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SELECTION BOARD TRAINING

SELECTION BOARD TRAINING. September 2011. Overview. PERS 8 Kick Off/Welcome PERS-3 Introduction PERS-8 Selection Board Processing-Pre-Board PERS-8 Board Sponsors-Board Execution and Continuation PERS-8 Selection Board Processing-Post-Board. PRE-BOARD PROCESS. Precept Off-Site

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SELECTION BOARD TRAINING

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  1. SELECTION BOARD TRAINING September 2011

  2. Overview • PERS 8 Kick Off/Welcome • PERS-3 Introduction • PERS-8 Selection Board Processing-Pre-Board • PERS-8 Board Sponsors-Board Execution and Continuation • PERS-8 Selection Board Processing-Post-Board 2

  3. PRE-BOARD PROCESS • Precept Off-Site • Precept parts • Building Convening Order • Membership • Routing Timelines 3

  4. Precept Off-Site • Precept Off-Site • Occurs in summer • Discuss areas for improvement/lessons learned • Recommend COA for way ahead for next season 4

  5. Precept Parts • References • (a) Community Briefs • (b) Competency Skills • (c) Glossary of Terms • Enclosures • (1) Selection Board Guidance • Appendix A-General Guidance • Appendix B-Equal Opportunity Guidance • Appendix C-Board Reports • Appendix D-Oaths 5

  6. Building Convening Order • Convening Order Template • References Core Precept • Provides: • Date and Location • Board Authorized Selections • Consideration of Officers Below Zone • Best and Fully Qualified Selection Standard • Fully Qualified • Best Qualified--(1) Skills Requirements • Additional Considerations • Individual Community Considerations 6

  7. Membership • Honor and privilege • Valuable insight • Solicitation well in advance • Enclosure to convening order • Critical to board execution • Has to be in on-time • Based on law and policy • Integrity 7

  8. Routing Timelines • SECNAV is approval authority • Pers 8—10 days • Pers 00J/CNPC—5 days • CNP/DCNO—15 days • OJAG—15 days • CNO—10 days • SECNAV—20 days 8

  9. BOARD EXECUTION • Pers 80 Board Sponsors • CDR Paul Eich, 80B, 874-4526 9

  10. Scope & Purpose • Scope: • Statutory boards only • Line and Staff procedural differences • Active duty and reserve • Purpose • “How does the board process work?” • Process clarity • Perspectives and expectations • Record management

  11. Overview • Promotion planning basics • Board process • Preparation & scrub • Execution & continuation • Record Management • Lessons Learned

  12. Officer Promotion Plan • Completed by Promotion Planners in Washington (N-13) with input from community managers • Based on DOPMA limits, vacancies, requirements • 5-year plan used to estimate end strength requirements and promotion opportunities • Only current year is fixed – out-years subject to change as needed to manage end strength • Basis for Zone NAVADMIN (December, 30 days prior) • % to Select by Pay Grade and COMPCAT • (URL, EDO, HR, DC, MSC, SC, CHC, etc)

  13. Promotion Zone & Opportunity • Goal (Law) - similar opportunity for 5 years • Opportunity - % “Chance” of selection (determines promotion zone size) • Promotion Zone size is a function of opportunity • If max number of selects is constant, then Greater opportunity = smaller zone & (vice versa) • Max number of selects • (Promotion opportunity) X (In Zone) • Includes officers selected from AZ, IZ, and BZ • Max Below Zone Legal Limit: 15% / Navy Policy 10% • Above Zone: No limit • Composition (Eligibility) is determined by lineal seniority

  14. 60 AZ • = 100 • Eligible • Officers • + • 40 IZ Promotion Opportunity • Eligible by Zone • Total Eligible • But..! • 40 IZ x 50% = 20 Selects

  15. Promotion • Opportunity • Flow • Point • CAPT (O-6) • 21-23 yrs • 50 +- 10% • CDR (O-5) • 15-17 yrs • 70 +- 10% • LCDR (O-4) • 80 +-10% • 9-11 yrs • LT (O-3) • 4 yrs • AFQ • LTJG (O-2) • 2 yrs • AFQ • ENS (O-1) DoD Parameters (FY10)

