Hesi On-boarding Presented by, Ellese Mello - HWI Health Pathway Coordinator

1. HesiOn-boardingPresented by,Ellese Mello -HWI Health Pathway Coordinator

2. What is hesi? Health-Careers Exploration Summer Institute (HESI) • HESI was established in 2005 as a job shadowing opportunity for students in the Grossmont Unified School District in San Diego • 15-20 students job shadow 10 different healthcare careers while on rotations during a three week period at Sharp Hospital in San Diego • Students gain hands-on experience and exposure to various healthcare careers • Students are required to do a final presentation upon finishing HESI • Present to healthcare facility administration and staff, instructors, school administrators, friends and family.

3. HESI – butte college • HESI was replicated this year with funding from an SB1070 Mini Grant • Held at EnloeHospital and Butte College in Chico, CA • June 15-July 2, 2015 • 15 students participated from six local high schools across two counties • Butte and Glenn • Students received work experience credit through Butte College • It was an incredible experience for all students and very successful for Enloe and Butte College • HESI program was featured on the front page of the Enterprise Record in Chico, CA HOW AND WHERE DO YOU START THE PLANNING PROCESS?

4. Questions to consider before getting started: • Where will HESI be held? • College • Unified School District • Healthcare Facility • Who will be the instructor? • College instructor • Credentialed High School Teacher • Will you be issuing credit? Lecture/WBL? • High school • College • Dual/Concurrent Enrollment • Training Agreements • Contracts – teacher, faculty, location

5. Pathway Coordinator develops a Connection with local high school Medical Health pathways • Recruit a Health Pathway Coordinator or Lead • Develop Health Pathways at each respective high school • The lead will help to form a Health Pathway Collaboration Team • EX: NorCal Science Teacher Collaborative • Hold 2-3 meetings a year • Run HASPI or other medical themed labs together • Involve Guest speakers • Establishing a good connection with these teachers ensures that you will get top of the line students to apply.

6. Health pathway students Health pathways will: • educate students in the science of the medical field. • ensure students are qualified and trained in a manner that is respectful of the healthcare facilities time and dedication. Unprepared students place a burden on the facility and the instructor.

7. Preparation OF HESI PROPOSAL • Prepare HESI Presentation Binder • This will be presented to the potential healthcare facility. • Items included in the ½” binder: • Advertisement Flyer • HESI Overview Proposal • Student Outcomes • Proposed Calendar • Preceptor Information Sheets • Student Application Forms • Teacher Recommendation Forms • Proposed Rotation Schedule • Final Presentation Samples

8. REQUEST MEETINGS WITH STAKEHOLDERS Request a meeting with the following stakeholders to create a working relationship and move forward in the development of HESI: • Community College Nursing director and CTE Director • To address work experience and gather a teacher of record • CCPT Leadership Team • Potential healthcare facility • Make sure to invite the Director of Education, Education Coordinator, HR and Recruiting staff. • Others to consider inviting: • Health Workforce Initiative (HWI) DSNs • ROP/CTE • SB1070

9. Once the facility is onboard: Establish the dates of the program • Create a calendar • Make sure it does not conflict with any major holidays • Make sure you have enough time to plan and complete the onboarding process Advertise with the created flyer to the local Health Pathways involved in order to begin the student application submittal process • Student’s e-mail HESI Instructor and in turn the instructor e-mailed the student the following information: • Application Checklist • Student Application Form • Teacher Verification Form

10. Confirm with the community college Determine requirements for college credit • Provide the college with student learning objectives (SLOs) and curriculum Students will need to: • apply to the college • receive a student ID # • fill out a Concurrent Enrollment form • Enroll in ALH 99 – (work experience) • The community college provides liability coverage • Total number of HESI Program hours determine total number of work experience credits Payment of tuition, fees, etc. • Get sponsor • EX: HWI Submission of grades by instructor of record

11. Determine what is required by the facility to onboard your hesi students Request a meeting with the recruiting department of the healthcare facility. • Information obtained from recruiting department: • Facility onboarding process • Required documentation • Training Modules • EX: O.A.K. • Scheduling with Employee Health to review and/or administer: • Immunization requirements • TB Tests • Facility tour • Name Badges – Facility and College

12. Student application requirements REQUIREMENTS: • Students must be enrolled in a medical health pathway program • Students must have a GPA of at least 2.5 and be passing all classes • Students must have completed Biology and Chemistry and be enrolled in Anatomy and Physiology or Medical Terminology • Students must be at least 16 years of age • Students must submit and complete the following: • Application and paper explaining why they would like to be part of this experience • Submit a Health Pathway Teacher Verification/Recommendation Form • Interviewed by a selection panel MAKE SURE TO RECRUIT STUDENTS AT LEAST 6-8 WEEKS PRIOR TO PROGRAM START

13. Selecting the right students to participate is crucial Student Selection Process • Read through student application and teacher recommendation forms. • Use the Student Application Scoring Rubric to help determine who is selected. • Determine interview dates. • Send out Interview Lettersto those student’s whom you will be interviewing. • No Interview Letters to those student’s whom you will not be interviewing. • Students will need to bring the following items to their interview: • Attendance record • Transcript • Application to the interview.

