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Summary for Barker Ch. 14

Summary for Barker Ch. 14. By: Gregg Aamot and Andrew Hebert. Plan your indexing Strategy. Manual indexes What is it? Barker lists the basic procedure for manual indexes. “Review the User Analysis” Read or scan the page for entries” “Record the Locations” Alphabetize and Edit the Index”

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Summary for Barker Ch. 14

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  1. Summary for Barker Ch. 14 By: Gregg Aamot and Andrew Hebert

  2. Plan your indexing Strategy • Manual indexes • What is it? • Barker lists the basic procedure for manual indexes. • “Review the User Analysis” • Read or scan the page for entries” • “Record the Locations” • Alphabetize and Edit the Index” • Class opinion? What are some of the ways each of you formulate an index manually?

  3. Continued. • Electronic Indexes • Described as a way that “…require(s) you to identify a term on a specific page that you want to index, and then highlight it, along with the category it pertains to.” • Barker’s 3 Advantages • “Automatic Alphabetizing” • “Automatic Formatting” • “Ease of Revision” • Can you think of any other advantages of electronic indexing?

  4. Electronic • Barker’s process for Electronic Indexing. • “Review the User Analysis” • “Mark the Index Entries” • “Build the indexes” • “Edit the Index” • To me this is a limited list that could include other steps to perfect an electronic index. Any steps you would add?

  5. What to Index? • “…the goal is to make the index support the activities and actions the user will undertake in applying the program to workplace needs.” • Several topic areas in the chapter include. • Commands and Functions • Concepts • User Terms and Questions • Proper Names • Tasks and Procedures

  6. Level of Detail • Below are the different ways that indexes can be layed out. • One Level • Sub1Sub2Sub3 • Two Levels • Sub1 SubSub1 • Three Levels • Sub1 SubSub1 SubSubSub1

  7. Phrasing and Format • Make some decisions and stick with them • Example: Getting Help, 3 Graphics (note capitalization) • Speak English • Use phrases if possible Example: Importing from other programs, 30 (note specificity of language) • Develop consistent patterns • Example: [Accounts], 98 [Format], 100 (note consistent use of brackets)

  8. Why an index? • An index should be thought of as a separate and distinct entity that stands apart from the table of contents • Table of Contents: Arranged chronologically • Indexes: Direct users straight to content

  9. OK – Now what? • The question remains: If an index is needed, should it be an online version or a standard print index? Which is better? • Each has advantages • Print versions come in standard two- or three-column formats at the end of texts • Online versions scroll downward, accessible through links on alphabetical entries

  10. References • Crucial tools are needed for creating indexes: • Language tools (like dictionaries and thesauri) • Facts books (like encyclopedias) • Directories of lists (for phone numbers, organizational names and maps).

  11. Thoughts? • Tell us about an index you created and how you created it? • Did Barker do a good job in explaining every way to create an index? • Overall thoughts on indexing? Is it helpful to the user?

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