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ON BOARD TRAINING AND ASSESSMENT

ON BOARD TRAINING AND ASSESSMENT. TRAINING ON ASSESSMENT, EXAMINATION AND CERTIFICATION OF SEAFARERS. CURRICULUM VITAE Nama Lengkap : TRI CAHYADI Tempat & Tanggal Lahir : Boyolali , 4 Juli 1973 Jenis Kelamin : Laki – laki Pekerjaan : Dosen Pendidikan : ANT I / Strata 3

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ON BOARD TRAINING AND ASSESSMENT

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  1. ON BOARD TRAINING AND ASSESSMENT TRAINING ON ASSESSMENT, EXAMINATION AND CERTIFICATION OF SEAFARERS

  2. CURRICULUM VITAE Nama Lengkap : TRI CAHYADI Tempat & TanggalLahir : Boyolali, 4 Juli 1973 JenisKelamin : Laki–laki Pekerjaan : Dosen Pendidikan : ANT I / Strata 3 Unit Kerja : Politeknik Ilmu Pelayaran Semarang (2000 sd2016) Politeknik Pelayaran Surabaya (2016) Pusbang SDM Hubla, Dit Kepelabuhanan (2017) Email : tritricahyadi2@yahoo.com Telp. : 08122914777 Diklat yang pernah diikuti: International Safety Management Implementation / American Bureau of Shipping / Juni 1999 GMDSS Simulator Course / JapanInternationalCooperationAgency / Februari 2003 IUT Class 2003/2004 / United States Merchant Marine Academy, Kings Point, New York, USA Maritime Education Training by Simulator Course / JapanInternationalCooperationAgency / Februari 2006 DiklatPeneliti / LembagaIlmuPengetahuan Indonesia / Mei 2008 Lecturer Exchange Program /Glasgow University (GCNS), United Kingdom / Januari s/d Maret 2009 Port & Shipping Management / Bremen University, Germany / Agustus s/d September 2009 Pengalaman Berlayar selama 8tahun sebagai Perwira dan Nakhoda di perusahaan: Pelayaran Samudera Kallog Seaventure Marine Enterprise, Greece Al Jazeera Shipping Guisse Shipping, Greece Anggotatimimplementasi STCW 2010 di Indonesia (2011 sd 2013)

  3. ON BOARD TRAINING AND ASSESSMENT TRAINING ROLE OF SENIOR STAFF • Familiarize crew with ship and equipment • Implement safe procedures for routine operation • Provide EMERGENCY RESPONSE TRAINING • Encourage career development of crew

  4. FACTORS TO BE CONSIDERED • DIFFERENCE IN LANGUAGE, CULTURE AND LEARNING EXPERIENCE • “Seaspeak” • Understanding cultural differences • New techniques in learning basic principles • STARTING POINTS • Ship must have up-to-date versions of various conventions, codes, guidelines, etc. • Training to ensure efficient operation of ship and to take into account of needs of each crew. • Training to take into account the career development of each crew member

  5. METHODS FOR TRAINING • Informal training, e.g. unusual or rare shipboard opreation or repair. • Best method of ASSESSMENT is by demonstration of competence in the workplace • Formal training FORMAL TRAINING • Planning • Inform trainees in advance • Delivery • Review and evaluation • Keeping records • Storing training aids

  6. RESOURCES • TRAINERS • Technically competent • Interested in communication and training • Qualified in training (and assessment) • Use services of others when needed • EQUIPMENT • Trainees need to be familiar with the ship and can cope emergencies more easily

  7. TRAINING AIDS • Notices and Posters • Books and Journals • Video and Films • Computer-based learning packages • Computer-based assessment NEED FOR RECORD OF training and assessment • Administrations – as evidence as part of certification process (T R B) • Senior officers – to monitor training progress • Companies – to ensure training policy carried out

  8. GUIDANCE ON SHIPBOARD ASSESSMENT TRAINING ON ASSESSMENT, EXAMINATION AND CERTIFICATION OF SEAFARERS

  9. ASSESSMENT OF COMPETENCE • Assessment at entry • Before joining ship, a seafarer can be assessed by company : interview, verifying certificates, checking evidence of earlier experience • Taking some from of tests, e.g. computer – based assessment programmes 2. Informal assessment • Assessment of what the trainee already know, e.g. emergency drills • Self - study / exercises and self - assessment • Person – to - person conversations 3. Formal assessment • Proper planning • Proper organizing • Proper records • Match evidence to specific standards • Includes underpinning knowledge

