LOS MEDANOS COLLEGE

1. Extended Opportunity Programs & Services (EOPS) Spring 2014 Information Session A large group meeting held each semester required for new and continuing EOPS students, outlining the services, expectations, and benefits of participating in EOPS Revised 1/09/13 LOS MEDANOS COLLEGE

2. Forms

3. Forms you’ll need • EOPS SP14 Network Services & Dates • My Academic Network Strategy • EOPS Policies & Procedures • EOPS Mutual Responsibility Contract (MRC)

4. Objectives

5. What we’ll do today • Create academic network strategies • Establish academic networks • Define program & student expectations • Increase network resources

6. Academic Network Strategy

7. “We are caught in an inescapable network of mutuality, tied in a single garment of destiny. Whatever affects one directly, affects all indirectly.” ~Rev. Dr. Martin Luther King, Jr., Nobel Prize Laureate, Human Rights Activist

8. Invalid success formula Classroom Instructor = Student Success Student Goal +

9. Valid success formula Academic Network Participation = Student Success Student Goal +

10. Some academic network categories • 12. Career Mentor • 13.LMC Instructor • 14.LMS SG • 15. Financial Aid • 16. Admissions& Records • 17. LMC Administrator • 18. Cafeteria • 19. LMC Library • 20.LMC Employment Ctr • 21. LMC Scholarship Ofc • 22. LMC Transfer Ctr • Immediate family • Extended family • Long-time friends • Employers • Religious Organization • Public Organizations • LMC staff • LMC CORE • LMC Bookstore • LMC Automotive Tech • LMC Child Study Center

11. My Academic Network Strategy Worksheet NAME: ____________________________________ ID#:__________________ EMAIL: _________________________@insite.4cd.edu DATE: _________________ _______________ challenges facing __________________ peer ________________________ religious/civic organization _______________ core values _______________ kick-it buddy _______________ career goal _____________________________________ target date _______________ LMC faculty ___________________ student activity ________ key relationships ____________________ current date _______________ state/local institutions ________________________ LMC student service program _______________ AA/AS/Transfer/Certificate _____________________________________ target date _______________________ work/business _______________ family ___________ inward qualities _______________ LMC faculty ______________ LMC staff _______________ Study-buddy

12. My Academic Network Strategy Leslie Thompson 1234567 8/14/130 lthompson567 NAME: ____________________________________ ID#:__________________ EMAIL: _________________________@insite.4cd.edu DATE: _________________ _______________ challenges facing __________________ peer ________________________ religious/civic organization _______________ core values student spouse caretaker Larry K- math 30 sound engr tech _______________ kick-it buddy _______________ career goal _____________________________________ target date _______________ LMC faculty Caldwell- English 5/30/15 student government ___________________ student activity 8/14/13 Marsha-CalWORKs ________ key relationships ____________________ current date _______________ state/local institutions ________________________ LMC student service program AA- recording arts _______________ AA/AS/Transfer/Certificate _____________________________________ target date Ernest- flexible schedule _______________________ work/business S- singing H- entertaining A- poetry writing P- outgoing E- Beyonce’ lunch Joseph- dad- car _______________ family 5/30/13 Maria- co-Raider’s fan ___________ inward qualities Rust- math/ACE _______________ LMC faculty EOPS- priority reg ______________ LMC student service program housing family pressure mental health hope trust courage self-honesty St Paul’s UMC- scholarship Larry K- math 30 _______________ Study-buddy A&R- transcript evaluation

13. What’s EOPS? EOPS is a state-funded student service program that promotes academic excellence among students from low-income, underrepresented backgrounds in higher education. EOPS promotes excellence by offering services that are above, beyond, and in addition to services available to all LMC students.

14. The EOPS Mission • ENROLLMENT • RETENTION • PERSISTENCE • SUCCCESS

15. The EOPS Vision EOPS students and staff are passionate change-agents who thrive as they create and nurture intentional, academic partnerships-partnerships that inspire people to choose trust over fear, equity over injustice, responsibility over victimhood, hope over apathy, self-honesty over competition, and link personal success to the success of the greater good.