  16. Board Preparation • 2 month & 3 week Eligibility Files • Stamp requests • ACQ Stamps • Joint Stamps • FC-17 adjudication • Zone stamps (AZ, IZ, BZ) • SECNAV RETIRE / RESIG

  17. Competitive Categories (Line)

  18. Competitive Categories (Staff)

  19. Recorders & Assistants • Administrative Record scrub - not permanent • Verify 5-yr FITREP continuity (error reports) • Personal awards NAM or higher • Education • Current photo • AQD: JPME 1&2 only • Letters to Board (LTB) & Correspondence • FITREPs, awards, degrees, # of pages, etc. • “Don’t pick me” letters, Third party correspondence

  20. Convening Order Skills Guidance • Best and fully qualified to meet the needs of the Navy • Proven excellence in operational environments • Performance in command (if applicable) • Demonstrated leadership, skill, etc • Graduate education / specialty training • Navy desired skills / competencies • Community desired skill / competencies

  21. Typical Board Flow • Members report • Review precept and convening order • Receive SECNAV brief, convene (take oaths) • Split into specific boards (COMPCATs)

  22. Full Record Review & Brief (AZ/IZ only) • Random distribution to ensure impartiality • First Review - Random • Second Review - by same designator, if first review was not • Member reviews entire record and annotates key points on OSR/PSR • Member grades record • Community brief in tank, prior to first vote session • Reviewing member briefs record in tank • Repeat until all AZ & IZ records voted

  23. Grading / Voting Criteria 100 or “A” ................. Absolutely Select 75 or “B” .................. Probably Select 50 or “C” .................. Maybe 25 or “D” .................. Probably Not 0 or “No” ................. Do Not Select A Yes/No Vote is voted as either 100 or 0 Note: Plus or minus may be used for emphasis.

  24. Special Considerations • Adverse personal knowledge of an eligible • Only admissible if documented in record • LTBs and FC-17 must be briefed before the vote is finalized in the tank

  25. Crunch 6 • to select 3 Scattergram • Tentatively • Select 90 and above • Drop From further Consideration 45 and below • To select 10

  26. Below Zone--Vote to Brief • Records displayed without member review • No scrub by Recorders until crunch • Vote either “100” (Yes) or “0” (No) • Scattergram, vote to “Drop from Further Consideration” • Remaining records will be added to “crunch” • Navy limit of 10% of total selects—not additional selects • Not considered Failure of Selection (FOS)

  27. Board Conclusion • Select list is verified by two board members • Officers with Punitive FC-17 information are confirmed to remain on list • Majority “Vote to Confirm” is conducted • Certification via signature pages • Concluding remarks by board President • Pers-83 performs post-board scrub • Pers-81 constructs ROP/Nom

  28. Failure of Selection (FOS) • Above and In Zone officers only • Formal FOS Counseling • AC: provided by your detailer when requested • RC: by NOSC, chain of command, Pers-9 • Members are forbidden to provide FOS counseling per SECNAV

  29. Continuation • Eligibility determined by the current continuation policy • Multi-failure of selection (Multi-FOS) • Continuation on Active-Duty List • Continuation Precept states that career officers shall normally be continued

  30. Record Review--Where should I start? • First ask – Am I eligible? • Check Zone NAVADMIN for eligibility • Utilize BOL to review what will be reviewed by voting members (sort by FC) • Print your OSR and PSR from BOL; this is what will be viewed in the tank • Contact Military Record Review, Wood Hall, room 109, 874-2664 for your CD

  31. What should I check? • FITREP continuity throughout career • Be prepared to explain gaps in LTB • Awards documented (NAM+) with write-up • Service Schools • Contact NSIPS, 1-877-589-5991 • Detailer for AQDs • Pers-45E for Education & Subspec Codes • Full length color photo in current rank…signed!!!