  10. STCW Code Section B Methods of Assessment • Direct observation of work activities • Skills / proficiency / competent tests • Projects and assignments • Evidence from previous experience • Written or oral exams Assessment : Example 1 Marine Engineering at Support Level In addition to Table A – III/4, Range of equipment / procedures should be defined: • Machinery and equipment • Watchkeeping procedures • Refer to safe working practices • Refer to safety system, e.g. alarms, environmental protection

  11. Assessment : Example 2 Navigation at Operational Level In addition to table A – II/3, Range of equipment/procedures should be defined; • Define equipment and controls to be included • Define procedures to be included • Define range of knowledge required • Define range of knowledge of ship/environment • Supervise other crew • Knowledge and use of routeing Normal assessment of Competence would be : • Examination of knowledge and understanding through a FORMAL EXAM SYSTEM • LABORATORY or SIMULATOR SYSTEM Assessment • SHIPBOARD Assessment

  12. Onboard training : STCW Requirement Every candidate shall follow an approved programme of onboard training which : • Ensure ….Candidate receives systematic practical training and experience • …..closely supervised and monitored by qualified officers • …..documented in a training record book Problems encountered with onboard training and assessment • Lack of understanding of STCW requirements • Lack of time (both trainers and trainees) • Lack of suitable training space • Lack of training material and equipment • Lack of training of trainers and assessors • Lack basic knowledge of trainees

  13. Evaluation of Competence A Candidate should be able to : • Work competently in different ships and across a range of circumstances • Anticipate, prepare and deal with emergencies • Adapt to new changing situations Validations of Evaluation of Competence Assessment of competence must be VALIDATED by appropriate authorities : • National Administrations • Quality auditing bodies • Other professional bodies • Employers/trade unions

  14. INFORMATION TO BE INCLUDED Name of Employer • Contact Name • Business Name • Address and Phone/Fax Numbers • Business Type INFORMATION TO BE INCLUDED • Name of Trainee and Date of Birth • Date The Trainee is Employed • Competencies – As Specified in The TARB • Trainer/Assessor – The Name of The Person on Board who will train the Trainee on Job and Assess The Trainee’s Progress

  15. INFORMATION TO BE INCLUDED • Off the job training modules • External assessor / training advisor • Name of external assessor • Name of college / training institution • Phone / fax Explaining how to do a specific work activity Every work activity has a certain level of complexity such as : • They involves a number of steps • They required a certain amount of knowledge • Sound understanding & positive attitude • Commitment to getting the job done properly

  16. PLANNING TRAINING (1) • Find out what trainee already knows and what work activities he can already do • Discuss the training on the job with trainee • You need a list of modules for the trainee • You need a list of all work activities you expect your trainee to do PLANNING TRAINING (2) • Read through list of modules • List the module that you believe your trainee will need to acquire • List the work activities you will expect your trainee to be able to do • Ask

  17. PLANNING TRAINING (3) • Ask the trainee to indicate any activities that can already do or has experience in. • Indicate the dates by which you want the trainee to be doing these work activities autonomously • Indicate who will be responsible for providing training/coaching/mentoring PLANNING TRAINING (4) For any modules that you feel you do not have the skills and expertise to provide training on job, request your training provider to provide training off the job and discuss suitable times with your trainee

  18. DEVELOP IMPROVEMENT PLAN (1) REQUIRED WHEN: • Assessment not conducted to plan • Assessment not valid or fair • Candidate failed with area for improvement identified DEVELOP IMPROVEMENT PLAN (1) • Review and analyze assessment process • Prepare preliminary improvement plan • Communicate the plan • Revise and finalize • Write document and recommendations

  19. Evaluating Chain Reaction Level • The learner enjoyment of training Learning Level • What the trainee has learn Job Performance • The effects of training on the learner’s job performance Organization level • The effects on the organizational performance

