Continuous Improvement Work Plan (CIWP)

1. Continuous Improvement Work Plan (CIWP) Overview and Instructions for School Improvement Teams Office of Strategy, Research and Accountability

2. Training Objectives • School teams will be familiar with all elements of the CIWP tool and will be prepared to complete the CIWP and any required related plans by the May 4 deadline. • Schools will be able to write an effective strategic priority and action plan. • Schools will understand what steps they must take to complete the CIWP and obtain LSC and network approval. • Principals will be prepared to present the CIWP process to their LSC, PAC and other members of the school community. Office of Strategy, Research and Accountability

3. Agenda Part I: Overview • Overview of the CIWP • CIWP vs. SIPAAA: What’s new? What’s the same? Part II: CIWP Process and Timeline • Annual Process • SY2012 Spring Timeline & Process Part III: Developing a Continuous Improvement Work Plan • Using the CIWP tool Part IV: Related Plans Part V: Next Steps for Schools Office of Strategy, Research and Accountability

4. Part I: Overview

5. CIWP • The Continuous Improvement Work Plan (CIWP) is the two-year school improvement plan required of all CPS schools. • The purpose of the CIWP is to establish each school’s mission, its strategic priorities, and the steps the school will take to accomplish its goals. • The CIWP replaces the SIPAAA with a streamlined strategic planning process using goal and priority setting work schools have already completed. Office of Strategy, Research and Accountability

6. What’s new? What’s the same? What’s the Same What’s Different • Organized around School Effectiveness Framework and Theory of Action. • Designed for ILTs and Networks to integrate with the continuous improvement cycle. • Allows for project management check-points and course correction. • No longer completed in Oracle and tied directly to budget (although the two processes are coordinated). • No longer requires a comprehensive list of all school activities and expenditures. • Aligned to 5 Essentials. • Retains many familiar elements from the SIPAAA (outcome goals, priorities, activities). • Continues to address ISBE and NCLB school improvement planning requirements. • Requires participation of parents and teachers, and LSC approval for non-probationary schools. Office of Strategy, Research and Accountability

7. Part II: CIWP Process and Timeline

8. Annual Process Office of Strategy, Research and Accountability

9. Planning Steps School Effectiveness Framework What are our school’s strengths and weaknesses? Continuous Improvement Work Plan What are our priorities? What milestones must we meet to be successful? Budget How will we align our resources to our priorities? Full School Day Plan How will we align our full day plan to our priorities and budget? Staffing How will we strategically assign teachers based on student need and teacher expertise? Professional Development Plan How will we support teachers in implementing our school’s priorities? Office of Strategy, Research and Accountability

10. Spring 2012 Timeline 5/4 – 5/11 Schools submit CIWP & Budget to networks; network approves CIWP & Budget 6/28 Board Approval for probation schools for CIWP & Budget 3/14 Launch CIWP tool for schools Schools complete CIWP May March April June Beginning 4/9 – Schools trained on budgeting tool, complete budget 3/12 – 3/21 School Training on CIWP 4/9 Launch budgeting tool Office of Strategy, Research and Accountability

11. Approvals While the CIWP and budget tools are separate, the two are approved at the same time. Principals should ensure alignment between the CIWP and budget. LSCs and networks will review and approve the CIWP and budget concurrently. Schools should complete any necessary “related plans” at the same time as the CIWP and budget to ensure compliance with district, state and federal requirements. CIWP Budget Related Plans LSC Review/ Approval May 4 Parent Plan/ Compact Network Review/ Approval Fund Compliance May 11 Capital Outlay Board Approval June Attendance Plan Office of Strategy, Research and Accountability

12. Part III: Developing a CIWP

13. Getting Started • Go to www.cps.edu/CIWP • Download the appropriate template. There are three versions of the CIWP Template: • Elementary Schools: SchoolID000000_ESCIWP • High Schools: SchoolID000000_HSCIWP • Schools with both Elementary and High School grades: SchoolID000000_CIWP • Rename the document. Once you download the CIWP Template, save the template using the same naming convention, substitute your school’s id for “000000.” • For example, A.N. Pritzker School should save the template as SchoolID610229_ESCIWP. Note: The CIWP Template is an Excel-based tool compatible with Excel version 2007 or later. If you do not have Excel 2007 or 2010, contact your school’s Technology Coordinator or call 553-EXCL (Central Office Tech Support) to have the latest version of Excel installed. Office of Strategy, Research and Accountability

14. CIWP Team When opening the CIWP template, you will see the CIWP Team worksheet. First, select your school’s name from the drop down list. This will automatically populate your scorecard data and headings on all other sheets. Next, enter the member names of your CIWP Team. Next to each member’s name, choose their title or relationship from the drop down list. 1 1 1 2 2 3 3 2 3 • Tips • A CIWP team consists of 6-12 committed stakeholders that are responsible for the development of the CIWP. • Parent and teacher participation in the process is required for all schools. • As chairperson of the CIWP Team, the principal will appoint other team members from the school and community, which can include members from the ILT and/or LSC. • While the CIWP Team should not be too large, it should include people with a variety of perspectives. Office of Strategy, Research and Accountability

