HKDSE Examination 2013

1. HKDSE Examination 2013 September Registration 1

2. User Roles • Two user roles: • School Principal 校長 • School Examination Officer (SEO) 考試事務主任 Use same User ID and login passwordwhich they have been using for the 2012 HKDSE Examination to access the Registration System 2

3. Major Enhancements

4. Registration www.hkdse.hkeaa.edu.hk

7. Non-SAMS school SAMS school 7

8. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer CDS Data Transfer Direct Edit Amendment Submit to Principal Endorsed by Principal File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note 8

9. CDS Data Transfer • Candidate records are automatically uploaded from CDS. • Schools can trigger the transmission on an as-need basis by using the “Ad hoc Transmission” function of the Communication and Delivery System (CDS) (WebSAMS  CDS Module  Transmission  Ad hoc Transmission). • Any updates between CDS and Registration System will be refreshed within 30 minutes. 9

10. Check upload status from CDS. Download Exception Report for errors details.

11. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Direct Edit Amendment Submit to Principal Endorsed by Principal File Upload File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note 11

12. File Upload Optional Paper Setting Subject Code Mapping File Upload Pre-define paper / subject before uploading candidate data file Set subject / component codes Upload prepared candidate data file 12

13. Optional Paper Setting Subject Code Mapping File Upload Class used in HKDSE Examination 2012 will be pre-loaded. New class can be added. Press “Ctrl” key and select multiple papers/modules. Non-SAMS school can pre-define subject paper/module before uploading candidate data file. 13

14. Optional Paper Setting Subject Code Mapping File Upload Select one grouping method for “Mathematics”, “Combined Science”, and/or “Technology and Living”. 14

15. Optional Paper Setting Subject Code Mapping File Upload Examination Fee Remission: 0 / 50 / 100 Choice of Examination Centre District: Refer to appendix 2 of the Instruction Read the validation results. If any error is found, fix the error and upload the file again. 15

16. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Direct Edit Amendment Submit to Principal Endorsed by Principal Direct Edit File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note 16

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18. Add Subjects Remove Subjects

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20. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Direct Edit Amendment Submit to Principal Endorsed by Principal Amendment File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note 20

21. Search Criteria Update candidate information Update subjects

22. Physical Education Music

23. Group Amendment • School Examination Officer is able to amend records in batch mode. • Data that allow group amendment: - Candidate Particulars • Name / Email / Phone number • Examination Centre District • Fee Remission - Subject Paper 23

24. Examination Fee Remission Examination Centre District General information e.g. Name, Email and Phone Number

25. Update subject paper or add new subject for the selected candidates.

26. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Direct Edit Amendment Submit to Principal Endorsed by Principal File Upload Non-SAMS Print and Verify Checklist Print and Verify Checklist Print and Distribute Demand Note 26

27. Print and Verify Checklist

28. Print individual checklist

29. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Submit to Principal Direct Edit Amendment Submit to Principal Endorsed by Principal File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note 29

30. Submit to Principal Chinese name will not be printed on both admission form and Certificate if Chinese name is left blank. Once submitted, application cannot be revoked.

31. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Endorsed by Principal Direct Edit Amendment Submit to Principal Endorsed by Principal File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note 31

32. Endorse / Reject Principal Once endorsed, application cannot be amended. 32

33. Workflow Principal School Examination Officer Preparation Submission Endorsement SAMS CDS Data Transfer Direct Edit Amendment Submit to Principal Endorsed by Principal File Upload Non-SAMS Print and Verify Checklist Print and Distribute Demand Note Print and Distribute Demand Note 33

34. Download and Distribute Demand Note • Payment channel

35. Candidate Entry Information Summary A new report to show a summary of candidate entry information. 35

36. Outstanding Payment List The payment transactions made by PPS / 7-Eleven may take around 2 working days. 36

37. Amendment Period (19 November – 7 December)

38. Amendment Period 38

39. E-mail Notification / Reminder !  Endorsement / Rejection on candidates’ application School Examination Officer  Notification for endorsement. • Submission reminder on 4 October.  Endorsement reminder on 9 October. Principal Online Registration  Endorsement on candidates’ application.  Payment Acknowledgement Candidates  Payment reminder on 17 October. 39