Regional Activities and the Future

1. Regional Activities and the Future 2005 TAB/RAB Visit Program Marc Apter 2004-2005 IEEE Vice President Regional Activities

2. Regional Activities Mission • Serve the needs of the members of the IEEE by maintaining, enhancing, and supporting the geographical organizational units of the IEEE. • Responsible for IEEE membership and member development. Membership includes recruitment, administration of admissions, retention, elevation, and service, as well as related operational and budget issues. Member development includes member value development, new member programs and services and support for members’ careers, in collaboration with other IEEE Organizational Units.

3. Regional Activities Strategic Goals • Ensure value of Membership • Be the leader in Membership Direction • Be the leader in volunteer development • Be at the forefront of communications between member to member; member to IEEE; and organizational unit to organizational unit • Meet the challenges of a large and transnational organization • Emphasize delegation using the powers reserved concept

4. IEEE Today(as of November 2005) • Nearly 350,000 members in approximately 150 countries • Over 37 percent of whom are from outside the United States. • Over 68,000 Student Members. • Over 24,000 Society Affiliates. • 310 Sections • Over 1,400 Technical Chapters. • Over 1,200 Student Branches in 79 countries. • Over 300 Student Branch Chapters. • 38 Societies and 4 technical Councils.

5. Basic Governance Relationships Between IEEE Geographical Organizational Units Technical Activities Board Parents - WIE, Consultants, GOLD, LMC IEEE Societies Technical Councils

6. Sections Congress 2005 • 310 Sections - 271 Represented – 87% • Oldest Sections Present • Chicago (1893) • Twin Cities & Pittsburgh (1902) • Newest Sections Present • Lithuania, Veracruz (June 2005) • Lebanon & Morocco (November 2004)

7. Current Services • Conference Search • Society branded applications • Emerging Technologies Knowledgebase • Entity Web Hosting • SAMIEEE/Section Reporting/Online Rosters/Add Hoc reports • Online Communities • Internet Conferencing • Electronic Potentials • Spectrum Online • New EASY Join IEEE • myIEEE • Concentration Banking Card • shopIEEE • Article Purchase online • Fellows Nominations • Elections and Balloting • IEEE Web Account • IEEE Email Alias/Functional Alias • UCS/Spam Management/Anti virus protection • Mailing Lists (listserv) • IEEE e-Notice • IEEE Member Digital Library

8. Future Services • Redesigned ieee.org with focus on user experience • Comprehensive & complete 360-degree view of member/customer • Increased self service capabilities for members with the ability to manage all your information in one place • Catalogs & Order processing with flexible fulfillment options • Check & Debit account processing on-line • Ability to use credit/debit card on file • Ability to shop for all products using the shopping cart • Single Sign-on • IEEEtv

9. Future Services (Cont’d) • New levels of personalization • Improved Navigation & usability of our web sites • Improved search capabilities • Secured web content • Enhanced Email Alias service • Superior enterprise security • Enhanced collaboration tools • Streaming audio/video conferencing • Learning management

10. Proposed IEEE Goal • We want to be the leading organization in dominant and emerging technologies • In electrical engineering, electronics, electrophysics, computing, communication, biomedical engineering and healthcare technology, media and entertainment, automation and manufacturing • In new areas of technology

11. Being the leader… • We will continually update our portfolio and lead the development of new areas • We shall grow as the technology sector grows • Professionals in our areas will see IEEE as their “professional home” • the first source of information and contacts to address technical challenges • We will publish the most important new work and hold the major and most prestigious conferences in our areas of interest • we shall set the “gold standard”

12. Being the leader… • We will be the first source of • Information and advice for governments and policy makers • Standards for industry • Practical solutions for industry • Continued education • Accreditation • “We will not give up an inch” • We will not be the second best resource in Computing (after ACM) • We will not be the second best resource in MEMS and nano-technology (after ASME) • We will not be the second best resource on biomedical engineering (after BMES)

13. IEEE Membership Challenges • Recruiting & retaining volunteers at all levels • If IEEE wishes to grow membership, doing “more of the same” will not work • Value of Membership is Being Challenged • Our market share is declining • Employment statistics about our core constituency are discouraging • Our members keep questioning our relevance • The academic sector is relatively happy with IEEE • Our relevance to industry is in question • Our main “product” (IP) is largely available to non-members • We have serious competitors (e.g., Elsevier, university-industry consortia, open access movement, etc.) • We are unable to convert student members to full members

14. Observations… • IEEE should grow in proportion to the growth of the technology sectors • If we are lagging behind, professionals are going elsewhere • If IEEE wishes to grow membership, doing “more of the same” will not work

15. Some Challenges • We need to identify what corporations really want from IEEE • We need to avoid harming other successful activities • E.g., IEL sales, Standards Corporate Membership • We may run into disagreements over public policy advocacy efforts

16. What This Means To You • You will make these new approaches to getting members successful • Without the Section Volunteers, we won’t succeed • We have some new web sites coming to help you • A new capability of Internet Meetings for geographically spread out Sections is currently being tested