15. Elementary Goal Setting The next tab is the goal setting tab. Use this page to set SY2013 & SY2014 goals. • The metrics listed are from the scorecard and include data from “Academic Achievement”, “Climate and Culture,” and State Assessment (ISAT). • SY2011 scores will be populated. Cells with “NDA” denote metrics where data is not available. • Enter the SY2012 goals your school set earlier this year, followed by your goals for SY2013 and SY2014. 1 1 2 3 2 • Tips • Visit www.cps.edu/performance to learn more about the metrics reported on the scorecard. • ISAT scores include all students in the aggregates, including English Language Learners. 3 Office of Strategy, Research and Accountability

16. High School Goal Setting The next tab is the goal setting tab. Use this page to set SY2013 & SY2014 goals. • The metrics listed are from the scorecard and include data from “Academic Achievement”, “Climate and Culture,” and State Assessment (PSAE). • SY2011 scores will be populated. Cells with “NDA” denote metrics where data is not available. • Enter the SY2012 goals your school set earlier this year, followed by your goals for SY2013 and SY2014. • For EPAS, your growth goals will automatically be calculated based on your average score goals. 1 1 2 3 2 4 3 • Tips • Visit www.cps.edu/performance to learn more about the metrics reported on the scorecard. • EPAS goals are average scores for the spring tests. The EPAS Growth scores will be automatically calculated. • PSAE and ACT scores include all students in the aggregates, including English Language Learners. 4 Office of Strategy, Research and Accountability

17. School Effectiveness Framework • Use the “SEF” tab to asses the school’s level of implementation on each research-based instructional practice from the School Effectiveness Framework. • The SEF is divided into seven dimensions, with each having several Effective Practices. • Read the practices implemented in a Typical School and an Effective School • Enter evidence from current performance that shows where the school is at for each Effective Practice. You may use any data, surveys, or implementation metrics. • Once you have typed in your evidence, rank your school from 1-4 on the level of implementation. • NOTE: for schools that completed the SEF earlier in the year, you can either repopulate this template with the results of that process, or use this time to update your school’s ratings. Example of Good Supporting Evidence Effective Practice: High Expectations & College going Culture 1 4 1 2 3 2 3 Strong We strive to build a culture around college-readiness standards; however, we received a “weak” on the My Voice, My Schools survey for Ambitious Instruction. We have started the implementation of CCSS and have developed a training plan for our teachers. Weak Our staff works hard to set high expectations for our students. With the implementation of Common Core, our standards will increase in rigor. 4 Office of Strategy, Research and Accountability

18. Reading Materials Survey • In the “Instructional Materials” section of the SEF is a link to the Authentic Reading Materials Survey. • In preparation for the transition to Common Core State Standards, each school should identify where additional instructional materials are needed. • While not a comprehensive inventory of your school’s instructional materials, this survey will help you identify the additional text sets needed to implement the CCSS in SY2013. The Reading Materials Survey is available at www.surveymonkey.com/s/materialsurvey. Office of Strategy, Research and Accountability

19. Theory of Action After completing the self-evaluation from the School Effectiveness Framework, many schools created a Theory of Action to guide their planning for SY2012. The Theory of Action identifies Key Levers, which are specific activities aligned to the SEF dimensions that will impact the instructional core in order to help the school reach its student achievement goals. A copy of the Theory of Action template can be downloaded from www.cps.edu/commoncore. Office of Strategy, Research and Accountability

20. Strategic Priorities Using their Theory of Action, schools will complete the Strategic Priority page by developing 3 to 5 strategic priorities. • In the first box, enter the school’s Mission Statement. • Next, develop 3 to 5 strategic priorities, typing in the priority description. • For each priority, indicate the rationale on how it will help the school achieve its student performance goals. Each priority description should be a full sentence that defines a distinct area of focus around which an action plan will be developed. See an example to the left. 1 1 2 2 3 3 Priority Example Weak Implement RTI Strong Provide reading and mathematics intervention to students flagged on beginning of year screeners and monitor progress Office of Strategy, Research and Accountability

21. Aligning District & School Priorities District Priorities School Priorities • Your school’s priorities should reflect the district priorities. • Some guiding questions: • How are we ensuring curricular alignment to standards? • How are we organizing our time to meet student learning and teacher collaboration needs? • How are we measuring our effectiveness in supporting the continuous improvement of instructional practice? Office of Strategy, Research and Accountability

22. Action Plan For each strategic priority, develop an Action Plan. • The Strategic Priority and Rationale description will populate automatically for reference. • Enter milestones that will lead to the full implementation of the priority. Milestones should be specific, measurable, attainable, realistic and time-bound (SMART). See an example to the left. • For each milestone, identify the category, students served, responsible party, and timeline. • Leave the monitoring section blank for now. Use this section to track the school’s progress during the upcoming school year. 1 1 4 2 2 3 3 Milestone Example Strong In each classroom, conduct an audit of existing texts aligned to Common Core State Standards and invest in supplemental nonfiction texts Weak Purchase new reading/language arts texts. 4 Office of Strategy, Research and Accountability

