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General Procurement FAM 3301

General Procurement FAM 3301. Edwin Castillo Policy Development Accounting Services, Department of Finance Controllers Conference November 2010. Background. No update since 1995 User Pay/Say Initiative - 1997 Auditor General: Fragmented Policy Framework Lack of Dispute Resolution Process.

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General Procurement FAM 3301

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  1. General ProcurementFAM 3301 Edwin Castillo Policy Development Accounting Services, Department of Finance Controllers Conference November 2010

  2. Background • No update since 1995 • User Pay/Say Initiative - 1997 • Auditor General: • Fragmented Policy Framework • Lack of Dispute Resolution Process

  3. Information Summary • Definitions (Appendix A) • Policy Statement • Authority to Contract • GNWT Procurement Procedures and Committee • Non-Profit Entities

  4. Information Summary • Non-competitive procurement • Sole-source (Appendix C) • Negotiated Contracts • Non-Standard Contract • Legal review • Mandatory Terms • GNWT not liable for source deductions • Insurance/Indemnification (4.5.2 – 4.5.4) • Multi-year requirement (FAA s. 44(2)) • Right to set-off

  5. Information Summary • Violations Reporting • FAM 4101 (Loss of Cash/Assets) • Vendor Complaint Process • Contract vs Transfer Agreement (Appendix D)

  6. Attention Areas • Sole-Source Form • (moved from FAM 3304 – LCA) • GNWT Procurement Procedures • Vendor Complaint Process

  7. Procurement Procedures Manual http://www.pws.gov.nt.ca/pdf/publications/ProcurementGuidelines09/0.3a%20Table%20of%20Contents.pdf

  8. Vendor Complaint Process Complaint Resolved Contracting Department Initial Complaint Complaint Outstanding Secondary Complaint Level Complaint Resolved Contracts & Procurement Services Complaint Outstanding FinalComplaint Level Comptroller General Complaint Resolved Claim Dismissed Third Party Review End of Process

  9. Next Steps • Procurement Procedures Committee • GNWT Procurement Procedures • Other FAM Procurement Policies

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