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Reimbursement Protocol May 2013

Reimbursement Protocol May 2013. Steps. Approximate total days from due date until Sub-recipient receives reimbursement check: 30 days. Step 1. Sub-recip. submits request and docs to MAG Project update, reimbursement request, expense documentation, and additional documents as necessary

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Reimbursement Protocol May 2013

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  1. Reimbursement Protocol May 2013

  2. Steps Approximate total days from due date until Sub-recipient receives reimbursement check: 30 days

  3. Step 1 • Sub-recip. submits request and docs to MAG • Project update, reimbursement request, expense documentation, and additional documents as necessary • Electronic or hard copy • Due Last Fri of each month Check is issued and mailed on 20th day of following month

  4. Step 2 • MAG verifies and processes request and sends to County for approval • Takes 1-3 business days • Process may be delayed up to a month if reporting or expense info inaccurate or incomplete

  5. Step 3 • County approves request and submits request to HUD via their online grant system called IDIS • Takes 1-3 business days

  6. Step 4 • HUD approves request in IDIS and releases funds to Utah County electronically • Takes 1-3 business days

  7. Step 5 • County receives funds and sends them electronically to MAG • Takes 1-3 business days

  8. Step 6 • MAG issues checks 20th of each month which are mailed to sub-recipients • Reimbursement process takes approx. 30 days from time request submitted by recipient until time reimbursement check is received

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