  32. What do I put in my letter? • Explain gaps in service • Explain any questionable situation • Declining/stagnant FITREP, air gaps • Mid-cycle rotation w/o EP kiss • Non-Navy reporting seniors, etc • Any discrepancy you are unable to resolve with supporting documentation • Letters of Recommendation • Higher the better • Active and/or reserve • In/out of community • No LTB = negative to neutral message

  33. What should I avoid? • Lengthy letters (350+ is the record) • Accusatory letters • “Excuses” for performance • Photocopying your entire service record • Glamour shots, including pet photos • Poor grammar, poor formatting

  34. What else? • Reference NPC website for formatting and address specifics • LTB must arrive NLT 2359 night before • Check BOL to see if NPC received LTB • If unsure, email LTB to NPC Customer Service • Be patient…wait for results • Seek counseling if necessary

  35. Lessons Learned • Performance in competitive jobs is the #1 indicator of success • Hard jobs are better • Leadership, leadership, leadership • Fill up the OSR • Avoid NOB for long periods at wrong times • Get your photo taken • IA does not fix a broken record • 365 BOG may be better than 180 BOG-joint credit

  36. Lessons Learned • Write FITREP for board • Include career milestones • Hard VS Soft breakout (vital for 1 of 1 EP) • Reads like a resume?? • Avoid job specific language/acronyms • Future billet / promotion recommendations • Awards, multiple subspecialties, & IA/GSA are tiebreakers • Don’t send mixed signals!

  37. Clear or Unclear? • “Read this carefully…the rules force me to make him only a MP. He is an EP! He is rated against another O-X who I anticipate will be promoted. Joe’s turn is next. Joe would truly be number one in any other setting.” • “One of my top 5 MPs.” • “Ranked 1 of 10 hand-picked officers.” • “He has my strongest endorsement and recommendation for command. In addition, he has earned my strongest possible recommendation for accelerated promotion to captain now.”

  38. Clear or Unclear? OR??

  39. POST BOARD PROCESS • Record of Proceedings • Post Board Screening • Routing Timeline • Results Release

  40. Record of Proceedings • The written report of the board approved by the convening authority • Contains: • Candidates recommended • Selection Statistics • Convening Order • Signed Certifications • List of Eligibles • Precept • ALNAV • Adverse Information Memorandum

  41. Post-Board Screening • Post-Board Screening is conducted per SECNAV direction in support of “Exemplary Conduct” certification requirement. • SECNAV Memo of 30 June 2000 directs NAVIG to conduct post-board screening of active and reserve officers selected for promotion. 41

  42. Post-Board Screening • Statutory officer promotion boards are screened for adverse information. Post-Board screen consists of • Local databases for adverse matter • Navy IG • NCIS • DONCAF • POC: CDR Bruce Deshotel, bruce.deshotel @navy.mil, X3477 42

  43. Promotion “Withhold” versus “Delay” • Withhold: • Occurs prior to Senate confirmation or SECDEF appointment. The officer’s name does not go on the scroll or the ALNAV. • Delay: • Occurs after an officer’s name has been submitted via the scroll and approved by higher authority. 43

  44. Routing Timelines • Pers 8—10 days • CNPC/00J—5 days • CNP— 15 days • OJAG—10 days • CNO—5 days • SECNAV—3 days • CJCS—10 days • SECNAV—3 days • OSD—1 month • POTUS—1-2 weeks • SASC—varies

  45. Results Release • Call out • BOL pre-load • Coordination of results 45

  46. Wrap Up • Questions • Feedback 46

  47. Withhold Process Flowchart for Senate Confirmation PROMOTION PACKAGE PREPARED OJAG REVIEW VCNO/CNO CNP CNPC SECNAV PROMOTE CNPC NOTIFIED AND COMPLETES PROMOTION PROCESSING SECDEF SENATE POTUS REMOVE CNPC NOTIFIED AND COMPLETES REMOVAL PROCESSING SENATE CONFIRMATION FOR ACTIVE O-4 AND ABOVE AND RESERVE O-6 AND ABOVE AS AUTHORIZED BY SECTION 624, TITLE 10 USC. REMOVALS ARE AUTHORIZED BY SECTION 629, TITLE 10 USC. 47

  48. Delay Process Flowchart Is delay of promotion warranted PERS-8 informed of possible promotion delay. NO No further action required YES Officer Responds with intent to submit statement PERS-8 notifies officer via Commanding Officer of promotion delay Provides documentation, statement, and command endorsement PERS-8 Delays Promotion PERS 833 generates appropriate CNO-SECNAV Action Memo PERS 8, CNPC, CNP, DNS, and VCNO make recommendation to CNO CNO determines support or removal. PERS 833 provides Action Memo to CNO Route package SECNAV determines promotion Officer is promoted YES SECNAV removes name from promotion list. Officer is considered a FOS. NO 48

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