23. Summary Page After the CIWP is complete, the Summary Page will be populated. The Summary Page is a quick guide the principal can use to summarize the CIWP to stakeholders, such as LSC members and parents. The Summary Page is a snap-shot that includes the school’s mission, strategic priorities, and a chart of the school’s student performance goals. Office of Strategy, Research and Accountability

24. Approval Cover Page When the CIWP and Budget are complete, the LSC and PAC (if applicable) should be presented with both, and should have the opportunity to provide feedback. • The principal should check off that all of the required components are completed and included in the plan. • For schools that are not on probation, LSC approval is required. • For schools on probation and/or in NCLB school improvement status, approval of the network’s Chief of Schools is required. • Parent and teacher participation in the planning process is a requirement for all schools. 1 1 2 2 3 3 Office of Strategy, Research and Accountability

25. Monitoring Throughout the year, ILT’s should use the Monitoring section built into each priority’s Action Plan to track the school’s progress and update the CIWP. The “Status” column contains a drop down to update whether the milestone is completed, postponed, cancelled, on-track, behind, or critically behind. For milestones that are postponed, behind, or critically behind, the ILT will document any next steps that will be taken. New milestones can also be added. Note: Mark milestones as “Cancelled” instead of deleting them. 1 1 2 2 • Tips • ILTs should monitor the CIWP regularly to ensure priorities are on-track for completion. • Networks may establish a periodic check-in process with schools. Office of Strategy, Research and Accountability

26. Part IV: Related Plans

27. Related Plans The CIWP serves as the school’s strategic planning process, and was designed to be as streamlined as possible. To ensure all compliance requirements are met, some schools will have other plans to complete. The table below outlines the additional plans and which schools should complete them. All related plans are grouped together on a separate MS Excel workbook. This workbook can be downloaded from www.cps.edu/ciwp. Office of Strategy, Research and Accountability

28. Parent Plan/Compact All Title I Schools are required to complete the Parent Plan and Parent Compact. • First, select your school from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate. • Read each statement and use the open cells to describe how each component will be accomplished at your school. 1 1 2 2 • The Parent Plan worksheet includes the Parent Compact information and the Parental Involvement Policy. After completion, it should be reviewed and approved by your Parent Advisory Council (PAC). Office of Strategy, Research and Accountability

29. Fund Compliance Schools receiving Title I and/or SGSA funds complete the Fund Compliance. • Select your school’s name from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate. • Under “Fund Compliance and Assurances,” check the box next to the type of funded program in which your school participates (SGSA, Title I Schoolwide, Title I Targeted Assistance). • Complete all sections that apply to your school’s funding program(s). 1 1 2 2 3 • Tips • Title I schools should only fill out the Schoolwideor the Targeted Assistance section, but not both. 3 Office of Strategy, Research and Accountability

30. Capital Outlay The Capital Outlay is also only for Title I schools that are using NCLB or SGSA funds to purchase equipment or furniture with a unit cost of $500 or greater. • Select your school’s name from the drop down list. Your School ID, Network, ISBE ID, and Oracle ID will automatically populate. • List any furniture or equipment purchases of $500 or more. Include Description, Use, Location, Funding Source, Program #, Account #, Unit Cost, and Quantity • The total cost will calculate automatically. 1 1 2 3 2 3 Office of Strategy, Research and Accountability

31. Attendance Plan The Attendance Plan is only required for schools with an attendance rate less than 95%. • Select School from drop down list, your School ID and Network will automatically populate. • In the space provided, read each statement and list the actions the school will complete in the areas of Communication, Prevention, and Intervention. 1 1 2 2 Office of Strategy, Research and Accountability

32. Part V: Next Steps

33. Next Steps for Schools Next Steps for Schools: • Establish a CIWP team. • Download CIWP tool and related plans from www.cps.edu/ciwp. • Complete Goal Setting and School Effectiveness Framework. • Develop strategic priorities aligned to the school’s Theory of Action. • Complete Action Plan for each strategic priority. • Download and complete related plans, as applicable. • Complete budget, ensuring full funding of CIWP action items. • Present CIWP and budget to parents and teachers, including LSC and PAC. • Send completed CIWP and budget signature page to Chief of Schools by May 4, 2012. Office of Strategy, Research and Accountability

34. Presenting to the LSC • CPS will provide a PowerPoint presentation that you can deliver to parents at your school, including the LSC and PAC. • Download the presentation at www.cps.edu/ciwp. Office of Strategy, Research and Accountability

35. For Additional Support • For assistance in developing your CIWP, contact your network office. Each network office has established a lead to support schools in the development of the CIWP. • For technical problems with the CIWP tool, contact the Office of Strategy, Research and Accountability at 773-553-5603 or ciwp@cps.k12.il.us. • To provide comments and feedback, please visit http://www.surveymonkey.com/s/CIWP Office of Strategy, Research and Accountability