: 00401 CASH FUND: 30000 G38-TRANSFER: PMT TYPE: INT TM: 0.000 BANK: DISC-DT: TM: PEN-DT: TM: PEN AMT: .00 LAST PROC - DT: 05112012 TIME: 1929 ORIG SEQ NO: APPROVAL DT: 051112 Z06 RECORD SUCCESSFULLY RECALLED F1-HELP F2-85 F3-PRIOR INQ F4-PRIOR F5-NEXT F7-86 F9-INT ENTER-INQ

  15. Multi Purpose Code Field Conclusion • The Datamart will have the information that is on the transaction • The information in the MCPD field on a redemption transaction is the Bank Microfilm # • The information in the MCPD field on an agency entered transaction will be the agency entered information

  16. Multi Purpose Code Field in SFMA Any Questions?

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