Smart Campus Project Update

1. Smart Campus Project Update July 2019

2. Introduction • The Smart Campus project was formally launched in February 2019 and sits within the portfolio of the World Changing Glasgow Transformation programme • The purpose of this presentation is to update the WCGT Board on the status of the project • This presentation will cover: • Key activities to date • Tasks currently in train • Future milestones and next steps • Further updates will be provided to the Board as the project progresses

3. The Smart Campus journey The University of Glasgow appointed Mott MacDonald’s Smart Infrastructure team as our ‘critical friend’ to help define and develop our Smart Campus initiative Strategic Technology Partner(STP(s) Specification Critical Friend Appointed Discovery, Strategy and Vision Outline Business Case Digital Masterplan and Roadmap Procurement March 2019 Autumn 2019 We are here

4. We have defined a Smart Campus Vision Our vision is to create a campus that is open, connected, adaptable and future-proof. Long-term objectives:  Create a world-changing, adaptable, connected, healthy, vibrant and sustainable campus  Provide a world-leading, technology-enhanced learning and teaching environment for the entire University community (local and remote) Cultivate a campus which supports and develops research activities and strategic partnerships

5. Our Vision has five Streams A campus with the infrastructure and technology to be open, connected, adaptable and future-proof. This is the critical stream of the vision as technology underpins the opportunities to be unlocked within the other four streams. An agile and adaptable campus that supports discovery, fosters innovation and builds collaboration. A campus that creates an enriching and rewarding student experience by leveraging innovative technology, blending the digital and physical campus. A sustainable campus that optimises the use of its resources. A campus that is energy efficient, lowers utility costs and optimises use of spaces by digitally monitoring usage and occupation in real-time, enabling a sustainable built environment. A campus that is healthy, welcoming and safe; that optimises the physical environment and working practices to enhance wellbeing and productivity.

6. UoG Gemini Principles We have embraced the Gemini Principles from the Centre of Digital Built Britain as the guiding values for our smart campus journey. Improving the performance of the campus will create opportunity, increase productivity and reduce expenditure Better insight based on better data will enable better decisions and lead to better outcomes Data creates more value as more people use, contribute to and maintain it, subject to and supported by effective information governance to maintain data quality and provenance The Smart Campus must be agnostic to specific technical solutions and be able to adapt as technology evolves The Smart Campus is an ecosystem of connected systems that are joined via secure and resilient sharing of data

7. Why is now the time for a Smart Campus ? Ensure the investment in our estate balances the competing priorities of the physical and the digital - a strategic masterplan to inform and influence all the University’s digital initiatives. Be amongst the first institutions globally to exploit digital technologies to provide a world-leading, technology-enhanced environment for the entire University community Create a more sustainable space to study and work Cultivate a campus which supports innovation, research activities and strategic partnerships. Provide the very best physical and digital university environment and experience in order to attract and retain the best students and staff The expectations and needs of our students, staff and wider community continue to evolve as does the potential capability on offer via technology

8. Key Activities to date Worked with Multiplex on the current plans for the new site development and discussed options for technology enhancement Visited smart technology sites in London, Amsterdam, Australia, Singapore and Cork​ Market engagement / soft market testing event Appointed Mott MacDonald Smart Infrastructure as a “critical friend” Consulted the University’s Information Services, Estates & Commercial Services, Senior Management Group, SRC, students and staff Consulted IT, engineering and infrastructure companies

9. We may face a number of Challenges Complexity/ Feasibility Our vision cannot be implemented due to practical challenges Market maturity Is there a viable market we can source our preferred option from? Knowledge Do we have the right level of digital capability to support a smart campus? Integration We cannot integrate new with existing systems to realise overall technology benefits. Cost/RoI We cannot identify a solution that maximises return on investment

10. Our Critical Success Factors Student satisfaction L&T spaces,support, organisation and overall satisfaction Sustainable campus Improved energy efficiency (cost savings), reduced CO2 emissions (20% reduction target by 2021) Estates optimisation Reduced future CapEx and OpEx through better utilisation of resources Research & innovation More innovation, entrepreneurship & collaboration, improved research facilities Partnerships & relations Attracting and working with external bodies to ‘push the boundaries’ Staff satisfaction Effective facilities, well supported, wellbeing and overall satisfaction

11. Developing Business Case Options Maximum effort Future View Connect existing Cost | Time | Effort Smart ready When developing the Smart Campus we are faced with many options and possible solutions Minimum effort Current View Indicative digital maturity

12. Initial Long List has been reduced to a Short List of 6 Options Evaluation Criteria The Smart Campus Board will evaluate the Options using weighted criteria Example This will lead us to a Recommended Option which will be the main focus of the Business Case Recommended Option

13. Timescales and next steps Summer 2019: • Recommended Option • Outline Business Case • Digital Masterplan and Roadmap • STP(s) specification Autumn 2019: • Business Case approval • Commence tender/procurement process 2020: • Appoint an STP(s) • Commence Smart Campus delivery