16. EOPS counseling goals & values • Goal • To guide students as they navigate through the system of higher education through self-awareness, self-determination, and self-reliance. • Values • Partnership • Initiative/ownership • Authenticity • Comprehensiveness

17. Counseling purposes and timeline

18. Program linked to EOPS What ‘s CARE? A student support program offering additional student support services to eligible EOPS students. Who’s Eligible? A current EOPS student who is: a) single-head of household, b) parent/guardian of child 14 or younger in home, c) whose child or is personally receiving TANF/ CalWORKs (cash-aid) What Services Are Offered? Childcare, educational grant($), monthly meal tickets, automotive repair services, life-development workshops When Do I Apply? NOW– see Robin Harrison

19. EOPS Spring 2014 Network Service & Program Dates OPTIONAL SERVICES: Students may opt not to participate in the services listed below with no change in their program status.

20. Policies & Procedures

21. The following policies govern the processes by which EOPS will deliver particular services and requirements that students are to meet in order to receive them.

22. Appealing for readmission Policy Students dismissed from EOPS due to back-to-back semesters of non-compliance may submit a written request for readmission. (No second appeals accepted. No appeals for status downgrades permitted.) Procedure • Meet EOPS staff to review appeals process • Complete 6 units with term GPA of 2.0 or better semester before appealing • Submit written appeal with supporting documents • Submit EOPS application

23. Book vouchers • Policy • For use at LMC Bookstore • For one-time use only • Expires 14 days after disbursed • Good only for textbook purchases or loans • Lost vouchers only replaced with police report • Procedure • Present ID and schedule at LMC Bookstore • Return to bookstore for books out of stock when purchasing– bookstore re-opens voucher • Book purchased are student’s property

24. CalWORKs • Policy • County supplies book vouchers • County supplies parking permits • County provides course supplies • Procedure • Students who experience complications securing services from Contra Costa County must document attempts to secure services.

25. Counseling expectations • Policy • No children allowed • Students that no-show, cancel, and/or reschedule appointments will not be guaranteed make-up appointment • No drop-ins • After 10 minutes, no admittance • Procedure • Schedule all appointments in the EOPS office by phone or in person • Retain record of appointments– no reminder calls

26. Counseling expectations, cont’d • All three (3) required counseling contacts to be completed with an EOPS counselor or EOPS designated staff • Exception: Students permitted to meet with non-EOPS counselor to complete 2 of the 3 meetings as specified in the Program Timeline (i.e., cover topics by required dates) • Procedure • Meet during the dates and cover the topics stated on the Program Timeline • Provide EOPS Office proof of each meeting by EOPS Counseling Timeline meeting deadline

27. Eligibility limits • 70 degree-applicable units • 6- consecutive semesters (summers excluded) • Dishonor MRC 2 consecutive semesters • Voluntarily withdraw from EOPS

28. E-mail requirement • Policy • Students are to establish, maintain, consult their insite.4cd.edu e-mail account weekly • Serves as the contact point for EOPS official communication • EOPS no longer corresponds via US Mail

29. Enrolling at multiple campuses • Policy • Majority of units must be taken at LMC • If enrolled in an even number of courses, LMC must be designated as financial “home” • Procedure • Designate LMC as financial “home” • Receive services at LMC EOPS

30. Full-time waiver request Policy At sole discretion of the EOPS director, a limited number of students may be approved to enroll and complete less than a full-time course load. Procedure • Submit waiver request to director with supporting documents by required deadline

31. Academic Progress Report (APR) • Policy • Student must meet with instructors during office hours to obtain instructor feedback for, at least, fifty (50%) of enrolled classes. Must obtain feedback from ALL instructors. • Must show comments– letter/% grade optional. • Procedure • Download APR at EOPS website (forms tab) • Make appointment with instructor • Submit to EOPS Office by February 28, 2014, 1:00pm

32. Networking with instructors • Note office hours in syllabus • Introduce yourself when semester begins • Call/email appointment request for APR • Ask course-related questions at meeting • Express appreciation to instructor • Thank instructor for meeting

