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A Corporate Overview of the Analytical Services Program

A Corporate Overview of the Analytical Services Program. George E. Detsis Manager, Analytical Services Program Office of Corporate Safety Programs, HS-31 ASP Workshop 2010 Seattle, Washington September 20-24, 2010. Analytical Services Program Mission. Reduce data quality uncertainty

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A Corporate Overview of the Analytical Services Program

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  1. A Corporate Overview of the Analytical Services Program George E. Detsis Manager, Analytical Services Program Office of Corporate Safety Programs, HS-31 ASP Workshop 2010 Seattle, Washington September 20-24, 2010

  2. Analytical Services Program Mission Reduce data quality uncertainty Ensure waste accountability/disposition Identify potential DOE liabilities/risk for elimination/reduction

  3. Elements of Analytical Services Program Systematic Planning and Data Assessment Tools and Training Mixed Analyte Performance Evaluation Program Department of Energy Consolidated Audit Program

  4. SPADAT Visual Sample Planning Improves quality of environmental field and facility sampling strategies Minimizing number of samples needed to meet regulatory requirements

  5. SPADAT VSP FY10 Projects • A Few VSP Software Toolkit Applications: • Real-time Effluent Monitoring Methods • VSP Version 6.0 • Hot Spot Delineation and Remediation Cost Tool • D&D Within Building Improvements • DOE Users Highest Priority Wish list • Default sample placement to quasi-random • Add log-transform option to data entry • Allow systematic sampling fo X%Y% based on sample designs

  6. D&D Within Building Improvement VSP programming will automatically locate un-sampled areas and add samples to ensure hotspot detections

  7. D&D Within Building Improvements Use of VSP to plan sampling designs and data analysis for Beryllium surveys and decommissioning or decontamination of buildings New tools for building setup from images/pdf files, furniture libraries, delineation of rooms, and multi-floor visualization.

  8. Outdoor Radiological Survey Design and Analysis • Use VSP to design transects that have high prob. of detecting hot areas • Flag potential hot areas • Create interpolated map identifying hot areas (kriging) • Delineate hot areas and explore characteristics

  9. Software Development Toolkits Program Accomplishments • Field training (6) – cost shared (2) • Grand Junction Office - November 3-4, 2009 • ANL – January 19-22, 2010 • LLNL – June 8-11, 2010 • ASP Workshop – September 24, 2010 • Hanford CHPRC Rad Techs – August 30-31, 2010 • Hanford CHPRC Soil and GW Experts – July 7-8, 2010 • Extensive VSP work with the Office of Legacy Management (Grand Junction Project Office) for ground water monitoring/trending software in support of long-term surveillance • Quick consultations with DOE field on VSP applications

  10. Software Development Toolkits Program Challenges • Institutionalize VSP across DOE Complex • Software development for facility (building structures) contamination sampling, as well as environmental sampling • Minimize sampling and analysis cost by reducing number of • samples/wells • Ensuring most representative samples are obtained without • losing hotspot detection ability (multi-increment sampling) • Improve ability to visualize and communicate DQO-based • decision support

  11. DOECAP Background • Program Implementation: • Audit findings based upon non-conformances with DOE contractual requirements, SOPs, and/or non-compliance with Federal/State requirements • TSDF’s pre-audit scoping with EPA/State regulators, & program lines • Weekly conference calls/Annual Workshop/FY Report • Tracking throughout year of all corrective actions (about 400 findings/observations)

  12. Audit Findings • Priority I Finding (examples): • Key programmatic/systematic failures • Imminent threat to worker or public safety/health • Documented unlawful or unethical practices • Significant data quality failures • Failure to implement corrective actions/ repeat deficiencies

  13. Audit Findings • Priority II Finding: • Nonconformance with internal requirements/ procedures • Undocumented procedures/processes • Nonconformance with DOE requirements • Observation: • Isolated instances/minor deficiencies • Opportunities for improvement

  14. Results of FormalizedDOE Auditing Program • FY10 DOECAP Auditing Activities: • 30 Analytical Environmental Laboratories • 1 Industrial Hygiene Laboratory • 2 Laboratory Closures • 1 Surveillance • 7 Radiological TSDFs • 4 Non-radiological TSDFs

  15. Distribution of FY2010 Laboratory Findings

  16. Distribution of FY2010 TSDF Findings

  17. FY10 Program Accomplishments Increased number of Non-Radiological TSDF audits Implemented pre-audit scoping visits prior to first time facility audits (i.e., Clean Harbors Deer Park) Continued review and evaluation of facility performance, leading to issuance of Interim Findings (i.e., MAPEP PT performance) Maintained the number of qualified Laboratory and TSDF Lead Auditors