17. Corporate partnership blueprint • We seek to develop meaningful corporate partnership agreements • Identify common goals for IEEE and the ECE Industry • Examples: • Education about IEEE standards • Pre-college engineering education programs • Develop joint projects • Examples: • Develop a workshop on an IEEE standard for delivery on company’s site • Develop a Teacher-in-training campaign for schools in the company’s locale • Stay away from discounting and rebate programs

18. Senior Member Elevation • Benefits • The professional recognition of your peers for technical and professional excellence. • An attractive fine wood and bronze engraved Senior Member plaque to proudly display. • Up to $25.00 gift certificate toward one new Society membership. • A letter of commendation to your employer on the achievement of Senior member grade (upon the request of the newly elected Senior Member.) • Announcement of elevation in Section/Society and/or local newsletters, newspapers and notices. • Eligibility to hold executive IEEE volunteer positions. • Can serve as Reference for Senior Member applicants. • Invited to be on the panel to review Senior Member applications

19. Associate Members • With the current Bylaws, someone should only be an Associate for no more then six years • The South Australia Section has 10 Associate Members with more than 6 years of membership • Use SAMIeee to look at your Section’s member grades

20. Associate Members • With the current Bylaws, someone should only be an Associate for no more then six years • The Victorian Section has 47 Associate Members with more than 6 years of membership • Use SAMIeee to look at your Section’s member grades

21. Associate Members • With the current Bylaws, someone should only be an Associate for no more then six years • The New South Wales Section has 57 Associate Members with more than 6 years of membership • Use SAMIeee to look at your Section’s member grades

22. Associate Members • With the current Bylaws, someone should only be an Associate for no more then six years • The New Zealand South Section has 6 Associate Members with more than 6 years of membership • Use SAMIeee to look at your Section’s member grades

23. Associate Members • With the current Bylaws, someone should only be an Associate for no more then six years • The New Zealand North Section has 12 Associate Members with more than 6 years of membership • Use SAMIeee to look at your Section’s member grades

24. New in Membership • Redesigned membership web site • Member Options • Increase value of IEEE membership based on improved web experience for members http://www.ieee.org/myieee.

25. We must continue to serve our members, serve our profession, and bring benefits to humanity. • Our performance in both the IEEE and our careers define who we are. • We are professionals.

26. Questions and Comments

27. IEEE Section & Society Corporate Lead Program “How to Make Money for Your Section”

28. Future online sales growth must come from the corporate sector • Government market is too small • Academic is highly penetrated around the world • Less room for growth • Still THOUSANDS of technology companies internationally to subscribe to IEEE products • and we need YOU to help develop our leads!

29. Why Companies Need IEEE • From IEEE - a world renowned leader in the industry • In terms of price, we offer the best value over anything else on their “shelves” • See “Commercial Journals Twice as Expensive as IEEE” http://www.ieee.org/products/onlinepubs/news/0505_03.html • Offer content in a wide range of disciplines • Best content available • IEEE publishes the top-cited journals in the field http://www.ieee.org/citation • IEEE information speeds innovation http://www.ieee.org/patentcitation

30. IEEE Publishing Products for Companies • IEEE/IEE Electronic Library (IEL) • Our most comprehensive package. IEL provides access to almost a third of the world's current electrical engineering and computer science literature. Over one million full-text documents comprise the entire collection of IEEE and IEE journals, transactions, conference proceedings, and active technical standards. 2006 Price: - $111,200 • IEEE All-Society Periodicals Package (ASPP) • The world's core collection of engineering, electronics, and computer science periodicals, including 124 IEEE journals and magazines. 2006 Price: $37,995 • IEEE Proceedings Order Plans (POP All) • IEEE’s classic collection of the world’s leading conference proceedings. This online collection allows access to as many as 600 current conference proceedings and a backfile to 1998. 2006 Price: $44,995 • IEEE Enterprise • Flexible access for any-sized business (not sold to universities). Purchase a set number of downloads in advance from the full collection of IEEE magazines, journals and conference proceedings. • Level 1: 350 articles ($14.28 per article) $4,995 • Level 2: 800 articles ($12.50 per article) $9,995 • Level 3: 1,750 articles ($10 per article) $17,500 Designed for small companies!

31. Why does IEEE need your help? • YOUR section or society may have the corporate contacts to generate quality sales • YOU can help the IEEE grow by providing those leads

32. What’s in it for you? • YOUR section or society can get a rebate of the sales price • Not just once, but also with each subscription renewal • If IEEE closes a sale as a result of your lead, your Section or Society will earn:

33. How does it work? • Target companies in your region or area of interest • Enlist members of your section or society who have contacts within those companies • Have them see if company is interested in free trial of an IEEE product • IEEE has developed sample scripts and e-mails that members can easily adapt as needed

34. How does it work? • If company is interested, fill out lead form at www.ieee.org/leadprogram • IEEE Marketing will then • Contact customer • Set up a free 2 week product trial • Track usage • Follow up trial • Send invoice • Close sale & collect payment • Payments will be made to sections & societies for successful closed orders quarterly

