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Unit 6

Unit 6. Presentation Strategies Preparing for and conducting Presentations. Interviewing and being interviewed. Group Discussions. Speeches and Public Speaking. Good presenters engage their audiences with. Skillful delivery Effective strategy Interesting, well-organized content

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Unit 6

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  1. Unit 6 Presentation Strategies Preparing for and conducting Presentations. Interviewing and being interviewed. Group Discussions. Speeches and Public Speaking.

  2. Good presenters engage their audiences with • Skillful delivery • Effective strategy • Interesting, well-organized content • Effective visuals • Preparation

  3. Skillful delivery – Creating a Connection

  4. Skillful Delivery • Pleasant facial expression – smile! • Effective gestures to emphasize meaning • Preparation and good timing

  5. Strong voice • Volume • Speak to the back of the room • Variation • Vary your pitch and volume • Pauses • Pause to emphasize

  6. Professional Q&A • Ask for questions • Be receptive to questions • Wait for questions • Group presentations – decide as a team who will answer the question

  7. Professional Q&A • Repeat questions to • Confirm you understand • Make sure everyone hears the question • Give yourself time to formulate an answer • If you don’t know the answer to a question, say so!

  8. Effective Strategy • Audience • Who is my audience or audiences? • What do they already know? • What is their attitude? • What are their needs, interests, concerns?

  9. Effective Strategy • Objectives • What do I want to achieve? • What do I want the audience to know, do, or feel?

  10. Audience strategy • Who is my audience? • What do they already know?

  11. Audience strategy • How interested are they? • Their needs, interests, concerns

  12. Objectives strategy I want the audience to • Understand elements of a successful presentation • Know & practice techniques for improvement • Feel they can improve their skills • Think that the workshop is useful • Give better presentations

  13. Interesting, well-organized content • Introduction • Hook • PIP – purpose, importance, preview • Body • For receptive audience • Main point/recommendation, analysis, benefits • For unreceptive audience • Analysis, benefits, main point/recommendation

  14. Interesting, well-organized content • Ending • Recommendation & benefits • Next steps for action • Summary (for longer presentations) • Ineffective • “That’s all.” • “That’s all I have time for.”

  15. Preparation – managing nervousness • Prepare, prepare, prepare • Prepare your introduction the most so you are entirely comfortable with it • Stretch & take deep breaths to relax • Find friendly faces in the audience • Look your best • Anticipate difficult questions & be ready to answer them • Your nervousness is not usually noticeable to your audience • Your audience will not notice if you forget to say something—pause and continue

  16. Interview Definition A job interview is a process in which a potential employee is evaluated by an employer for prospective employment in their company, organization, or firm. During this process, the employer hopes to determine whether or not the applicant is suitable for the job.

  17. Preparing for Interviews Rehearsing for your Interview Rehearse your answers out loud before the interview to test how well prepared you are Identify any gaps in your delivery and answering techniques Rehearse with a real person. Your rehearsal partner can provide you with feedback and constructive criticism which is vital to improving your chances for success Rehearsing will help you build your confidence and delivery technique Rehearse multiple times until you feel your answers are flowing.

  18. Types of Interviews Behavioral Interview Stress Interview Phone Interview Technical Interview Group interviews Panel Interview Role Plays

  19. Interview Communication Skills • A good handshake • Pronounce the interviewer's name PROPERLY. • Get the interviewer to do a lot of the talking. • Maintain Good eye contact with your interviewer. • Smile. Look as if you are enjoying the conversation. • Have a Confident posture. • Mirror your interviewer's body language. • Keep all your answers positive. • Show ENTHUSIASM. • LISTEN carefully to the interviewer's question. • Ask the interviewer questions when the opportunity arises

  20. Interview Caveats • Being too friendly. • Not listening to questions carefully. • Saying "we" instead of referring to your own achievements. • Making very general statements which lack substance. • Being over enthusiastic or poorly prepared. • Slouching, mumbling, speaking slowly. • Knowing nothing about the company to whom you are talking. • Making derogatory remarks about your previous employers

  21. Group Discussions.

  22. GROUP DISCUSSION CONCEPT: A GD is used widely as a variant of personality Test for evaluating several candidates simultaneously. Infact, it helps to shortlist candidates for the final interview. Public Speaking: Here the audience merely judges a speaker without competing with him. It listens to what the speaker says but does not discuss the subject simultaneously with the speaker. Debate: A chairman presides over a debate, giving it a shape and direction. The speakers are normally divided into two groups- one speaking for the motion and the other speaking against the motion. Interview: Usually a board consisting of several members evaluates a candidate’s suitability for the concerned job in the course of the interview.

