Fiscal Year 2015 Overview of the Analytical Services Program (ASP)

1. Fiscal Year 2015 Overview of the Analytical Services Program (ASP) George E. Detsis Manager, Analytical Services Program Office of Sustainable Environmental Stewardship, Office of Environment, Health, Safety and Security U.S. Department of Energy, Washington, D.C. 2015 ASP Workshop Charleston, South Carolina September 14-17, 2015

2. Topics Accomplishments – Fiscal Year (FY) 2015 was a positive year U.S. Department of Energy Consolidated Audit Program (DOECAP) Mixed Analyte Performance Evaluation Program (MAPEP) Visual Sample Plan (VSP) Future Considerations

3. FY 2015 Accomplishments • Completed administrative transition of DOECAP to DOE Headquarters (HQ) – HQ is responsible for: • Developing the DOECAP contract and providing contractor performance evaluation (Pro2Serve) • Providing guidance and direction to Operations Team • Reviewing/approving all audit reports on behalf of the Department (completed the FY 2015 audit reports on August 31) • Transitioned Electronic Data System to Microsoft SharePoint platform • Briefed DOE field/contractor and HQ managers on audit results

4. FY 2015 Accomplishments DOECAP Audits • New DOECAP-audited laboratories: • TestAmerica, Inc. in West Sacramento, California • Columbia Basin Analytical Laboratories in Pasco, Washington, was added back to the list of audited laboratories • DOECAP FY 2015 audits: • 18 laboratory audits • 9 TSDF audits • 1 TSDF audit surveillance to verify closure of corrective actions for a Priority I finding

5. FY 2015 Accomplishments DOECAP TSDF Pilot • Successfully continued the TSDF Advance Checklist Completion Pilot (TSDF Pilot): • In one week, completed a combined TSDF Pilot Phase I audit in Oak Ridge and Kingston, Tennessee:

6. FY 2015 Accomplishments DOECAP TSDF Pilot • TSDF Pilot Phase I audit of Waste Control Specialists LLC in Andrews, Texas • TSDF Pilot Phase II audit of EnergySolutions in Clive, Utah

7. FY 2015 Accomplishments DOECAP Auditor Cadres Auditor cadres continued to grow – New auditors from throughout the DOE Complex 146 Auditors and 22 Lead Auditors, plus 15 Auditors-In-Training in the queue for FY 2016

8. FY 2015 Accomplishments Two MAPEP proficiency testing sessions: • Series 32 – March 2015 • Series 33 – September 2015 DOE HQ continued to push the envelope for national laboratory accreditation standards at The NELAC Institute’s Forum on Laboratory Accreditation

9. FY 2015 Accomplishments Developing Collaborative Relationships with Foreign Governments through Scientific Endeavors • ASP Manager represented DOE in Amman, Jordan, at the Radiation Measurements Cross-Calibration (RMCC) Project Workshop • ASP Manager briefed senior personnel from U.S. Embassy in Jordan on the RMCC Project and the results of the RMCC Project Workshop • The RMCC continues to build the capacity in the Middle East to produce reliable radiological data – MAPEP is a key component

10. FY 2015 Accomplishments • DOE funded new initiatives for field data collection using the VSP tool kits • Version 7.4 released in June 2015 • VSP joined social media – VSP pages on YouTube, Facebook, and LinkedIn • 19 VSP video training courses posted on YouTube

11. DOECAP Laboratory Audits

12. Distribution of FY 2015 Laboratory Findings

13. Most Common Laboratory Findings in FY 2015

14. Tentative Laboratory Audit Schedule for FY 2016

15. Tentative Laboratory Audit Schedule for FY 2016 (cont.)

16. Laboratories Being Considered for Audits in FY 2016

17. DOECAP TSDF Audits

18. Distribution of FY 2015 TSDF Findings

19. Most Common TSDF Findings in FY 2015

20. Tentative TSDF Audit Schedule for FY 2016

21. TSDFs Being Considered for Audits in FY 2016

22. TSDFs Being Considered for Audits in FY 2016

24. MAPEP in FY 2015 Revision 15 of the Handbook for the Department of Energy’s Mixed Analyte Performance Evaluation Program released in January 2015 MAPEP Series 32 and 33 104 U.S. and 40 foreign laboratories participated Technical assistance and remedial samples

26. VSP in FY 2015 Version 7.4 released in June 2015 DOE funded new initiatives for field data collection using the VSP tool kits U.S. Nuclear Regulatory Commission supported expanded VSP features forthe Multi-Agency Radiation Survey and Site Investigation Manual

27. VSP in FY 2015 – Social Media • V

28. Future Considerations • DOECAP Audits: • New laboratories/TSDFs are being considered • If new facilities are added to the audit list, these steps will be crucial to our continued success: • Auditor support from the field • Prioritization of the TSDFs and laboratories by performance to identify the top performers • For the off-year audit, reward the top performers with either a desk audit or minimized audit scope (fewer auditors needed)

29. Closing Thoughts • DOECAP Audits: • Ensure consistent, defensible evidence is provided to support findings and observations • Strive for consistency in how the audit reports are written • Improve completion of the audit checklists – Be thorough; it’s the record of your review for the next auditor • Think DOE Complex-wide when you represent the Department – Think more broadly than your home site • Review the corrective action plans carefully – Audits are a cooperative process (not a “gotcha”), but we must ensure facilities address the extent of condition and identify the root cause

30. Questions?