  20. Participation Activities • Role play • Case studies • Simulation exercises such as drills • Discussion groups • Breakout groups • Brainstorming PLANNING TRAINING (4) Depth and width depends on: • Type of training • Timing of training • Level of training • specified training need

  21. Preparation • Trainees • Give early notice of training event • Brief in advance about dates, times, venue etc • Provide pre-course reading or activities • Venue • In formal seating arrangement • Arrive in plenty of time • Equipment

  22. Use of audio & visual aids • OHP & screen • Flip chart or white boards • Camcorder • Training video tapes/discs • Computer based training aids • Others Desirable Traits of a Trainer • Get commitment • Be clear & objective • Establish eye-contact • Summarize frequency • Use short word & sentences • Use gestures • Keep tract of time • Dealing with difficult trainee effectively

  23. Training Techniques • Where – Positives & Encouraging environment • When – Instance where maximum learning can take place • Who – The trainee & the trainer • What – Subject matter & desired outcome • How – Provide learning bridge How people learn • Sight – most important & most difficult to “switch-off” • Hearing – not so effective, though easily done • Touch – best method esp., workshop sessions • Taste – limited application • Smell – limited application

  24. Explaining how to do a specific work activity • If you are responsible for showing someone else at work how to carry out a certain activity, you will need to prepare yourself for this role: • State clearly what you expect the trainee to be able to do (the outcome) • Organize any materials or equipment that will be needed in order to achieve the outcome • Identify the safety aspects of carrying out this activity • Write out the steps involved • Now you are already to start demonstrating coaching and guiding the trainee.

  25. IMO The Shipboard Assessment Plan DEFENITIONS • PERFORMANCE OBJECTIVE: Aspect of mariner’s skill necessary for completion of shipboard task • PERFORMANCE MEASURE: Observable action • PERFORMANCE STANDARD: Established minimum level of performance

  26. IMO Guidance on Shipboard Assessment • If assessment is carried out on board, EACH SHIP becomes an APPROVED assessment centre OR • Be part of another APPROVED training centre’s QSS arrangement

  27. The Shipboard Assessment Plan • IDENTITY PERFORMANCE OBJECTIVE • IDENTITY PERFORMANCE OBJECTIVES FOR SHIPBOARD ASSESSMENT • DETERMINE PERFORMANCE MEASURE AND STANDARDS • PREPARE ASSESSMENT PACKAGE • CONDUCT ASSESSMENT • DEVELOP PERFORMANCE IMPROVEMENT PLAN

  28. 1. IDENTITY PERFORMANCE OBJECTIVES • Safety implications of conducting assessment - Safety, pollution, economic costs • Review available resources - Tables of competence, TRB, operation procedures, regulations, manuals • Ensure performance objective are tied to STCW

  29. 2. SELECT PERFORMANCE OBJECTIVES • Safety implications of conducting assessment • Current shipboard operating conditions - Environment, equipment, workload • Safety implications of conducting assessment • Current shipboard operating conditions

  30. 3. DETERMINE PERFORMANCE MEASURE • Determine methods of measuring steps of practical test • Identify standard corresponding to each step or component • Determine how overall performance objective is MET

  31. 4. PREPARE ASSESSMENT PACKAGE • Student workbook • Guide to assessment • Instructions for assessor and candidates • Checklists • Worksheets and work forms • Record of observed performance

  32. 5. CONDUCT ASSESSMENT • PREPARE FOR THE ASSESSEMENT • CONDUCT PRE-ASSESSMENT BRIEFING • OBSERVE AND RECORD CANDIDATE’S PERFORMANCE • EVALUATE PROCESS AND DETERMINE ASSESSMENT OUTCOME • CONDUCT ASSESSMENT DEBRIEF

  33. TRAINING RECORD BOOK AND ASSESSMENT

  34. TRAINING RECORD BOOK AND ASSESSMENT REGULATION II/1 MANDATORY MINIMUM REQUIREMENTS FOR CERTIFICATION OF OFFICERS IN CHARGE OF A NAVIGATIONAL WATCH ON SHIPS OF 500 GROSS TONNAGE OR MORE • EVERY OFFICER IN CHARGE OF NAVIGATIONAL WATCH SERVING ON SEAGOING SHIP OF 500 GROSS TONNAGES OR MORE SHALL HOLD AN APPROPRIATE CERTIFICATE. • EVERY CANDIDATE FOR CERTIFICATION SHALL: a. BE NOT LESS THAN 18 YEARS OF AGE