35. To submit a lead, go to www.ieee.org/leadprogram

36. Basic information needed for IEEE to follow up

37. Note on Conflict of Interest • All IEEE volunteers and staff should be sensitive to real or apparent conflicts of interest in the course of their work on behalf of the IEEE and/or, in the case of volunteers, their employer (see IEEE Code of Ethics, article 2). When a conflict of interest or the appearance of a conflict should arise, the individual’s first responsibility to the IEEE or his or her employer, as the case may be, is the full and candid disclosure of the facts and circumstances surrounding the conflict to the disinterested persons responsible for approving the proposed transaction. • In the case of the IEEE Sales Rebate Program, volunteers who may seek new or renewal licenses for IEL or other IEEE electronic products from their employer or other organization to which they may owe a fiduciary duty should be sensitive to the appearance of a conflict of interest. Even though a volunteer will not derive a personal benefit from the new or renewal license between the IEEE and the volunteer’s employer, each volunteer should take steps to be familiar with his or her employer’s conflict of interest policy and take all necessary steps to assure that he or she fully complies with such policy

38. Contact Us • Jonathan Dahl (Staff) j.dahl@ieee.org • Michael Spada (Staff) m.spada@ieee.org • Dan Toland (Staff) d.toland@ieee.org Send us a lead! www.ieee.org/leadprogram

39. Section, Chapter, Affinity Groups, Student Branches Governance • All IEEE units must conform to IEEE Constitution, Bylaws, Policy & Procedures • Basic governance document will be the RAB Operations Manual for all Geographic Units • Section bylaws are no longer required • Geographic Councils will have Charters • Geographic units may have governance documents (e.g., operating manual) to help operate their units but they must comply with higher level documents • Subsections, Chapters & Affinity Groups must conform to Section governance documents

40. Required Reporting • All geographic units must report their officers, financial activity, and meeting activity annually to the IEEE Operations Center in Piscataway • Report forms are sent out Nov/Dec • 10% bonus if all reporting postmarked no later than end of third week in February • All activity should be reported through the Section, including that of Subsections, Chapters and Affinity Groups • Officer & meeting report forms sent to Secretary • Financial forms (L-50) sent to Treasurer • Chapters needs to copy their Society on their Reports

41. Officer Confirmation • Responsibility of Section Secretary • Include all officers: Committees, Chapters, Affinity Groups • Include member #s for verification • Officers must be in good standing and Members * • Chapter Chairs must be a member of the Society • In general, there is a 2-year term limit for officers

42. Chapter’sSociety Required Reporting • Different for each Society • Most are tied to funding opportunities • Send a copy of your L-31 just to be safe! • Check the Society Chapter Funding Guide for more information • http://www.ieee.org/chapters

43. Online Interactive Reporting Features • Officers and Meeting reports • Provides a confirmation page • Chapters should print page and send • One copy to Section Secretary • One copy to Societies to comply with reporting/funding requirements • Plans underway to offer automatic submission to other contacts

44. Geographic Roster • http://www.ieee.org/roster • Must have an IEEE web account and must be listed in the Roster in order to have access • Updated every two weeks • Includes all Region, Section, and Council officers as reported to IEEE Staff • Updates? officer-data@ieee.org • Data extracted directly from IEEE member database

45. Electronic Communications Financial Resources Helpful web links New Officer Info Newsletters Officer Training Publications, Guides, Handbooks Reference Material IEEE Governance Documents  IEEE Volunteer Resources Section/Chapter Support Home Page http://www.ieee.org/organizations/rab/scs/Resources/index.htm This list of resources was created specifically with IEEE volunteer leadership in mind. Officers seeking information at a glance should check the links in the left-hand menu first. If you have suggestions for additional links, please let us know. Contact Informationsec-chap-support@ieee.org Resources for Officers

46. Conflict of Interest • Section Chair/Treasurer • When submitting 2005 Financial Report will be requested to complete Conflict of Interest Disclosure Statement • Newsletter Editors • Review IEEE Policy 6.3 • Material involving the support or nonsupport of candidates for IEEE and public office is not permitted.

47. (Presentation name) For (Name of group) (Presenter’s name,title) (Date [dd/month/yyyy] location/meeting)

48. Protection from Personal Liability • Indemnification • IEEE Bylaw I-300.3 • U.S. Federal Volunteer Protection Act • IEEE Insurance Coverage

49. Indemnification • IEEE Bylaw I-300.3 sets forth the IEEE policy on indemnification. • This bylaw is the strongest statement IEEE makes with respect to protecting its Volunteers. • All participants should read and be familiar with this bylaw. • Makes indemnification mandatory, however subject to conditions…

50. IEEE Bylaw I-300.3 • IEEE Bylaw I-300.3 makes indemnification mandatory. However, such indemnification is subject to the following conditions: • The action taken is found by the IEEE Board of Directors to have been duly authorized, and not to have been taken in bad faith, or in a manner inconsistent with the purposes or objectives of the IEEE; • The person to be indemnified has otherwise met appropriate minimum standards of conduct set forth in the New York Not-for-Profit Corporation Law; and • Such indemnification is not otherwise prohibited by law.