  23. COMPONENTSPERSONALITY MANIFESTATION • Dress • Body Language • Tone and Voice • Countenance Manners

  24. POSITIVE TRAITS

  25. NEGATIVE TRAITS

  26. List of skills Assessed during a GD process • Leadership skills. • Communication skills. • Interpersonal skills. • Persuasive skills. • Problem solving skills. • Conceptualizing skills. • Probable topics.

  27. IMPORTANT TIPS FOR GD • Be as natural as possible. • Take time to think of what you are going to say – if allowed, then jot down your thoughts. • Incase of doubt, ask for clarification. • Don’t start speaking until you have clearly understood and analysed the subject. • Work out various strategies to help you make an entry. • Give valuable insights during the discussion. • Language skills are important only to the effect as to how you get your points clearly and fluently. • Be assertive not dominating. • Always be polite. • Brush up your leadership skills; motivate the other members to speak, and listen to their views. Be receptive to other’s opinions.

  28. PUBLIC SPEAKING SKILLS

  29. PUBLIC SPEAKING SKILLS INTRODUCTION Public speaking involves speaking to a group of people with the purpose of influencing, convincing, educating and persuading them. It comprises a set of skills that all work together to help us achieve our objective for presenting an idea , a thought , a product or even a service to a certain group of people.

  30. PUBLIC SPEAKING IS AN ART Delivering a speech to 20 or to 200 people is difficult except for those who have developed the art of public speaking. Therefore certain basic speaking skills needs to be acquire which can be developed through practice.

  31. 1.PREPARATION Preparation helps us control our nervousness, and make effective, and memorable speeches. Preparation and making a speech is a difficult task for many. It becomes easier if we plan it step by step.

  32. Know The Audience • Who we are we speaking to? • What are their interest, presuppositions and values? • What do they share in common with others? • How are they are they unique? • Do you know the needs of the audience? • Do you match your contents to their needs?

  33. Selecting and Limiting the Topic • A speech topic is a particular portion or aspect of a subject. • We need to think a topic by ourselves. • We will need to limit our topic to make it narrow and specific enough for us to deal in given time and in a manner that suits the audience

  34. Gathering Information Based on the purpose and topic information should be gathered through research and collecting data, exact figures, latest developments, interesting little known facts, expert opinions, and any other relevant information.

  35. Organizing the material and writing the speech • It is one of the mot important skills we need to master. • It is often the key to understanding . • Organising a speech forces to select, to priorities and to choose the best of the available information. • Introduction and conclusion should be appropriate, always with a punch line.

  36. Practice and rehearse the speech • It can be practice infront of a mirror , family, friends or colleages. • Use a tape-recorder and listen to ourself. • Videotape the presentation and analyze it. • Know what strong and weak points are. • Emphasize strong points during presentation.

  37. 2. Delivering the speech When we finally stand before our audience, our main concern will be what we have to say. However , we should’ntforget that our whole body is going to speak. Voice, facial, expression, eye contact, gestures, and postures determine the impact of our speech.

  38. Some techniques are: • Get attention: to get the attention of the audience , a good beginning such as startling question, a challenging statement, a quotation, or a story.

  39. Be energetic: • In delivery. • Speak with variety in your voice Structure your speech: visual aids are important when we wants our audience a process/concept/understand a financial goal Tie your points together with transition: these can be signpost such as “First”, “Second”, or “Final”. A good speech is like a pencil; it has to have a point.

  40. Our voice, body language and gestures:your voice should express your enthusiasm about your topic and should emphasize the key points of your speech. Your facial expression can show determination , surprise, or delight.

  41. Make eye contact:one way to ensure good eye contact is to look at your audience before you start to speak. Make use of story: story telling is one of the best tools a public speaker could use to relate to the audience.

  42. Include a “wow” factor in your speech It could be story, a dramatic point, an unusual statistic , or an effective visual that helps the audience understand immediately.

  43. Touch of humour Humour will help you to be perceived as an amiable person, and it is hard to disagree or to be bored if they are smiling at you.

  44. conclusion In conclusion we can say that one never becomes a “perfect” speaker ; developing public speaking skills is a life-long process. But the points discussed here will get you started in becoming the speaker you want to be and the speaker your audience wants to hear. “if we can speak, we can influence, if we can influence, we can change lives.”

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