  35. HAVE APPROVED SEAGOING SERVICE OF NOT LESS THAN ONE YEAR AS PART OF AN APPROVED TRAINING PROGRAME WHICH INCLUDE ON BOARD TRAINING WHICH MEETS THE REQUIREMENTS OF SECTION A – II/1 OF THE STCW CODE AND IS DECOMENTED IN AN APPROVED TRAINING RECORD BOOK, OR OTHERWISE HAVE APPROVED SEAGOING SERVICE NOT LESS THAN THREE YEARS; • HAVE PERFORMED, DURING THE REQUIRED SEAGOING SERVICE, BRIDGE WATCH KEEPING DUTIES UNDER THE SUPERVISION OF MASTER OR QUALIFIED OFFICER FOR A PERIOD OF NOT LESS THAN SIX MONTHS. • MEET THE APPLICABLE REQUIREMENT OF THE REGULATIONS IN CHAPTER IV, AS APPROPRIATE, FOR PERFORMING DESIGNATED RADIO DUTIES IN ACCORDANCE WITH THE RADIO REGULATION; AND • HAVE COMPLETED APPROVED EDUCATION AND TRAINING AND MEET THE STANDARD OF COMPETENCE SPECIFIED IN SECTION A-II/1 OF THE STCW CODE.

  36. REGULATION III/1 MANDATORY MINIMUM REQUIREMENTS FOR CERTIFICATION OF OFFICERS IN CHARGE OF AN ENGINEERING WATCH IN MANNED ENGINE-ROOM OR DESIGNATED DUTY ENGINEER IN A PERIODICALLY MANNED ENGINE-ROOM. • EVERY OFFICER IN CHARGE OF AN ENGINEERING WATCH IN MANNED ENGINE-ROOM OR DESIGNATED DUTY ENGINEEROFFICER IN A PERIODICALLY UNMANNED ENGINE-ROOM ON SEA-GOING SHIP POWERED BY MAN PROPULSION MACHINERY OF 750 KW PROPULSION POWER OR MORE SHALL HOLD AN APPROPRIATE CERTIFICATE. • EVERY CANDIDATE FOR CERTIFICATION SHALL: • BE NOT LESS THAN 18 YEARS OF AGE • HAVE COMPLETED NOT LESS THAN SIX MONTHS SEAGOING SERVICE IN THE ENGINE DEPARTMENT IN ACCORDANCE WITH SECTION A-III1 OF THE STCW CODE; AND • HAVE COMPLETED APPROVED EDUCATION AND TRAINING OF AT LEAST 30 MONYHS WHICH INCLUDES ON-BOARD TRAINING DOCUMENTED IN APPROVED TRAINING RECORD BOOK AND MEET THE STANDARDS OF COMPETENCE SPECIFIED IN SECTION A-III/1 OF THE STCW CODE.

  37. TRAINING ON BOARD SHIP (PRAKTEK DI KAPAL) EACH TRAINEE SHOULD KNOW (SETIAP TARUNA HARUS MENGETAHUI) • WHAT TRAINING HE OR SHE EXPECTED TO UNDERTAKE (PELATIHAN APA SAJA YANG AKAN DILAKUKAN) • WHAT FACILITIES ARE AVAILABLE FOR INDIVIDUAL LEARNING (FASILITAS APA SAJA YANG ADA DI KAPAL DAN DAPAT DIPAKAI OLEH MASING-MASING TARUNA) • WHAT FORMAL TRAINING WILL BE UNDERTAKEN DURING THE VOYAGE AND HOW TO PREPARE FOR IT (PELATIHAN APA SAJA YANG AKAN DITERIMA SELAMA PELAYARAN) • WHAT ASSESSMENT ARE TO BE UNDERTAKEN AND THE QUANTITY AND TYPE OF EVIDENCE WHICH IS LIKELY TO BE NEEDED (PENILAIAN APA YANG AKAN DILAKUKAN DAN BERAPA BANYAK SERTA JENIS PEMBUKTIAN APA SAJA YANG AKAN DIPERLUKAN)