33. Nine (9) unit waiver Policy • Continuing students successfully completing (2.0 or better) 12 units may take 9.0-11.9 units in following semester • <12 unit semesters cannot be back-to-back • < 12 unit semester limit – 2 semesters life-time tenure in program Procedure/Example • SP’14– completes 12 units w/ 2.0 GPA, FA ’14 completed 10 units with 2.o or better term GPA • Submits no waiver for FA ‘14 • Meets counselor in FA ‘14 to revise Ed Plan Waiver approval required for all other students Note: financial aid status may be impacted as a result of non-full-time enrollment

34. Non-satisfactory academic progress Policy Students earning Ds or Fs at APR deadline must meet with EOPS counselor or staff no later than two weeks after the APR deadline to devise a strategic plan Procedure • Develop strategic plan • Makes follow-up meeting with counselor/staff, at least, 2 days before semester drop deadline

35. Time/Unit limit waiver Policy Full-service students with high unit CCCCO approved “high unit majors” may petition to extend eligibility for EOPS services up to 2 semesters beyond 70 degree-applicable unit/6 semester limit. Procedure • Meet counselor to determine program eligibility • Before start of each semester, submit waiver to EOPS director for approval

36. Transferring to another EOPS Policy EOPS supports student transfers to another EOPS program but cannot guarantee admission. Procedure • Request LMC EOPS to send EOPS Transfer Request to selected EOPS program • EOPS sends record of student’s program history, transcript, and current status to selected program

37. Parking Permits Policy • Limited-service and appeal students are ineligible for this service. • Issued only one (1) permit per EOPS student • Must request permit during today’s Informational Session

38. Mutual Responsibility Contract

39. Establishing Your MRCenter information appearing underlined on MRC form • Enroll 12 units every semester, i.e., fall/spring 12 units, summer 6 units • Multiple campus enrollment must have majority units at LMC • DSPS students with less than 12 units must submit DSPS waiver to eligible for services before signing contract • EOPS students with less than 12 units must submit EOPS waiver to eligible for services before signing contract

40. Establishing Your MRCenter information appearing underlined on MRC form 2. Complete 12 units each semester earning a term Grade Point Average (GPA) of, at least, 2.0 • EOPS or DSPS waiver required for less than 12 units • Waiver must be submitted before services can be received

41. Establishing Your MRCenter information appearing underlined on MRC form 3. Schedule and meet with EOPS counselor/staff 3 times each semester as outlined in Spring 2014 Network Service & Program Dates • All 3 meetings with EOPS counselor (see Policies)

42. Establishing Your MRCenter information appearing underlined on MRC form 4. Submit APR by 1:00pm, 02/28/14 • For on-line classes-- attach e-mail to APR from instructor with comments on your: a) participation, b) grade, c) attendance, and d) understanding of course material • Write “late start” for classes starting after 02/28/14 • Meet instructors during office hours

43. Establishing Your MRCenter information appearing underlined on MRC form 5. Use EOPS priority registration to register for your next semester classes • Use WebAdvisor/Insite Portal • Check WebAdvisor/Insite Portal for your personal registration appointment date and time

44. Establishing Your MRCenter information appearing underlined on MRC form 6. Notify Admissions & Records and EOPS after changing contact information • Address, phone numbers, name, etc. Let’s work together on making this phrase-- “I didn’t receive that e-mail”, not happen.

45. Establishing Your MRCenter information appearing underlined on MRC form 7. Establish, maintain, and regularly check personal insite@4cd.edu email for EOPS official correspondence • Activate Los Medanos e-mail through Insite portal– Insite.4cd.edu

46. Establishing Your MRCenter information appearing underlined on MRC form 8. Student must meet with instructors during office hours to obtain instructor feedback for, at least, fifty (50%) of enrolled classes. (Ex. If student has 4 classes, student must meet with 2 instructors during office hours. Student will need ALL 4 signatures)

47. Other Matters

48. File a FAFSA

49. Beta Ed Plans • SB1456 • Starting fall 2013

50. Peer Mentoring • Starting spring 2014 • Second “counseling” contact for Full service and Limited/Appeal EOPS students only