1 / 21

Strategic Alignment and Project Prioritization

Learn how strategic alignment and project prioritization can significantly impact project success. Discover the benefits of prioritizing projects strategically and how to implement the right strategies for effective project management.

jjalbert
Download Presentation

Strategic Alignment and Project Prioritization

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Strategic Alignment and Project Prioritization 10 June 2019 Stuart Easton CEO, TransparentChoice +44 7403 714714 stuart@transparentchoice.com

  2. Big Bold Statement….! Getting project prioritization right is THE single biggest win for the PMO…. …and it happens to be a quick win!

  3. Alignment really matters! 57 Strategically aligned projects are: • 57% more likely to achieve business goals • 50% more likely to finish on time • 45% more likely to finish on budget % Source: PMI –Pulse of the Profession – In-depth Report: The Strategic Impact of Projects

  4. One fifth of projects are “waste” Source: PMI- Thought leadership –Implement Project Portfolio C-suite.

  5. Half of projects are not resourced properly Source: PMI- Thought leadership –Implement Project Portfolio C-suite.

  6. Eliminate waste Good strategic fit POTENTIAL WASTEif it fails Project going well Project going badly WASTE Weak strategic fit

  7. Eliminate waste • Invest Good strategic fit Project going well Project going badly Weak strategic fit

  8. So let’s look at a real case…

  9. Department of Fire and Emergency Services • Project portfolio size ~$150m • Process for selecting projects • Collect ideas • Quantitative evaluation of projects (weighted scoring in spreadsheets) • Exec meeting to select • Good data on project size, risk, change impact DFES performs a critical role coordinating emergency services for a range of natural disasters and emergency incidents threatening life and property.

  10. They had all the data but… • ~20% of resources consumed in pet projects • 30% too many projects • Result • Inefficiency / time-slicing • Failing projects • Missed goals • Stressed team

  11. Your turn…. • Identify the root cause of the problem • Make recommendations on how to fix it. • You have 10 minutes

  12. So what actually happened? …well, they did their homework!

  13. AHP shown to be “The One” for project prioritization 100+ methodologies reviewed Only 2 are “suitable” – AHP is easier to use TransparentChoice uses AHP SO – best practice = AHP, end of debate

  14. What is AHP Define criteria (including ones that define strategic alignment) • Evaluate goals and criteria • Capture and evaluate project requests • Decide to achieve a balance project portfolio Evaluate Projects Balanced Project Portfolio Weight Criteria (this is the clever bit)

  15. Pairwise comparison • Helps eliminate bias • Helps build consensus • And is the FOUNDATION for everything else • It’s the “trust in the model” that means people behave differently

  16. Ministry of Fire and Emergency ServicesWestern Australia • ACTIONS • Put in place AHP based prioritization • Workshop to align executives • Project selection meeting focussed on value for money • RESULTS • Killed the pet-projects freeing resources • Aligned projects to available resource • Happy stakeholders, happy implementation team • More successful (and impactful) projects “There is no way I could have done it without you and the software.” “It went really well… Everyone was really pleased with the outputs and especially the criteria weighting…There is no way I could have done it without you and the software.”

  17. Run the numbers… • 20% of $150m • And it took around 3 weeks from 1st discussion to “done” • More importantly… they now had FOCUS • More successful projects • Happier people

  18. Dos and don’ts of project prioritization • DO • Talk to execs about strategic alignment • Make visible your “challenges” (project failure due to overload, etc.) • Draw the direct line between prioritization and achieving business goals • Use AHP • Clear, agreed business goals / criteria • Use them as criteria • Structure your eval process • TransparentChoice, Expert Choice or Decision Lens • Communicate!

  19. Dos and don’ts of project prioritization • DON’T • Hold a beauty pageant • “Just make it up” • Process • Criteria • Do it “quick and dirty” – PP is big impact!

  20. Big Bold Statement….! Getting project prioritization right is THE single biggest win for the PMO…. …and it happens to be a quick win! https://www.itv.com/news/update/2013-10-24/birdman-warns-against-feeding-liverpools-pigeons/

  21. Thank you! Stuart Eastonstuart@transparentchoice.comwww.transparentchoice.comblog.transparentchoice.com

More Related