  18. FY10 Program Accomplishments Increased the number of qualified auditors (Laboratory 51 to 55; TSDF 55-59) Initiated improvements to the Corrective Action Plan process through a focus toward on root cause Final audit reports (hard copy) were distributed to DOE field managers who oversee environmental data quality and waste disposition Completed review and comparison of TSDF site contract information vs. audit criteria requirements

  19. ASP Manager’s Report Card • Laboratory/TSDF performance levels improved: • diminished waste inventories • instrument calibration & documentation • housekeeping efforts • Areas Needing Improvement: • uniform QA implementation across Lab/TSDF departments • proper/consistent radiological screening and surveys • control/conformance of operator aids linked to SOP direction • proper and consistent use of Personnel Protective Equipment • Labs/TSDFs need to improve implementation of CAPs • Labs/TSDFs need to inform DOECAP of all CAP revisions • Auditors need to perform a more thorough review of CAPs

  20. MAPEP Background • Program Purpose: • To test and evaluate environmental analytical laboratory performance • To provide defensible data that instills confidence in DOE decision-making

  21. MAPEP Background • Program Focus: • ISO 17025 & ISO 17043 Accredited PT Provider with traceability to NIST • Radiological, stable inorganic, and organic constituents • Soil, water, air filter, and vegetation media • Interaction with DOECAP and QSAS • MAPEP required for all laboratories performing analysis for DOE • Technical assistance

  22. MAPEP Laboratories • MAPEP Laboratory Participants: • 110 Domestic Laboratories • 27 International Laboratories • Nuclear Test Ban Treaty Laboratories • New Zealand (1) • Brazil (1) • Ecuador (1) • Spain (1) • Cooperative Monitoring • Canada (2) • United Kingdom (6)

  23. MAPEP Laboratories • MAPEP Laboratory Participants: • Middle Eastern Nations • Jordan (3) • Oman (1) • Kuwait (2) • Qatar (2) • Turkey(1) • Morocco (1) • Israel (1) • Lebanon (1) • Tunisia (1) • Jordan (3) • International Atomic Energy Agency (1)

  24. The Fifth Annual Workshop for Radiation Measurements Cross Calibration Doha, Qatar

  25. MAPEP Accomplishments • Radiological and Environmental Sciences Laboratory (RESL) • Idaho National Laboratory, Idaho Falls, Idaho • ISO 17025 & ISO 17043 Accredited Proficiency Test Provider (American Association for Laboratory Accreditation (A2LA) re-accreditation granted) • Construction of new RESL facility in Idaho Falls scheduled for completion in June 2011 • Proficiency testing results indicate that less than 1% failure rate of all analyses performed (approximately 14K annual analyses for about 1400 annual MAPEP samples) • MAPEP open to all laboratories supporting DOE’s missions and programs

  26. MAPEP Initiatives • Test session 22 distribution (February 2010) • test results posted on website: http://www.inl.gov/resl/mapep • 13 laboratories consecutive PT failures for a certain analyte in a given matrix • Test session 23 distribution (September 2010) • 60 day timeframe for laboratory reporting test results to RESL • New remedial PT sample policy – one remedial attempt, then must also pass subsequent routine PT session • False Positives Not Reported will receive Letters of Concern

  27. Proficiency Testing Analyses Over 700 Samples Distributed to Participating Laboratories in MAPEP Series 23 (2010)

  28. Proficiency Testing Analyses Consistent Growth in Samples Distributed and Total Analyses Performed by Participant Laboratories for MAPEP

  29. A DOECAP Laboratory Audit – in progress

  30. A DOECAP TSDF Audit – in progress

  31. Proficiency Test Preparation

  32. ASP Program Contact Information George E. Detsis, Analytical Services Program (ASP) Manager Phone: (301) 903-1488 E-mail:  George.Detsis@hq.doe.gov Jorge Ferrer - DOECAP Manager, DOE -- Oak Ridge Phone: (865) 576-6638 E-mail:  ferrerja@oro.doe.gov Guy Marlette, MAPEP Coordinator, DOE -- Idaho Phone: (208) 526-2532 E-mail: marletgm@id.doe.gov Brent Pulsipher, VSP Coordinator, PNNL Phone: (509) 375-3989 E-mail: Brent.Pulsipher@pnl.gov

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