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Maximizing Business Potential with a Comprehensive Intranet Solution

Discover the benefits of having an efficient intranet system in place, including enhanced collaboration, communication, and corporate culture. Learn why a manager should expect smoother information flow, increased efficiency, and automation of processes. On the other hand, employees can benefit from convenient orientation, streamlined communication, and tools for effective task execution. Explore diverse intranet capabilities such as vertical and horizontal communications, business process management, social networking, and mobile integration. Understand the different types of intranet solutions available, from homemade systems to enterprise solutions, portal solutions, and Bitrix Intranet with its wide array of features.

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Maximizing Business Potential with a Comprehensive Intranet Solution

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  1. Bitrix Intranet Portal Choosing an Intranet

  2. Intranet The benefits of an intranet can be divided into three categories. Some benefits pertain to more than one category. • Collaboration • Communications • Corporate Culture

  3. You need a intranet when: • When internal communications and information sharing has become complex or a drag on operations. • employees do not recognize each other • no adequate and up-to-date directory resource • difficulties in getting information to all personnel • Repetitious work is consuming too much employee time • Coordination of people and resources is no longer simple • Organized file sharing becomes imperative • Remote employees need better support • New employee orientation needs to be sped up

  4. What can a manager expect from an intranet? • Smoother, verifiable information flow • Increased efficiencyamong employees • Minimization oftime lost in searching for information • Monitoring of processes and events • Automation in repetitious processes • United information source • Set of tools for enhancing corporate culture • Feedback, reports, and analysis tools

  5. What do employees get? • Quick and convenient orientation for new team members • Always on informational resources • Easier internal communications • All tools to work at their fingertips • A human face to the company • Effective execution of tasks • Minimal time loss in information search, reporting • Less clutter in personal mailboxes • Involvement and engagement with peers and management

  6. Intranet capabilities (1 of 3) • Vertical Communications • Company news • Photos and videos • Directory • CEO blog • Absence chart • File and form downloads • Instant search • Company reference materials • Orientation and training • FAQ • Much more • Horizontal Communications • Tasks 2.0 • Calendaring • Work groups • Instant messaging • Online indicator • Notifications • Video conferencing • Extranet • Send&Save SMTP • Wiki

  7. Intranet capabilities (2 of 3) • Business. Process. Management. • Time charts and reports • Task reports • CRM • Business Process Moduler • Multiple departments or divisions • Records management (lists) • Analysis of usage • Help Desk • Workflow • Social networking • Live feed(real-time updates) • Friends • Personal file storage • Blogs • Microblogs • Photo galleries • Forums • Comments on intranet objects • Bulletin board

  8. Intranet capabilities (3 of 3) • Integration • MS:Outlook, Exchange, SP Lists • Office Suites • AD/LDAP; SSO • Enterprise search • Google Calendars • Mobile web applications • Mobile version of intranet • Mobile microblog • Bitrix OTP(two-part password system) • iOS integration

  9. Intranet Types (1 of 5) Homemade Intranet no license fee built to suit unlikely to fulfill initial goals creates dependence on developer eventually development becomes maintenance very difficult to keep up with changing demand

  10. Intranet Types (2 of 5) Intranet FOSS: Atrium, groupware, point solutions no license fee built to suit online community requires significant developer time no guarantee of bug fixes integration difficulty easy to lose cohesiveness of intranet

  11. Intranet Types (3 of 5) Enterprise Solutions: SharePoint, EMC, Documentum fits existing infrastructure platform: can be built out to perform most tasks business processes expensive too big for many companies often requires additional software licenses missing social aspect of intranet no direct support from vendor

  12. Intranet Types (4 of 5) Portal Solutions: Jive, ThoughtFarmer, Ektron, SiteCore quicker deployment than enterprise solutions generally more user friendly than others ready solution for SMB, especially “M” support from vendor modular – expands as the client needs each add-on costs more not well-priced for small businesses generally not open source – less customizable not all features may be truly functional

  13. Intranet Types (5 of 5) Bitrix Intranet source code integration into existing infrastructure BPM on documents and on other routines ready-made solution on a powerful platform social networking low entry price point support from vendor wide range of robust features

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