CALPADS and CAASPP Integration

1. September 17, 2014 Jessica Barr, AdministratorCALPADS/CBEDS/CDS Operations Office Educational Data Management DivisionCalifornia Department of Education CALPADS and CAASPP Integration

2. Agenda • CALPADS Overview • Student Test Registration • 2014–15 Timeline • CALPADS Data Elements • TOMS Test Registration Interface • CALPADS Resources • Contact Information

3. CALPADS Overview • Student level data collection system • Fall 1, Fall 2, End-of-Year 1-4 • Authoritative source for student demographics, enrollment, and program data • Assessments • State and federal reporting requirements

4. CALPADS Overview 2014–15 Collection Windows

5. Student Test Registration • CALPADS is the sole source for student demographic, enrollment, and program data for the student test registration system known as the Test Operations Management System (TOMS). • All updates must be made in CALPADS. Local educational agencies (LEAs) cannot update student demographic, enrollment, or program data in TOMS. • Student accommodations and designated supports are not collected in CALPADS. • Student accommodations and supports cannot be uploaded by the LEA until CALPADS data are available in TOMS. (e.g., new enrollments must be uploaded to TOMS prior to accommodations for the newly enrolled student.)

6. Student Test Registration • Smarter Balanced • Interim • Summative • Pre-Identification (non-Smarter Balanced assessments) • Charter schools • Direct funded: Test independently (per EC Section 60603) • Locally funded: Test with Authorizer (per CAASPP Regulations)

7. Student Test Registration Student-level CALPADS submission Local Educational Agency CALPADS Student-level accommodations* Student-level test registration Test Operation Management System (TOMS) * Reference Smarter Balanced Usability, Accessibility, and Accommodations Guidelines(http://www.cde.ca.gov/292859)

8. CALPADS to TOMS Data Loading Process CDE’s Nightly Extract of student-level data from CALPADS Operational Data Store (ODS) and uploads to TOMS. START 1 Continues through testing window • Updating CALPADS ODS with Demographic, Enrollment & Program data 2 4 LEAs review TOMS, verify data uploaded, and submit designated supports and accommodations to TOMS directly TOMS automated process determines any updates, deletes, and/or additions 3

9. 2014–15 Timeline

10. CALPADS to TOMS • What is CALPADS sending to TOMS? • CALPADS sends all open enrollments with enrollment status = 10 or 30, for grades K–12. • Concurrent enrollments (CCEs) – the record with the most recent enrollment will be sent to TOMS. • Short Term enrollments: need to exit students • The following slides will show a mapping from the TOMS Test Registration expected fields to the CALPADS field element that is used to populate and/or derive the information. • NOTE: Independently Testing Charters are NOT the same as Independently Reporting Charters in CALPADS. Some charters may be testing differently than how they report to CALPADS.

11. CALPADS Data Fields * These fields are a priority to begin testing, but all fields are required.

12. CALPADS Data Fields

13. CALPADS Data Fields

14. CALPADS Data Fields

15. CALPADS Data Fields

16. TOMS Test Registration Interface

17. TOMS Test Registration Interface Currently under development

18. Critical Data Points • Section 504 (CALPADS Education Program Code – 101) • Special Education (CALPADS Education Program Code – 144) • Home/hospital and independent study • Non public schools

19. CALPADS Resources • Release Updates and Known Issues • Error List • Flash Updates • Data Guide • Self-Paced Training Modules • Glossary (User Manual) • FAQs

20. Contact Information California Department of Education CALPADS Operations Office 916-324-6738 calpads@cde.ca.gov http://www.cde.ca.gov/calpads Service Desk (Operated by California School Information Services) 916-325-9210 calpads-support@cde.ca.gov http://csis.fcmat.org/