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DHX Document Exchange Protocol for Efficient Document Management in Estonian Public Sector

DHX Protocol offers a standardized and simple method for document exchange, benefiting all Estonian public sector organizations and companies with significant document exchange needs. The protocol aims to streamline operations, reduce costs, and ensure reliability. The roadmap includes protocol development, migration planning, and implementation over 2016-2018. Two business cases outline direct and representative modes of DHX usage, catering to different organizational requirements. The transition period involves technical setup, contract signing, and interface development. Further work includes profitability analysis and detailed migration planning. For more information, visit the DHX GitHub repository and reference implementation.

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DHX Document Exchange Protocol for Efficient Document Management in Estonian Public Sector

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  1. Document Exchange Protocol DHX Evelin Kuusik, Tõnu Põld

  2. DHX Purpose: • standardised and simple method to exchange documents Target group: • All Estonian public sector organizations • Companies who exchange large amounts of documents with public sector

  3. DEC vs DHX • Document Exchange Centre (DEC) • Operated since 2006 • Has over 600 agencies • Centralised, „post-office“ type solution • New solution DHX • Faster and simpler • No single point of failure • Lower operation costs

  4. Roadmap • Draft version of the protocol (https://github.com/e-gov/DHX ) • April-August 2016 • Reference implementation of DHX protocol • Verification and analysis of DHX protocol • September-December • Developing universal adapter component (UC) • Planning migration • 2017-2018 • Migration to DHX

  5. Work done • Reference implementation is tested and ready: • https://dhxdemo.eesti.ee/ • An analysis was carrid out, during which interviews were made with: • Estonian biggest DMS developers • Users of DMS (representatives of public sector) • Main problem: • DHX uses X-road, an update to v.6comes with a licence fee that is too high for many smaller organizations • The representative’s concept was created to solve the problem

  6. As-Is

  7. To-Be (direct mode)

  8. To-Be (represented mode)

  9. Transition period

  10. Business case 1 • Organization using DHX by direct mode: • Organization with its own DMS and IT-support • Bulky document exchange • Does not require third party (representative) • Wants to be independent from service providers • To do: • Join X-road • Install and host security server • Implement DHX protocol • Create DHX services • Updated DMS

  11. Business case 2 • Organization using DHX through the representative • Organization requiring technical competence of service provider • Suitable for small organizations • Organization does not want to join x-road (due to financial considerations) • To Do: • Find representative (ISA maintains the list of accepted representatives) • Sign a contract with representative • Create an interface between DMS and representative’s IS depending on whether the DMS is hosted by the representative or the representative acts solely as DHX service provider • Pay for the service according to the contract)

  12. Further work • Profitability calculation • Migration plan • Some technical details

  13. Thank You! Any questions?

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