  38. EACH TRAINEE SHOULD HAVE (SETIAP TARUNA HARUS MEMILIKI) • A TRAINING AND ASSESSMENT PLAN FOR THE VOYAGE (RENCANA PELATIHAN DAN PENILAIAN SELAMA PELAYARAN) • A COPY OF THE RELEVANT RECORD BOOK OR RECORD SHEETS (BUKU CATATAN PELATIHAN) SCOPE (LINGKUP) THE AIM OF PRACTICAL TRAINING FOR TRAINEE (SASARAN PRAKTEK DI KAPAL) • GAIN EXPERIENCE IN RELEVANT ASPECTS OF SHIPBOARD ACTIVITIES AS THEY OCCUR ON BOARD THE SHIP ON WHICH THE TRAINEE IS SAILING (MEMPEROLEH PENGALAMAN KEGIATAN DI KAPAL)

  39. TEST AND COMPARE THE KNOWLEDGE ACQUIRED AT SCHOOL WITH THE DAILY PRACTICE ON BOARD (MENGUJI DAN MEMBANDINGKAN PENGETAHUAN YANG DIPEROLEH DI SEKOLAH DENGAN PELAKSANAAN SEHARI-HARI DI KAPAL) • CONSOLIDATE AND EXPAND THEORETICAL KNOWLEDGE (MENGEMBANGKAN PENGETAHUAN TEORI) • BUILD A PRACTICAL BASIS TO ACHIEVE THE STANDARDS OF COMPETENCE IN ACCORDANCE WITH TABLE OF STCW CODE (MENYIAPKAN DIRI UNTUK MENCAPAI STANDARD KOMPETENSI SESUAI STCW CODE) • PREPARE FOR A FUTURE POSITION ON BOARD (MENYIAPKAN DIRI UNTUK MENDUDUKI SESUATU JABATAN DI KAPAL)

  40. OBJECTIVE (TUJUAN) • THE TRAINEE WILL ACQUIRE BASIC SEAMAN SHIP SKILLS AND PRACTICAL AWARNESS OF THE NEED TO FOLLOW SAFE WORKING PRACTICE. THE WILL ALSO BE ABLE TO KEEP A NAVIGATIONAL/ENGINE WATCH SAFELY, IN ACCORDANCE WITH THE RELEVANT REGULATION AND RECOMMENDATIONS (AGAR TARUNA MEMPEROLEH DASAR-DASAR KETRAMPILAN SEBAGAI PELAUT DAN PERHATIAN TERHADAP PELAKSANAAN KERJA SECARA AMAN SESUAI DENGAN PERATURAN-PERATURAN YANG BERLAKU) • THE AIM OF THE TRAINING RECORD BOOKS IS THREE FOLD, NAMELY (SASARAN BUKU CATATAN PRAKTEK) • DIRECTING THE PRACTICAL TRAINING, SO THE TRAINEE IS GUIDE AS THE OBJECTIVES OF PRACTICAL TRAINING PERIOD (MEMBERIKAN ARAHAN, SEHINGGA TARUNA TERPADU DI DALAM MELAKSANAKAN PRAKTEK)

  41. GIVING GUIDANCE TO SHIPBOARD TRAINING OFFICERS REGARDING THE DEVELOPMENT OF THE PRACTICAL TRAINING TO ENABLE THEM TO JUDGE THE PROGRESS AND, IF NECESSARY, TO MAKE ADJUSTMENT. (MEMBERIKAN PANDUAN BAGI PERWIRA PELATIH DALAM MEMBERIKAN PELATIHAN) • DIRECTING THE ASSESSMENT SO THAT THE REQUIRED TRAINING OUTCOME CAN BE PROVED AND DOCUMENTED. (MEMBERIKAN PETUNJUK CARA-CARA MENILAI, SEHINGGA HASIL PRAKTEK DAPAT DISETUJUI DAN DIDOKUMENTASIKAN)) APPROVED PROGRAMME OF ON BOARD TRAINING (PROGRAM PRAKTEK KAPAL YANG DISETUJUI) • CANDIDATE FOR CERTIFICATION UNDER REGULATION OF STCW, OTHER THAN THOSE WHO HAVE APPROVED SEAGOING SERVICE OF NOT LESS THAN REQUIRED PERIOD, ARE REQUIRED PERIOD, ARE REQUIRED TO COMPLETE “APPROVED PROGRAM OF ON BOARD TRAINING” SETIAP CALON YANG AKAN MEMPEROLEH SERTIFIKAT SESUAI ATURAN STCW, HARUS MEMPEROLEH PROGRAM PRAKTEK PELATIHAN DI KAPAL, KECUALI YANG TELAH MEMILIKI MASA KERJA DI KAPAL SESUAI KETENTUAN.