14. Student interviews • Choose a date and time for your student interviews. • Make a master schedule. • Make copies of the Interview Questions for each student and each interviewer • Inform students that you will notify via e-mail them by a certain day so that they can be checking his/her e-mails.

15. Establish a Parent orientation meeting Once students are selected, set up a parent meeting at least one month prior to the start of the program. • Discuss the program and requirements for the onboarding process • Invite the recruiting personnel from the healthcare facility to present and answer any questions. • Create a timeline for submission of paperwork and necessary immunizations • Paper and Requirements for: • healthcare facility • college • EX: Concurrent Enrollment Forms, College Application, financial aid, etc

16. Encourage open communication • Encourage parent and student communication • Check in with your HESI students 1-2 times a week to check on their progress toward fulfilling the requirements. • Encourage them to ask questions and submit their immunization information early so that you can look it over in order to catch any errors or missteps.

17. Expenses to consider See Sample Budget • Facilitator salary and travel (interviews, rotations, etc) • Student enrollment fees – sponsorship • Scrubs/shoes for students • Student lunches – networking lunches at the hospital • Supplies – ex: books • Catering/venue for final presentations • Student transportation

18. Hesi overview of student activities Week 1: • Orientation • First 3-5 days • Classroom time to get students acquainted with the hospital and go over expectations for the program. • Curriculum includes: • Introductions • Medical Terminology • HIPAA Regulations • PowerPoints on rotations • Personal protective equipment activities (hand washing, masks, hairnets, etc.), • Behavior Expectations • Hospital Etiquette • Communication and team building activities • Homework expectations: • Rotation Newsletters, Case Studies, Final Presentations Weeks 2 and 3: • Students take part in hospital rotations. • They are placed with a preceptor at each station and spend the day with that individual. • Possible Rotations: Catheter Lab, ER, PT/OT, Pulmonary, Women’s Center, MICU, SICU, Pre/Post-OP, Endoscopy, Laboratory, Pharmacy, Radiology, Wound Center • Student involvement at each rotation: • Job shadowing: • What are procedures and responsibilities of the department? • Tasks: • Help with basic hospital skills (making beds, moving equipment, holding materials, etc.) • May NOT do: • Students may NOT come in contact with ANY bodily fluids even if they have personal protective equipment on. • Hold babies

19. Hesi student rotations • Students will go to many various rotations around the health care facility. Make sure you set up a hospital tour. • You can provide a map or directions to each rotation and have student’s go on a scavenger hunt to find them, or have one student lead the others to an assigned location. • Start times vary. • Make sure an instructor is there to take students to each rotation, especially on the first day. • They will get lost and will need assistance. • It is necessary to have an instructor onsite at all times. • Make sure the student knows where the instructor will be located. This ensures that they have a safe place to go if they do get lost or if they become emotional in a rotation and need to leave the room. • Make sure you stress that is ok to leave and find the instructor. • However, they must communicate with their preceptor before leaving his/her rotation.

20. Daily Debrief time after student rotations The purpose of the debrief time: • Students utilizes this time to communicate their highs and lows of the day. • It allows for emotional support if needed and students really enjoy hearing about each other’s experiences. • Make sure students are well aware of HIPAA laws and violations. • Students also use this time to do their homework for the following day.

21. Final presentation preparation • Once rotations have concluded, students will spend 2 days in the classroom creating their final PowerPoint presentations and practicing them in front of the group. • Please see Final Presentation Template. • Practice, Practice, Practice. • This not only ensures timing and fluidity, but it also gives the instructor a chance to assess if any HIPAA laws are being violated in the presentation. • Students will also need to write a bio of themselves and their experience in the program. This will be handed out along with the program the night of Final Presentations. • Please see Student Bios. • Instructors should create the Final PresentationProgram Flyer • Instructors should also invite a guest speaker for the event • Suggestions: CEO of the Healthcare Facility, President of the community college, Dean of CTE, HWI Sector Navigator • Students should invite their teachers, school administrators, families, preceptors, etc.

22. Final presentations At the end of the three weeks, students will compose a PowerPoint presentation and present their experiences to a panel of hospital staff, school administrators, teachers, family members and friends. Make sure you have the following in place for this event: • Secure your venue as soon as you know the dates of your program • Get a head count of individuals attending • Advertise early • Secure a caterer for the event • Make copies of the Program and Student Bios • Thank you gifts for supportive personnel • Videotape the presentations • A working computer, sound system, projector and flash drive to present the student’s PowerPoint presentations

23. Thank you’s • Each student will write an individual Thank You letter with their rotation experiences to Education Department Director of the healthcare facility • Students bring items to put into goodie bags for each department • Create a Thank You card with the a picture of the group that each student sign each of the cards • Students hand delivered to each department the final week of class • We also included a Final Presentation Advertisement Flyer to invite the health care facility staff to our final presentations.

24. Questions?If you have any questions regarding the HESI program, please feel free to contact the following individuals in your area: Trudy Old – DSN Northern Inland & Northern Coastal • Phone: (530) 879-9049 • E-mail: OldTr@butte.edu ElleseMello – HWI Health Pathway Coordinator • E-mail: emello@husdschools.org www.ca-hwi.org www.doingwhatmatters.cccco.edu