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InTouch

InTouch. Looking at. Background Consultation process The scheme Resources. Background. Home Contact System has been around for a number of years Communications have changed Different ways of running events Looking for flexibility to take into account all of this. Consultation Process.

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InTouch

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  1. InTouch

  2. Looking at • Background • Consultation process • The scheme • Resources

  3. Background • Home Contact System has been around for a number of years • Communications have changed • Different ways of running events • Looking for flexibility to take into account all of this

  4. Consultation Process • Jan 08 – Ask for feedback in sectional eNews • Jun 08 – Focus group meets • Jul 08 – Consultation document available • Nov 08 – End of consultation • Feb 09 – Start of trial period • Sep 09 – End of trial period • Oct 09 – Committee approval • Nov 09 – InTouch launched

  5. System basics • Name changed to InTouch • A system rather than a set of inflexible procedures • No specific requirement to have a ‘Home Contact’ • Applies to all events / activities • Applies to all ages

  6. Adult Led Events Young People Led Events The Scheme

  7. How will you hold the details of all those taking part in an event, and the contact details of their parents, so that they can be accessed as required? • What system will you use if you need to contact a parent individually? • What system will you use if you need to contact all parents at the same time? • What guidelines have you given to parents about how / when they will be communicated with throughout the event?

  8. What contact details of the leader or leadership team will you give to the parents? • What advice or guidelines will be given to parents as to the how to contact the event and when / why communication is expected or appropriate?

  9. What contact details of the responsible leader(s) will you give to the participants? • What advice or guidelines will be given to participants as to the how to contact the responsible leader(s) and when / why communication is expected or appropriate?

  10. What system and level (if any) of communication will there be between participants and parents? • Will mobile phones (or similar) be allowed at the event?

  11. Do records of all those present need to be held by anyone away from the event, and if so by whom? • How will you contact your Commissioner or their designate in the case of an emergency (as per POR 9.5) at any point during the event?

  12. Further guidance • Use of third parties as a contact point • Holding records of participants • Weekly meetings • Mobile phones • Large events • Emergency procedures

  13. Resources • Webpage – www.scouts.org.uk/intouch • Factsheet – FS120075 • Emergency Procedure Prompt Card • Replacement POR – Ch7, 9.3 & 9.5 • This presentation • Q&As

  14. Implementation process • Initial launch to Commissioners / GSLs • Online • Scouting+ • Scouting magazine • eNews • Fully implemented by 1st September 2010

  15. Reminder: InTouch is a requirement for all Scoutingactivities / events

  16. Questions

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