  42. THIS PROGRAM IS FORM OF AN OVERALL PROGRAM OF EDUCATION AND TRAINING APPROVED BY THE PARTY (PROGRAM INI ADALAH MERUPAKAN BAGIAN TIDAK TERPISAHKAN DARI DIKLAT YANG DISETUJUI) • THE ON BOARD TRAINING IS REQUIRED TO ENSURE THAT CANDIDATES RECEIVES SYSTEMATIC PRACTICAL TRAINING AND EXPERIENCE. (PRAKTEK DI KAPAL HARUS MENJAMIN BAHWA TARUNA MENERIMA PELATIHAN PRAKTEK SECARA SISTEMATIS DAN PENGALAMAN PRAKTEK) • THIS PROGRAM IS SUPERVISED AND MONITORED BY QUALIFIED OFFICERS AND DOCUMENTED IN APPROVED TRAINING RECORD BOOK (PROGRAM PRAKTEK DI KAPAL HARUS DIAWASI DAN DIMONITOR OLEH PERWIRA YANG MAMPU DAN DIDOKUMENTASIKAN DALAM BUKU CATATAN) • THE REGULATION REQUIRES THAT OFFICERS SUPERVISING AND MONITORING AND ASSESSMENT THE ON BOARD TRAINING ARE QUALIFIED (PERATURAN MENSYARATKAN BAHWA PERWIRA PENGAWAS DAN PENILAI HARUS MEMPUNYAI KEMAMPUAN) • EACH GENERAL TRAINING ACTIVITY SPECIFIED IN THE TRAINING RECORD BOOK IS REQUIRED TO HAVE BEEN COMPLETED BY CANDIDATES AND SUPERVISED, MONITORED, ASSESSED AND DOCUMENTED (SETIAP KEGIATAN PELATIHAN YANG TERCANTUM DALAM BUKU CATATAN, HARUS DILAKSANAKAN SECARA LENGKAP OLEH SETIAP TARUNA DAN DIAWASI, DIMONITOR DAN DINILAI SERTA DIDOKUMENTASIKAN)

  43. GUIDANCE FOR ON BOARD INSTRUCTORS (PETUNJUK BAGI INSTRUKTUR DI KAPAL): BEFORE GIVING INSTRUCTION, THE INSTRUCTOR SHOULD (SEBELUM MEMBERIKAN INSTRUKSI, SEORANG INSTRUKTUR HARUS): • QUALIFIED UNDER RELEVANT REGULATIONS TO GIVE SUCH INTRUCTION (MEMPUNYAI KEMAMPUAN, SESUAI KETENTUAN UNTUK MEMBERIKAN INSTRUKSI) • DETERMINE THAT THE CANDIDATE IS QUALIFIED ON THE BASIS PRIOR EXPERIENCE AND TRAINING, TO RECEIVE SUCH INSTRUCTION (MENETAPKAN BAHWA TARUNA MEMPUNYAI DASAR KEMAMPUAN UNTUK MENERIMA INSTRUKSI PELATIHAN) • SHOULD REVIEW THE TRAINING RECORD BOOK TO IDENTIFY WHAT TRAINING THE CANDIDATE HAS ALREADY COMPLETED, AND WHAT TRAINING REMAINS TO BE CONDUCTED (MENINJAU BUKU CATATAN UNTUK MENGETAHUI PELATIHAN APA YANG TELAH DILAKUKAN SECARA LENGKAP DAN YANG BELUM DILAKSANAKAN)

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